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January 10, 2022 at 6:30 PM - Regular Meeting

Agenda
I. ROLL CALL - 6:00 P.M. - BOARD ROOM
II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:  To discuss in closed session and to take action in open session:
II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
II.B. To make semi-annual review of all closed meetings.
II.C. Litigation that has been filed and is pending.
III. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
III.A. APPROVE THE AGENDA
Description:  It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, January 10, 2022.
IV. OPPORTUNITY FOR PUBLIC INPUT
V. CONSENT AGENDA ACTION ITEMS
V.A. Approval of Minutes
Description:  It is my recommendation that you approve the following minutes as presented:
V.A.1. Regular Minutes of December 13, 2021
V.A.2. Regular Closed Minutes of December 13, 2021
V.A.3. Results from Review of Closed Session
V.B. Administrators' Reports
Description:  It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
V.B.1. Building Principals' Reports
Description:  Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
V.B.2. Technology Coordinator's Report
Description:  Mr. Mike McCormick
V.B.3. Finance Director's Report
Description:  Mrs. Lisa Hipes
V.B.4. Curriculum Director's Report
Description:  Mr. Kevin Feeney
V.B.5. Superintendent's Report
Description:  Dr. Matt Swick:

a. Illinois Freedom of Information Act Report: None at this time.

b. Dates to Remember: Please see attachment

c. SOWIC notes.  Please see  attached.

d. The new IRS mileage rate starting January 2022 is .585 cents per mile.

e. Fund Balances as of December 30, 2021: See attachment.
V.C. Treasurer's Report
Description:  It is my recommendation that you approve the Treasurer's Report for the month of December, 2021, as presented.
V.D. Bills and Payroll
Description:  It is my recommendation that you approve the bills and payroll for the month of January, 2022, as presented.
V.E. Imprest Fund
Description:  It is my recommendation that you approve the Imprest Fund checks as presented, for the month of December, 2021.
V.F. Monthly Financial Report
Description:  It is my recommendation that you approve the Monthly Financial Report as presented, for December, 2021.
V.G. Student Activity Fund Reports
Description:  It is my recommendation that you approve the Student Activity Fund Reports as presented, for December, 2021.
V.H. Additions to the 2021-22 Substitute List
Description:  It is my recommendation that you approve the following additions to the Substitute Support Staff List: None
 
V.I. Fundraisers
Description:  It is my recommendation that you approve the following Fundraisers:
V.J. Facility Use
Description:  It is my recommendation that you approve the following Facility Use Requests: None at this time.
V.K. Donations
Description:  It is my recommendation that you accept the following donations:
None at this time.
V.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:  There are none at this time.
V.M. Acceptable Use Policy 2022
Description:  It is my recommendation that you approve the Acceptable Use Policy (AUP) 2022, as presented.
 
V.N. Authorization to Seek Bids for services and supplies for the 2022-2023 School Year
Description:  It is my recommendation that you authorize the seeking of bids for the following services and supplies for the 2022-2023 school year (bread, garbage removal, gas, diesel fuel, cafeteria, etc.)
 
V.O. Approve Seniority Lists
Description:  It is my recommendation that you approve the Seniority Lists as of December 3, 2021 for the Support Staff and for the Certified Staff, as presented.    
 
V.P. Approve the Second Reading of Board Policies as Amended and Presented during their First Reading
Description:  Dr. Swick recommends that you approve the second reading of Board Policies as amended and presented during their First Reading.
V.P.1. 2:20 Powers and Duties of the Board of Education; Indemnification
V.P.2. 2:105: Ethics and Gift Ban
V.P.3. 2:110: Qualifications, Term, and Duties of Board Members
V.P.4. 2:120: Board Member Development
V.P.5. 2:220: Board of Education Meeting Procedure
V.P.6. 2:220-E1: Exhibit-Board Treatment of Closed Meeting    Verbatim Recordings and Minutes
V.P.7. 2:220-E5: Exhibit – Semi-Annual Review of Closed Meeting Minutes
V.P.8. 2:220-E-6: Exhibit- Log of Closed Meeting Minutes
V.P.9. 2:260: Uniform Grievance Procedure
V.P.10. 3:40: Superintendent
V.P.11. 3:50: Administrative Personnel Other Than the Superintendent
V.P.12. 3:60: Administrative Responsibility of the Building Principal
V.P.13. 4:60: Purchases and Contracts
V.P.14. 5:10: Equal Employment Opportunity and Minority Recruitment
V.P.15. 5:20: Workplace Harassment Prohibited
V.P.16. 5:30: Hiring Process and Criteria
V.P.17. 5:50: Drug-and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
V.P.18. 5:90: Abused and Neglected Child Reporting
V.P.19. 6:15: School Accountability
V.P.20. 6:20: School Year Calendar and Day
V.P.21. 6:50: School Wellness
V.P.22. 6:60: Curriculum Content
V.P.23. 7:10: Equal Education Opportunities
V.P.24. 7:20: Harassment of Students Prohibited
V.P.25. 7:30: Student Assignment and Intra-District Transfer
 
