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June 14, 2021 at 6:30 PM - Regular Meeting

Agenda
I. ROLL CALL - 5:45 P.M. - BOARD ROOM
II. CLOSED SESSION - 5:45 P.M. - CONFERENCE ROOM
Description:  To discuss in closed session and to take action in open session:
II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
II.B. Collective negotiating matters between the Board of Education and its employees or their representatives
II.C. Semi-Annual review of all closed minutes.
III. BUDGET AMENDMENT HEARING - 6:15 P.M. - Board Room
IV. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
V. APPROVE THE AGENDA
Description:  It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, June 14, 2021.
VI. APPROVE PROCLAMATIONS
Description:  It is Dr. Swick's recommendation that you approve the following proclamations:
1.WHS Cheer - 2nd place at IHSA State Championship
VII. OPPORTUNITY FOR PUBLIC INPUT
VII.A. Presentation of WHS Cheer Proclamations
VIII. CONSENT AGENDA ACTION ITEMS
VIII.A. Approval of Minutes
Description:  It is my recommendation that you approve the following minutes as presented:
VIII.A.1. Regular Minutes of May 10, 2021
VIII.A.2. Closed Minutes of May 10, 2021
VIII.A.3. Semi-annual review of all closed minutes
VIII.B. Administrators' Reports
Description:  It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
VIII.B.1. Building Principals' Reports
Description:  Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
VIII.B.2. Technology Coordinator's Report
Description:  Mr. Mike McCormick
VIII.B.3. Financial Director's Report
Description:  Mrs. Lisa Hipes
VIII.B.4. Curriculum Director's Report
Description:  Mr. Kevin Feeney
VIII.B.5. Superintendent's Report
Description:  1.      Illinois Freedom of Information Act Report: One FOIA Request was received from Bernadette Soto with Chicago Regional Council of Carpenters, asking for any and all information regarding the executed contract between Wilmington CUSD 209U and Hayden Construction for FY 2019. Kevin Feeney responded via e-mail, stating that there was no formal contract between the District and Hayden Construction for FY 2019.  He also included the invoice and a copy of the payment for the work that had been completed.


2.
  As of June 4, 2020 we had received 31.87% of our 2019 levy. 
       As of May 20, 2021 we have received 1% of our 2020 levy. 

3. SOWIC notes.  Please see attached.

4. Fund Balances as of May 31, 2021: See attachment.
VIII.C. Treasurer's Report
Description:  It is my recommendation that you approve the Treasurer's Report for the month of May, 2021, as presented.
VIII.D. Bills and Payroll
Description:  It is my recommendation that you approve the Bills and Payroll Deductions for the month of June, and authorize the payment of any bills to close out the fiscal year, and for the July bills to be ratified in August.
We will also have checks at the end of the month for the transfer of Working Cash interest for June.
VIII.E. Imprest Fund
Description:  It is my recommendation that you approve the Imprest Fund checks as presented, for the month of June, 2021.
VIII.F. Monthly Financial Report
Description:  It is my recommendation that you approve the Monthly Financial Report as presented, for May, 2021.
VIII.G. Student Activity Fund Reports
Description:  It is my recommendation that you approve the Student Activity Fund Reports as presented, for May, 2021.
VIII.H. Additions to the 2020-2021 Support Staff Substitute List
Description:  It is my recommendation that you approve the following Additions to the 2020-2021 Support Staff Substitute Lists: There are none at this time.
 
VIII.I. Fundraisers
Description:  It is my recommendation that you approve the following Fundraisers:
VIII.J. Facility Use
Description:  It is my recommendation that you approve the following Facility Use Requests:
VIII.K. Donations
Description:  It is my recommendation that you accept the following donations:
There are none at this time.
VIII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:  Dr. Swick supports Mrs. Georgeff's recommendation to recycle the following Music Department instruments:
Instrument:                              Brand:                         Serial #:
Flute                                        Artly                             619919
Flute                                        Artly                             222642-61925
Flute                                        Armstrong                   104-74-13954
Flute                                        Gemeinhardt M2         A80882
Flute                                        Jupiter                         SFL-511
Flute                                        Artly 105                      17937
Clarinet                                                                        D34844
Clarinet                                    Grand
Clarinet                                                                        410227
Oboe                                       Artly                             101525
Bassoon                                  Linton                          1961
Bassoon                                  Conn                           1751
Bassoon                                  Linton                          5K14006
Tenor Sax                               Yamaha YTS-21         010185
Cornet                                     King                             693957
Trumpet                                  Blessing                       315511
French Horn                            Buescher                     344515
Trombone                               Bundy
Trombone                               Lyons Imperial            133275
Trombone                               Conn                           993262
Trombone                               Conn                           14-14-001
Baritone                                   Ambassador                161319
Tuba                                        Reynolds/Contempona 65977

 
VIII.M. Adopt Resolution No. 5-21 Designate Interest Received as Interest for Fiscal Year 2020-2021
Description:  It is my recommendation that you approve a resolution designating interest accruing during the current fiscal year and all interest from prior years to be treated as interest going forward into the next fiscal year.

