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August 9, 2021 at 6:30 PM - Regular Meeting

Agenda
I. ROLL CALL - 5:30 P.M. - BOARD ROOM
II. CLOSED SESSION - 5:30 P.M. - CONFERENCE ROOM
Description:  To discuss in closed session and to take action in open session:
II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
III. Collective negotiating matters between the Board of Education and its employees or their representatives
IV. BUDGET HEARING - 6:15 P.M. - Board Room
V. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
V.A. APPROVE THE AGENDA
Description:  It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, September 14, 2020.
VI. OPPORTUNITY FOR PUBLIC INPUT
VII. CONSENT AGENDA ACTION ITEMS
VII.A. Approval of Minutes
Description:  It is my recommendation that you approve the following minutes as presented:
VII.B. Administrators' Reports
Description:  It is my recommendation that you approve the Building Principals', Technology Coordinator's, Business Manager's, Curriculum Director's, and Superintendent's Reports, as presented.
VII.B.1. Building Principals' Reports
Description:  Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
VII.B.2. Technology Coordinator's Report
Description:  Mr. Mike McCormick
VII.B.3. Business Manager's Report
Description:  Mrs. Lisa Hipes
VII.B.4. Curriculum Director's Report
Description:  Mr. Kevin Feeney
VII.B.5. Superintendent's Report
Description:  Dr. Matt Swick:

a. Illinois Freedom of Information Act Report: One FOIA Request was received asking for information regarding bid results from 6/8/21 for excavating, concrete work, labor and materials for the WHS Building Trades Project. Mr. Feeney responded via email, stating that Wilmington did not pursue the project at this time.

b. The NSBA Annual Conference is April 2-4, 2021 in San Diego, CA. Please use the sign-up sheet on the conference room table to indicate whether or not you would like to attend the conference.

c.  Please see the attached copy of the balance comparisons as of June 30, 2020 and the re-stated balance comparisons as of June 30, 2021.

d. Fund Balances as of July 31, 2021: Please see attachment.

e. Dates to Remember: Please see attachment.
VII.C. Treasurer's Report
Description:  It is my recommendation that you approve the Treasurer's Report for the months of June and July, as presented.
VII.D. Bills and Payroll
Description:  It is my recommendation that you approve the bills and payroll for the months of June and July 2021, as presented.
VII.E. Imprest Fund
Description:  It is my recommendation that you approve the Imprest Fund checks as presented, for the months of June and July, 2021.
VII.F. Monthly Financial Report
Description:  It is my recommendation that you approve the Monthly Financial Report as presented, for June and July, 2021.
VII.G. Student Activity Fund Reports
Description:  It is my recommendation that you approve the Student Activity Fund Reports as presented, for June and July, 2021.
VII.H. Additions to the 2021-2022 Substitute List, and the Substitute Support Staff List for the 2021-2022 school year, Document 8-1-21
Description:  It is my recommendation that you approve the following Additions to the 2021-2022 Substitute List as authorized by the Will County ROE and the Substitute Support Staff List, as presented in Document 8-1-21.
VII.I. Fundraisers
Description:  It is my recommendation that you approve the following Fundraisers:
VII.J. Facility Use
Description:  It is my recommendation that you approve the following Facility Use Requests:
VII.K. Donations
Description:  It is my recommendation that you accept the following donations:
1. Karen and Michael Doyle’s donation of $100 to be used at Santa’s Secret Shop.
VII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:  Dr. Swick supports Mrs. Turner's recommendation to dispose of the following WHS Library books, due to non-use or being outdated:
Current Biology 1940-2013
Who's Who Among American High School Students 1993-1999
School and Library Atlas of the World/ copyright 1974
These U.S. Maps/ copyright 1968
Britannica Atlas/ copyright 1990
Money Savers Travel Atlas/ copyright 1991
Great World Atlas/ copyright 1969
 
