skip to main content
 

View Options:

Show Everything
Hide Everything

September 13, 2021 at 6:30 PM - Regular Meeting

Agenda
I. ROLL CALL - 5:30 P.M. - BOARD ROOM
II. CLOSED SESSION - 5:30 P.M. - CONFERENCE ROOM
Description:  To discuss in closed session and to take action in open session:
II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
II.B. Collective negotiating matters between the Board of Education and its employees or their representatives
II.C. Litigation that has been filed and is pending.
III. BUDGET HEARING - 6:15 P.M. - Board Room
IV. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
IV.A. APPROVE THE AGENDA
Description:  It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, September 13, 2021.
V. OPPORTUNITY FOR PUBLIC INPUT
V.A.    1. Ms. Tawyna Mack (Mack and Associates): Audit Presentation
VI. CONSENT AGENDA ACTION ITEMS
VI.A. Approval of Minutes
Description:  It is my recommendation that you approve the following minutes as presented:
VI.A.1. Regular Meeting of August 9, 2021
VI.A.2. Closed Meeting of August 9, 2021
VI.A.3. Special Meeting Minutes of July 19, 2021
VI.B. Administrators' Reports
Description:  It is my recommendation that you approve the Building Principals', Technology Coordinator's, Business Manager's, Curriculum Director's, and Superintendent's Reports, as presented.
VI.B.1. Building Principals' Reports
Description:  Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
VI.B.2. Technology Coordinator's Report
Description:  Mr. Mike McCormick
VI.B.3. Business Manager's Report
Description:  Mrs. Lisa Hipes
VI.B.4. Curriculum Director's Report
Description:  Mr. Kevin Feeney
VI.B.5. Superintendent's Report
Description:  Dr. Matt Swick:

a.
  1. One FOIA Request was received from Dana Haddon, asking for the name and contact information for the Wilmington School District attorneys, as well as the Insurance Carriers for District 209-U.  Kevin Feeney responded via e-mail, providing the information that was requested.
    1. One FOIA Request was received from Dana Haddon, asking for the results from the "Parent and Guardian Survey" that was emailed to District 209-U families during the Summer of 2020.  Kevin Feeney responded via email, providing all survey results.
    2. One FOIA Request was received from Dana Haddon, asking for answers to the following:
      1. Please define "state funding"
      2. Where specifically does this funding come from? State grants? ARP? ESSER? GEER?
        • All schools receive state funding for transportation, Evidence-Based Funding, Pre-school grants, special education etc..  The ISBE website gives a detailed description of all state funding for schools https://www.isbe.net/pages/funding-and-disbursements.aspx
      3. Please provide the formal name for each funding source and the specific dollar amount received for each.
        • All funding and budgetary questions about state and federal funding can be found at the Wilmington School District Website under business services https://www.wilmington.will.k12.il.us/Business-Services
      4. Please provide these grant amounts for school years 2019-2020, 2020-2021, and 2021-2022.
        • All funding and budgetary questions about state and federal funding can be found at the Wilmington School District Website under business services https://www.wilmington.will.k12.il.us/Business-Services
      5. What criteria does the school need to meet to receive this funding? (Please provide documents according to such)
      6. What are the infractions whereby the grant monies can be rescinded?  Who has the authority to rescind? (please provide documentation of such)
        • Please refer to the email sent to all parents on August 12th - State Superintendents (Enforcement of Mask Mandate)
      7. What specific items was this grant money spent on last year?(Please be specific)
      8. Is there grant money remaining from last year?
        • No
      9. What items are the grant monies expected to be spent on this year, 2021-2022?
      10. Please describe or provide documentation of which specific law , scientific method, or other method your insurance is relying on, that would sufficiently prove that a student acquired Covid on school premises.  In order to be liable, the action must first be proven to have occurred.  How would one prove the location of transmission in court?
        • Please refer to the emails sent to you from our Insurance Carrier (ESIC) and school Attorneys
      11. Please provide the enrollment numbers for the District for the 2020-2021 school year.1,182
      12. Please provide the number of students that had a confirmed positive Covid-19 test during the 2020-2021 school year. 74
      13. Please provide the number of students that were quarantined due to "close contact" during the school year 2020-2021. 520
      14. Please provide the number of students that subsequently became Covid-positive after being identified as a close contact of another student.
        • The School District Does Not have this Information. Please contact the Will County Health Department
b. The school year has gotten off to a good start. We thank the Board for your support during the Teacher Institute days. 