V.P.26. 7:60: Residence
V.P.27. 7:70: Attendance and Truancy
V.P.28. 7:80: Release Time for Religious Instruction/Observance
V.P.29. 4:160: Environmental Quality of Buildings and Grounds
V.P.30. 4:170: Safety
V.P.31. 4:175: Convicted Child Sex Offender; Screening; Notifications
V.P.32. 5:100: Staff Development Program
V.P.33. 5:120: Employee Ethics; Conduct; and Conflict of Interest
V.P.34. 5:125: Personal Technology and Social Media; Usage and Conduct
V.P.35. 5:150: Personnel Records
V.P.36. 5:185: Family and Medical Leave
V.P.37. 5:200: Terms and Conditions of Employment and Dismissal
V.P.38. 5:220: Substitute Teachers
V.P.39. 5:250: Leaves of Absence
V.P.40. 5:330: Sick Days, Vacation, Holidays, and Leaves
V.P.41. 6:120: Education of Children with Disabilities
V.P.42. 6:135: Accelerated Placement Program
V.P.43. 6:180: Extended Instructional Programs
V.P.44. 6:300: Graduation Requirements
V.P.45. 6:340: Student Testing and Assessment Program
V.P.46. 7:150: Agency and Police Interviews
V.P.47. 7:160: Student Appearance
V.P.48. 7:180: Prevention of and Response to Bullying, Intimidation, and Harassment
V.P.49.  7:190: Student Behavior
V.P.50. 7:200: Suspension Procedures
V.P.51. 7:240: Conduct Code for Participants in Extracurricular/Co-Curricular/ Intra-Curricular Activities and Users of Parking Facilities
V.P.52. 7:250: Student Support Services
V.P.53. 7:260: Exemption from Physical Education
V.P.54. 7:290: Suicide and Depression Awareness and Prevention
V.P.55. 7:310: Restrictions on Publications; Elementary Schools
V.P.56. 7:315: Restrictions on Publications; High Schools
V.P.57. 7:340: Student Records
V.P.58. 7:345: Use of Educational Technologies; Student Data Privacy and Security
V.P.59. 4:165: Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
V.P.60. 2:220-E3: Exhibit – Closed Meeting Minutes
V.P.61. 2:220-E8: Exhibit – Board of Education Records Maintenance Requirements and FAQs
V.Q. Approve Crisis Plan Updates
Description:  It is my recommendation that the Board approves the updates that have been made by the Safety Committee to the Crisis Plan.
 
VI. OTHER ACTION ITEMS
Description:  There is a Motion to approve the following Consent Agenda Items as presented:
VI.A. Approve Consent Agenda Items
Description:  It is my recommendation that you approve the Consent Agenda Items.
VI.B. Personnel
VI.B.1. Resignations or Terminations
VI.B.2. Retirements
VI.B.3. Leaves of Absence
VI.B.3.a. One WMS 8th Grade Math Teacher
Description:  Dr. Swick recommends that you approve the FMLA request from an 8th grade Math teacher from January 27, 2022 - March 11, 2022. FMLA will be carried out in concurrence with her accumulated sick leave days and any days used beyond exhaustion of sick days will be without pay.
 
VI.B.3.b. One WMS Secretary
Description:  Dr. Swick recommends that you approve the FMLA Request from a WMS Secretary from February 14, 2022 - March 14, 2022. FMLA will be carried out in concurrence with her accumulated sick leave days and any days used beyond exhaustion of sick days will be without pay.
VI.B.3.c. One WHS Building Trades Instructor
 
Description:  Dr. Swick recommends that you retroactively approve the FMLA Request from a WHS Building Trades Instructor which began on November 29, 2021, with anOne Wi anticipated return date of January 5, 2022. FMLA will be carried out in concurrence with his accumulated sick leave days and any days used beyond exhaustion of sick days will be without pay.
VI.B.4. Reassignments
VI.B.4.a. One WHS Cafeteria Employee
Description:  Dr. Swick supports Mrs. Brownlee's recommendation to retroactively approve the reassignment of a current cafeteria employee to a 5.5 hour breakfast/ ala carte position at WHS, effective January 6, 2022, for the 2021-2022 school year. Employment is pending compliance with all federal, state and local guidelines.
VI.B.5. Recommendations for Employment
VI.B.5.a. Federally Impacted Properties Consultant
Description:  It is Dr. Swick’s recommendation that you approve the contract renewal with the Federally Impacted Properties Consultant, including an annual expense of $7,500 for fiscal year 2023 and $7,500 for fiscal year 2024. This newly ratified agreement will cover the 2022-2023 and 2023-2024 school years.
 
 
VI.B.5.b. One 5-hour WHS Cafeteria Employee 
Description:  Dr. Swick supports Mrs. Brownlee's recommendation to retroactively approve the employment of a 5-hour breakfast/lunch cafeteria employee at WHS, which was effective on January 6, 2022, for the 2021-2022 school year. Employment is pending compliance with all federal, state and local guidelines.
VI.B.5.c. One 3-hour Cafeteria Employee
Description:  Dr. Swick supports Mrs. Brownlee's recommendation to retroactively approve the employment of a 3-hour server/ cafeteria employee at WHS, which was effective on January 6, 2022. Employment is pending compliance with all federal, state and local guidelines.
VII. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:  Board Policy - Stephanie Southall and C.J. Dziuban

Facilities Update/Construction Committee - Terry Anderson and Ben Stickel

Foundation for Excellence - Tim Cragg

Handbook Committee - Ben Stickel 

IASB Delegate/Legislative Liaison - Peggy Kunz

Negotiations Committee - Terry Anderson and Peggy Kunz

TAB/Leadership Committee - Terry Anderson

Three Rivers Governing Board - 

WILCO Board of Control - Peggy Kunz
VIII. CORRESPONDENCE
Description: 
  • One Thank You letter was received from Children’s Cancer Therapy Development Institute for the donation of $528.12 made from the on-line fundraiser that was held honoring Megan Bugg.V
IX. ADJOURN
Description:  To adjourn until the next special meeting on Monday, February 14, 2022, at 6:30 PM. Closed session will begin at 5:30 PM.

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