VII.M. Transportation Review and Certification of Hazardous Conditions
Description:  Annually, School Boards are to review hazardous conditions and certify to the State whether or not the hazardous conditions remain unchanged.  It is Dr. Swick's and Mrs. Norman's recommendation that you certify the routes remain unchanged from those approved as of August 2018.  There is a motion to approve the Hazardous Conditions for the 2021-2022 school year, as attached.
VII.N. United Way Campaign
Description:  Dr. Swick has appointed Beth Norman as Head of the United Way Campaign for the 2021-2022 school term.  It is his recommendation that you authorize a day off for the person that makes the largest monetary donation and provide a pizza party to the building with the most money donated (percentage-wise) to United Way.  
VII.O. Annual Safety Review Report
Description:  Dr. Swick supports Mrs. Dennis's recommendation to approve the Annual Safety Review Report from the Safety Committee meeting heldAugust 10, 2021, and to file the report with the Will County ROE.
VII.P. WHS and WMS Overnight trips for the 2021-2022 school term.
Description:  Dr. Swick supports Mr. Hansen's and Mr. Goff's recommendations for WHS and WMS athletic team overnight trips, if the athletes qualify for competition requiring the trips.
VII.Q. Crisis Plan Updates
Description:  It is my recommendation that the Board approves the updates that have been made by the Safety Committee to the Crisis Plan.
VII.R. Reject Bids Received for the 2021-2022 Building Trades Project
Description:  It is my recommendation that you reject the bids received in June 2021 for concrete and building materials for the 2021-2022 Building Trades Project.
 
VIII. OTHER ACTION ITEMS
Description:  There is a Motion to approve the following Consent Agenda Items as presented:
VIII.A. Approve Consent Agenda Items
Description:  It is my recommendation that you approve the Consent Agenda Items.
VIII.B. Personnel
VIII.B.1. Resignations or Terminations
VIII.B.1.a. One SIS 5th Grade Teacher
Description:  It is my recommendation that you accept the resignation of a SIS 5th Grade Teacher, effective immediately.
VIII.B.1.b. One WMS/WHS Choir Teacher
Description:  Dr. Swick supports the resignation from the WMS/WHS Choir Teacher, effective immediately.
 
VIII.B.2. Retirements
VIII.B.3. Leaves of Absence
VIII.B.4. Reassignments
VIII.B.5. Recommendations for Employment
VIII.B.5.a. One Full-Time, 8-hour, 12-Month Custodian
Description:  I support Mr. Habing's recommendation to retroactively approve a full-time, 12-month, 8-hour custodian.  Employment is contingent on completion of all paperwork, and meeting all local, state and federal guidelines.
VIII.B.5.b. One Wilmington High School, Summer 2021 Behind-the-Wheel Instructor
Description:  I support Mr. Maupin's recommendation to retroactively approve the employment of a Wilmington High School, Summer 2021, Behind-the-Wheel Instructor. Employment is contingent on completion of all paperwork, and meeting all local, state and federal guidelines.
VIII.C. Approve Document 8-2-21 - WMS Co-Curricular Assignments for 2021-2022
Description:  Mr. Spicer and Mr. Hansen have submitted recommendations for Wilmington Middle School co-curricular coaching and club sponsorship for the 2021-2022 school term.Stipends as determined by the current collective bargaining agreement and employment are pending completion of all paperwork, and meeting all local, state and federal guidelines.
VIII.D. Approve Document 8-3-21 - WHS Co-Curricular Assignments for 2021-2022
Description:  Mr. Maupin and Mr. Goff have submitted recommendations for Wilmington High School co-curricular coaching and club sponsorship for the 2021-2022 school term. Stipends as determined by the current collective bargaining agreement and employment are pending completion of all paperwork, and meeting all local, state and federal guidelines.
VIII.E. Employment of Title I Reading Specialist, Pre-K Teacher and Teacher Aides for the 2021-2022  School Term
Description:  I support the following recommendations for the employment of a Title I Reading Specialist, Pre-K Teacher and Teacher Aides for the 2021-2022 school term, pending completion of all paperwork, and meeting all local, state and federal guidelines and pending grant approval and funding:

Middle School
Mr. Feeney and Mr. Spicer are recommending:
Ginger Wuchter        6 hour At-Risk Aide -Title I - 150 days (pending grant approval)