c. Dates to Remember: Please see attachment

d. Discussion Item- Last year was the twenty-fourth year that we offered the staff flu shots. I believe that they were worthwhile. Last year the Board paid for half the cost of the flu shot for the employee.  I would like to offer them to our staff again this year.  The shots will be given on October 13 at 3:00 pm in the District Office, at a cost of $26 each (Board pays $13.00 and the Employee pays $13.00)

e. Enclosed is a copy of the 6th day enrollment information. Our official enrollment will be as of September 30th.

f. SOWIC notes.  Please see  attached.

j. Fund Balances as of August 31, 2021: See attachment.
VI.C. Treasurer's Report
Description:  It is my recommendation that you approve the Treasurer's Report for the month of August, 2021, as presented.
VI.D. Bills and Payroll
Description:  It is my recommendation that you approve the bills and payroll for the month of September, 2021, as presented.
VI.E. Imprest Fund
Description:  It is my recommendation that you approve the Imprest Fund checks as presented, for the month of August, 2021.
VI.F. Monthly Financial Report
Description:  It is my recommendation that you approve the Monthly Financial Report as presented, for August, 2021.
VI.G. Student Activity Fund Reports
Description:  It is my recommendation that you approve the Student Activity Fund Reports as presented, for November, 2019.
VI.H. Additions to 2021-2022 Substitute List
Description:  It is my recommendation that you approve the addition of the following to the substitute support staff list: None at this time.
VI.I. Fundraisers
Description:  It is my recommendation that you approve the following Fundraisers:
VI.J. Facility Use
Description:  It is my recommendation that you approve the following Facility Use Requests:
VI.K. Donations
Description:  It is my recommendation that you accept the following donations:
None at this time.
VI.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:  It is my recommendation that you allow the sale or disposal of the following property no longer needed for school purposes:
1.) WHS Intruments (Please see attachment)
VI.L.1. WHS Instruments
Description:  Dr. Swick supports Mr. Maupin's recommendation to dispose of old WHS instruments that are no longer in use.
VI.M. Salary Compensation Reports
Description:  The report must be presented at a regularly scheduled school board meeting and posted on the website on or before October 1st. It is my recommendation to review and approve the report.
1. Public Act 96-0434

2. Illinois School Code 5/10-20.47 and 5/34-18.38
3. Public Act 97-0609

 
VI.M.1. Public Act 96-0434
VI.M.2. Illinois School Code 5/10-20.47 and 5/34-18.38
VI.M.3. Public Act 97-0609
VI.N. Backpack Buddies Program
Description:  It is my recommendation that you approve Bruning and SIS’s continued participation in Backpack Buddies Program. 
 
VI.O. Approve First Reading of Board Policies as Amended and Presented:
Description:  Approve First Reading of Board Policies as Amended and Presented:
 