Background:
Pursuant to regulatory changes in the Illinois Administrative Code (23 IL. Administrative Code 100.50), effective July 1, 2008 the Illinois State Board of Education requires that:

"Unless otherwise provided by statute or specified by board resolution adopted prior to June 30 of a fiscal year, interest earnings shall be added to and become part of principal as of June 30 of the fiscal year."

Therefore, in order to preserve the District’s option to transfer accrued interest from one fund to another, the Board will have to act at least once a year by doing one or both of the following: (1) pass a resolution transferring interest; or (2) pass a resolution designating interest accruing during the current fiscal year and all interest from prior years to still be interest going forward.
This resolution is an annual resolution, similar to the annual Prevailing Wage Act resolution. Therefore, this resolution is listed on the consent agenda and will be brought forward in the future on the consent agenda at the same time as the Prevailing Wage resolution.
 
VIII.N. Adopt Resolution No. 6-21 Permanent Transfer of Working Cash Fund Interest to Education Fund
Description:  It is my recommendation that you approve the permanent transfers of   Working Cash Interest collected in FY2021 to the Education Fund.

      Budget:          $10,000          Education Fund from Working Cash


  As of May 31st, we have collected $1,665.56 in working cash interest. 

 
VIII.O. Approve the 2021-2022 Student Accident Insurance through ESIC/Gerber Life Insurance Company
Description:  It is my recommendation that you approve the Student Accident Insurance coverage through ESIC/Gerber Life Insurance Company for 2021-2022.
 
VIII.P. Approve the after school art program, Young Rembrandts, at SIS and Bruning for the 2021-2022 school year
Description:  I support Mrs. Dennis and Mrs. Norman’s recommendation to approve an after school art program, Young Rembrandts, at SIS and Bruning for the 2021-2022 school year.
 
VIII.Q. Approve Superintendent's Membership to IASA, ASCDA and IASBO for the 2021-2022 School Term
Description:  It is my recommendation that you approve my membership to IASA, ASCDA and IASBO for the 2021-2022 School Term.   
VIII.R. FY'22 Truants Alternative and Optional Education Program Service Plan
Description:  It is my recommendation that you approve the annual agreement. These   programs serve students with attendance problems and/or dropouts and provide truancy prevention and intervention services and/or optional education.
 
VIII.S. Adopt Resolution No. 7-21 Designating Signatories on Activity Accounts
Description:  It is my recommendation that you adopt a resolution which will approve the following signers on all accounts and investments as listed, and the requirement of two signatures on any activity fund check that is $1,500 or more. Authorized signatures are: 
 •           # L.J. Stevens Intermediate School - Venita Dennis, Sue                         Cragg, Stacy Roth 
             Alternates:   Lisa Hipes, Nancy Burnes, Valerie Viano

.            # Bruning - Beth Norman, Brenda Begler                                                  Alternates:   Lisa Hipes, Nancy Burnes, Valerie Viano            •           # Wilmington Middle School - Adam Spicer, Brian Goff,                             Melissa Mancuso, Judi Mann
            Alternates:   Lisa Hipes, Nancy Burnes, Valerie Viano
•           # WHS - R. Scott Maupin, Jeff Reents, and Lisa Holmes
            Alternates:   Lisa Hipes, Nancy Burnes, Valerie Viano
•           # Imprest Fund - Nancy Burnes, Matt Swick
            Alternate: Lisa Hipes and Valerie Viano
•           # Money Market - Lisa Hipes, Matt Swick
            Alternate: Nancy Burnes
•           # Checking - Lisa Hipes, Matt Swick
            Alternate: Kevin Feeney
•           # Payroll - Lisa Hipes, Matt Swick
            Alternate: Nancy Burnes
•           # Employee Dental - Lisa Hipes, Matt Swick
            Alternate: Nancy Burnes
•           # Employee Medical - Lisa Hipes, Matt Swick
            Alternate: Nancy Burnes
•           # PBA - David Plumb, Jeff Walter, Ronald Walter
•           CD# - Lisa Hipes, Matt Swick
             See attached

 
VIII.T. Adopt Resolution 8-21 Public Hearing of Tentative Budget
Description:  It is my recommendation that you adopt Resolution 8-21, as presented.
 
VIII.U. Approve Update to Title I Teacher Job Description
Description:  Dr. Swick supports Mr. Feeney’s recommendation to update the job description of Title I Teacher to RTI Coordinator/ Academic Coach.
 