Stevens
Mr. Feeney and Mrs. Dennis are recommending:
Margaret Wilburn     5.5 hour Aide - Title I - 177 days (pending grant approval)
Janine Momper        5.5 hour Aide -Title I -177 days (pending grant approval)
Michelle Mossell      5.5 hour Aide -Title I -177 days (pending grant approval)
Jan Issert                 5.5 hour Aide - Title I-177 days (pending grant approval)
Bruning
Mr. Feeney and Mrs. Norman are recommending:
Jennifer Swisher      5.5 hour Early Childhood Project Sunrise Aide - Title I - 180 days (Pending grant approval)
Jennifer Swisher      Early Childhood Project Sunrise Parent Coordinator - Stipend Paid
                                from State Pre-K Grant (Pending grant approval)
Jennifer Mietzner     2.5 hour At-Risk Aide - Title I - 177 days (Pending grant approval)
Shari Van Duyne     5.5 hour At-Risk Aide - Title I - 177 days (Pending grant approval)
Micki Van Tilburg     5.5 hour Aide- Title I - 177 days (Pending grant approval)
Madonna Czemske 5.5 hour Aide- Title I - 177 days (Pending grant approval)
Jody Allison               5.5 hour Aide - Title I - 177 days (Pending grant approval)
VIII.F. To approve the agreement with SOWIC for lunch prices during  the 2021-2022 school term.
Description:  It is my recommendation that you approve the agreement with SOWIC for lunch prices during the 2021-2022 school term.
VIII.G. To approve the agreement with SOWIC for breakfast prices during  the 2021-2022 school term.
Description:  It is my recommendation that you approve the agreement with SOWIC for breakfast prices during the 2021-2022 school term.
VIII.H. Adopt the Memorandum of Understanding for Joliet Junior College Dual Credit Courses
Description:  It is my recommendation that you adopt the Memorandum of Understanding with Joliet Junior College for Dual Credit Courses, as presented.
VIII.I. Approve the Employment of an Instructor for the Dual Credit, Political Science 101- American National Government Course at WHS during the 2021-2022 School Year
Description:  Dr. Swick recommends that the Board approve the employment of Katherine Francis as an instructor of the dual credit Political Science 101- American National Government course at WHS during the 2021-2022 school year at a rate of $34.50 per hour for a max of 140 hours.
VIII.J. Accept Bid for 5-Year Lease-to-Own Tractor
Description:  It is my recommendation that you accept the bid for a 5-Year, Lease-to-Own tractor from Arends Hogan Walker, LLC, with a total bid cost of $39,928.90.
 
VIII.K. Approve Completion of Roof Repairs with Elens Maichin
Description:  It is my recommendation that you approve the completion of roof repairs at WHS with Elens Maichin, in the amount of $14,000.
 
VIII.L. Approve Seeking Bids on Materials and Concrete for the Building Trades House Expected to Begin in the 2021-2022 School Year
Description:  It is my recommendation that you approve seeking bids on the following items needed for Building Trades Class House which is expected to begin in the 2021-2022 school year:
1.         Building Materials
2.         Concrete

 
VIII.M. Retain Chapman and Cutler for Continuing Disclosure filing
 
Description:  Dr. Swick supports Mrs. Hipes recommendation to retain Chapman and Cutler to perform and file our annual Continuing Disclosure report.
 
VIII.N. Approve Memorandum of Agreement with the Will County Health Department
Description:  It is Dr. Swick's recommendation that you approve the Memorandum of Agreement with the Will County Health Department regarding COVID testing information.
VIII.O. Approve Installation and Temporary Use of a Chiller at SIS
Description:  It is Dr. Swick's recommendation that you retroactively approve the installation and temporary, two-month use of a chiller at  SIS, in the amount of $33,000.
VIII.P. Approve Return-to-School Plan and Resolution No. 12-21: COVID-19 Return-to-School Re-Opening Plan 
Description:  It is Dr. Swick's recommendation that you approve the return-to-school Plan for the 2021-2022 school year and Resolution No 12-21: COVID-19 Return-to- School Re-Opening Plan.
VIII.Q. Renewal of the Intergovernmental Agreement with the City of Wilmington
Description:  It is my recommendation that you approve the renewal of the Intergovernmental Agreement with the City of Wilmington for Crossing Guards and additional security services for the 2021-2022 school year.
 
IX. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:  Board Policy - Stephanie Southall and C.J. Dziuban

            Facilities Update/Construction Committee - Terry Anderson and Ben Stickel

            Foundation for Excellence - Tim Cragg

            Handbook Committee - Ben Stickel and Katrina Plese

            IASB Delegate/Legislative Liaison - Peggy Kunz

            Negotiations Committee - Terry Anderson and Peggy Kunz

            TAB/Leadership Committee - Terry Anderson

            Three Rivers Governing Board - Katrina Plese

            WILCO Board of Control - Peggy Kunz
X. CORRESPONDENCE
Description:  None at this time.
XI. ADJOURN
Description:  To adjourn until the next regular meeting on September 13, 2021 at 6:30 p.m. Closed Session will be at 6:00 p.m. The Public Hearing on the budget will be at 6:15 p.m.         

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