VI.O.1. 2:10 School District Governance
VI.O.2. 2:120-E1 Exhibit  Guidelines for Serving as a Mentor to a New Board of Education Member
VI.O.3. 2:125-E3 Exhibit Resolution to Regulate Expense Reimbursements
VI.O.4. 2:130 Board-Superintendent Relationship
VI.O.5. 2:220-E7 Exhibit Access to Closed Meeting Minutes and Verbatim Recordings
VI.O.6. 2:240 Board Policy Development
VI.O.7. 2:240-E1 Exhibit Press Issue Updates
VI.O.8. 2:240-E2 Exhibit Developing Local Policy
VI.O.9. 2:30 School District Elections
VI.O.10. 5:10 Equal Employment Opportunity and Minority Recruitment
VI.O.11. 5:200 Terms and Conditions of Employment and Dismissal
VI.O.12. 5:210 Resignations
VI.O.13. 5:220 Substitute Teachers
VI.O.14. 5:250 Leaves of Absence
VI.O.15. 5:60 Expenses
VI.O.16. 6:145 Migrant Students
VI.O.17. 6:160 English Learners
VI.O.18. 6:235 Access to Electronic Networks
VI.O.19. 6:255 Assemblies and Ceremonies
VI.O.20. 6:260 Complaints About Curriculum, Instructional Materials, and Programs
VI.O.21. 6:280 Grading and Promotion
VI.O.22. 6:80 Teaching About Controversial Issues
VI.O.23. 7:280 Communicable and Chronic Infectious Disease
VI.O.24. 8:90 Parent Organizations and Booster Clubs
VI.P. Approve Board Policy Undergoing 5-Year Review
Description:  Approve Board Policy Undergoing 5-Year Review:
VI.P.1. 1:10 School District Legal Status
VI.P.2. 1:20 District Organization, Operations, and Cooperative Agreements
VI.P.3. 1:30 School District Philosophy
VI.P.4. 2:220-E4 Exhibit Open Meeting Minutes
VI.P.5. 3:30 Chain of Command
VI.P.6. 6:100 Using Animals in the Educational Program
VI.P.7. 6:170 Title I Programs
VI.P.8. 7:220 Bus Conduct
VI.P.9. 7:230 Misconduct by Students with Disabilities
VI.Q. Ratify Approval of Resolution 12-21: Return to School – Re-Opening Plan
Description:  It is my recommendation that you ratify the approval of Resolution 12-21: Return to School - Re-Opening Plan. This item was approved at the August 2021 Board Meeting without any attachment for Board Members to review.
VII. OTHER ACTION ITEMS
Description:  There is a Motion to approve the following Consent Agenda Items as presented:
VII.A. Approve Consent Agenda Items
Description:  It is my recommendation that you approve the Consent Agenda Items.
VII.B. Personnel
VII.B.1. Resignations or Terminations
VII.B.1.a. One WHS Drafting, Industrial Education, And Physical Education Teacher
Description:  Dr. Swick recommends that you approve the resignation submitted by the WHS Drafting, Industrial Education , and Physical Education teacher, effective Friday, September 3, 2021.
VII.B.1.b. One WMS 12-month, 8-hour Custodian
Description:  Dr. Swick supports the resignation of a WMS 12-month, 8-hour Custodian, effective immediately.
VII.B.2. Retirements
VII.B.2.a. One Cafeteria Employee
Description:  Dr. Swick supports the irrevocable notice of retirement from a cafeteria employee.
VII.B.3. Leaves of Absence
VII.B.3.a. One WMS P.E./Health Teacher
Description:  Dr. Swick supports the FMLA Request received from the WMS P.E./Health Teacher.  His leave will begin on September 21, 2021, and his return will be on October 13, 2021.
VII.B.3.b. One Bruning Kindergarten Teacher
Description:  Dr. Swick supports the FMLA Extension request from a Bruning Elementary School Kindergarten Teacher. 
VII.B.4. Reassignments
VII.B.5. Recommendations for Employment
VII.B.5.a. One WMS Head Track Coach
Description:  Dr. Swick supports Mr. Spicer's recommendation to approve the employment of a WMS Head Track Coach for the 2021-2022 school year at Step 5 on the salary schedule. Employment is pending compliance with all federal, state, and local guidelines.
VII.B.5.b. One WMS 8th Grade Head Girls' Basketball Coach
Description:  Dr. Swick supports mr. Spicer's recommendation to ratify the employment an 8th grade Head Girl's Basketball coach, at  Step 1 on the salary schedule, for the 2021-2022 school year. Employment is pending compliance with all federal, state, and local guidelines.
VII.C. Authorize Submission and Printing of the FY21 Audit and Annual Financial Report
Description:  It is Dr. Swick and Mrs. Hipes recommendation to approve the submission of the FY-21 Audit and the printing of the Annual Financial Report.
 
VII.D. Resolution No. 13-21: Adoption of 2021-2022 Budget
Description:  It is my recommendation that you approve Resolution No.13-21: Adoption of the 2021-2022 Budget 
 
VII.E. Approve Application for $50,000 Matching Grant for HVac/Boiler at SIS
Description:  It is Mrs. Hipes and my recommendation that you approve applying for a $50,000 matching grant (Maintenance Grant)-re: Hvac/Boiler replacement project at SIS.
 
VII.F. Approval of a School-Sponsored Student Organization – WHS L.E.A.D. Program
Description:  Dr. Swick supports Mr. Maupin’s recommendation to approve the formal recognition of the L.E.A.D. program, as an official school-sponsored, student organization at WHS, being included in the club stipend schedule which currently includes the following WHS Clubs: Math, SOAP, Rube Goldberg, Interact, Spanish, Art, Fortitude, Tri-M, and Awards Night.
 
VII.G. Approve One WHS L.E.A.D. Program Sponsor
Description:  Dr. Swick supports Mr. Maupin's recommendation to employ one WHS L.E.A.D. Program Sponsor for the 2021-2022 school year.
VIII. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:  Board Policy - Stephanie Southall and C.J. Dziuban

            Facilities Update/Construction Committee - Terry Anderson and Ben Stickel

            Foundation for Excellence - Tim Cragg

            Handbook Committee - Ben Stickel and Katrina Plese

            IASB Delegate/Legislative Liaison - Peggy Kunz

            Negotiations Committee - Terry Anderson and Peggy Kunz

            TAB/Leadership Committee - Terry Anderson

            Three Rivers Governing Board - Katrina Plese

            WILCO Board of Control - Peggy Kunz
IX. CORRESPONDENCE
Description:  None at this time.
X. ADJOURN
Description:  To adjourn until the next special meeting on Monday, October 18, 2021, at 6:30 PM. Closed session will begin at 6:00 PM.

<< Back to the Public Page for Wilmington CUSD 209U