IX. OTHER ACTION ITEMS
Description:  There is a Motion to approve the following Consent Agenda Items as presented:
IX.A. Approve Consent Agenda Items
Description:  It is my recommendation that you approve the Consent Agenda Items.
IX.B. Personnel
IX.B.1. Resignations or Terminations
IX.B.2. Retirements
IX.B.2.a. One Cafeteria Employee
Description:  Dr. Swick supports the irrevocable letter of retirement submitted by a cafeteria employee.
IX.B.2.b. One Steven's Intermediate School Librarian
Description:  Dr. Swick supports the irrevocable retirement notice submitted from the SIS Librarian. 
IX.B.3. Leaves of Absence
IX.B.4. One 2nd Grade Teacher FMLA
Description:  Dr. Swick recommends that you approve the FMLA request submitted from a 2nd grade teacher, with an anticipated start date of September 7, 2021.  FMLA will be carried out in concurrence with her accumulated sick leave days and any days used beyond exhaustion of sick days will be without pay.
IX.B.5. Reassignments
IX.B.6. Recommendations for Employment
IX.B.6.a. Seven WMS Baseball and Softball Coaches for the 2021-2022 School Year
Description:  Dr. Swick supports Mr. Spicer's recommendation to employ Wilmington Middle School Baseball and Softball coaches for the 2021-2022 school year. Stipends are set by the current Collective Bargaining Agreement, and employment is contingent on completion of all paperwork, and meeting all local, state and federal guidelines
IX.B.6.b. Approve Employment of District Office Consultant
Description:  Dr. Swick recommends that you approve the employment of a District Office Consultant on an hourly basis, during the 2021-2022 school year for up to 360 hours or the equivalent of 45 full days. His services will be only as requested by the Superintendent, Assistant Superintendent and/or the Finance Director. Hourly pay rate will remain the same as 2020-2021.

 
IX.B.6.c. One Bruning Library Aide
Description:  Dr. Swick supports Mrs. Norman's recommendation to employ a Bruning Elementary School part-time Library Aide for the 2021-2022 school year. Employment is pending the compliance with all federal, state, and local guidelines.
IX.B.6.d. One 8-hour, 10-month, Custodian
Description:  Dr. Swick supports Mr. Habing's recommendation to employ an 8-hour, 10-month, Custodian. Employment is pending compliance with all federal, state and local guidelines.
IX.B.6.e. Additional Summer Hours for RTI Coordinator/Academic Coaches
Description:  Dr. Swick supports Mr. Feeney’s recommendation to allow 2 RTI coordinators / Academic Coaches, to work up to 5 full days during the month of August. They will be paid the per diem rate.
 
IX.B.6.f. One Summer 2021 WHS Volunteer Assistant Volleyball Coach
Description:  Dr. Swick supports Mr. Maupin's recommendation to employ a WHS Freshman Volunteer Assistant Volleyball Coach for Summer 2021. Employment is pending compliance with Federal, State, and Local guidelines.
IX.C. Approve Document 6-1-21 Non-Certified Administrator Salaries
Description:  Dr. Swick recommends that you approve the salaries for the Non-Certified Administrator Salaries with a 3.00% increase (the same as the union support staff).
 
IX.D. Approve Document 6-2-21 Non-Certified/ Non-Union Salaries
Description:  Dr. Swick recommends that you approve the salaries for the Non-Certified / Non-Union Salaries with a 3.00% increase (the same as the union support staff).
 
IX.E. Approve Resolution 9-21: Adoption of 2020-2021 Budget 
Description:  Dr. Swick recommends that you approve Resolution 9-21: Adoption of 2020-2021 Budget 

 
IX.F. Approve Ratification of WHS Multi-Year Service Agreement with Illinois Bone & Joint Institute and Approve Initial Annual Renewal
Description:  I support Mr. Maupin’s recommendation to ratify the multi-year athletic training service agreement with Illinois Bone and Joint Institute and to move forward with the initial annual renewal term which will be effective from August 1, 2021 through July 31, 2022.
 
IX.G. Approve Revised Wilmington District 209-U 2021-2022 School Calendar
 
Description:  It is my recommendation that you approve the revised Wilmington District 209-U 2021-2022 School Calendar.
 
IX.H. Accept the Proposal from Oak Lawn Blacktop Paving Company, Inc. for Summer 2021 WHS Crack Filling Project
Description:  Dr. Swick recommends accepting the proposal from Oak Lawn Blacktop Paving Company, Inc. for an asphalt crack filling preventative maintenance project at WHS during the Summer of 2021 for a cost of $11,000.
 
IX.I. Accept the lumber bid for the Building Trades House to begin in the 2021-2022 school term
Description:  Dr. Swick and Mrs. Hipes recommend accepting the lumber bid from Alexander Lumber for $80,075.18 for material to be used on the Building Trades House project to begin in the 2021-2022 school year. 
 
X. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:              Board Policy - Stephanie Southall and C.J. Dziuban

            Facilities Update/Construction Committee - Terry Anderson and Ben Stickel

            Foundation for Excellence - Tim Cragg

            Handbook Committee - Ben Stickel and Katrina Plese

            IASB Delegate/Legislative Liaison - Peggy Kunz

            Negotiations Committee - Terry Anderson and Peggy Kunz

            TAB/Leadership Committee - Terry Anderson

            Three Rivers Governing Board - Katrina Plese

            WILCO Board of Control - Peggy Kunz
XI. CORRESPONDENCE
Description:  None at this time.
XII. ADJOURN
Description:  To adjourn until the next special meeting on Monday, August 9, 2021, at 6:00 PM. Closed session will begin at 5:30 PM. The public hearing on the budget will begin at 6:15 PM

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