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January 4, 2021 at 6:30 PM - Organizational School Board Meeting

Agenda
1. INDUCT NEW BOARD MEMBERS
1.1. Administration of Oath of Office
Attachments: (1)
2. CALL TO ORDER
Description:  Join Zoom Meeting https://us02web.zoom.us/j/84928376216?pwd=ckNLMWhsWnIvL3czeHd1dnE0cjVHQT09 Meeting ID: 849 2837 6216 Passcode: 943466 One tap mobile +16465588656,,84928376216#,,,,*943466# US (New York) +16699009128,,84928376216#,,,,*943466# US (San Jose) Dial by your location +1 646 558 8656 US (New York) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 301 715 8592 US (Washington D.C) +1 312 626 6799 US (Chicago) +1 346 248 7799 US (Houston) Meeting ID: 849 2837 6216 Passcode: 943466 Find your local number: https://us02web.zoom.us/u/kcaOy7sYJZ
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
5. ELECTION OF OFFICERS
5.1. Chair
5.2. Vice Chair
5.3. Clerk
5.4. Treasurer
6. ORGANIZATIONAL ITEMS
6.1. Consideration to Adopt Resolution Declaring Columbus Day, October 11, 2021, a Non-legal Holiday in the Le Sueur- Henderson School District.
Description:  This action is required for the Board to conduct business on Columbus Day.   Approval is recommended.
Attachments: (1)
6.2. Consideration to Set Dates, Times and Locations for Regular School Board Meetings for 2021.
Description:  A few dates to note: 
  • Our first meeting in September is scheduled for Tuesday, September 7, (Monday, September 6 is Labor Day) which is also the first day of school.  In past practice, we tried to avoid the first day of school, but to stay consistent with holding meetings the first & third week, would cause us to hold a meeting on the first day of school. 
  • October's meetings will be on the 2nd and 3rd Monday's to allow the Superintendent to attend the annual MASA Superintendent Fall Conference in Duluth. 
6.3. Consideration to Approve Authorization of Facsimile Signatures. 
Description:  This authorization allows facsimile signatures of the board chair, clerk, and treasurer on all checks as well as graduation diplomas that we issue for 2021.  Any new officers will need to sign new cards.  Approval is recommended.
6.4. Consideration to Approve Appointment of School District Legal Counsel. 
Description:   Administration recommends continuation of our relationship with the Anderson, Skubitz & Coryell, PLLC Law firm as well as the firms of Kennedy & Graven and Ratwick, Rosack & Maloney.
6.5. Consideration to Approve Designation of Official Newspaper. 
Description:  Past practice is to designate one newspaper as our official newspaper.  To support both of our local newspapers, we alternate designation each year.  For 2021, the Henderson Independent is recommended as the official newspaper for the District.
6.6. Consideration to Establish 2021 School Board Members' Compensation. 
Attachments: (1)
6.7. Consideration to Approve Employee Reimbursed Meal Allowance Rates. 
Description:  The recommended 2021 meal reimbursement amounts are: $10.00 - Breakfast, $15.00 - Lunch, $25.00 - Dinner.  This is the same as 2020.
6.8. Consideration to Approve Reimbursable Meal Allowance Rate for Participating Students and Coaches/Advisors for Minnesota State High School League (MSHSL) State Tournaments.
Description:  The proposed rates are $5.00 for breakfast, $10.00 for lunch, and $15.00 for dinner with a $30.00 per day limit. This is the same as 2020.
6.9. Consideration to Approve Mileage Rate. 
Description: 

Administration recommends adjusting the mileage reimbursement for applicable employees (per master agreements) be set at $0.56/mile, down from $0.575/mile.  This adjustment is based on the standard mileage rate established by the IRS.

6.10. Consideration to Approve Authorizing Superintendent have Final Approval of all Purchase Orders processed in accordance to Policy 797- Purchasing. 
Description:  This is continued practice in coordination with the Accounts Payable Clerk and District Business Manager.  
6.11. Consideration to accept Resolution directing the administration to make recommendations for reductions in programs and positions and reasons therefore. 
Description:   This is an annual agenda item allowing administration to make reductions should they be needed. Approval is recommended. 
Attachments: (1)
6.12. Appointment of Board Committee Members, Representatives and Committee Chairs. 
Description:  Board committee and representative assignments will be discussed and determined at the meeting.  We also look to establish one meeting date each for finance, policy and human resources committees.
Attachments: (1)
6.12.1. Finance Committee Members and Chair-
6.12.2. Human Resources Committee and Chair-
6.12.3. Policy Committee Members and Chair-
6.12.4. Negotiations Committee Members and Chair- 
6.12.5. Activity Advisory (1)- 
6.12.6. Community Education Council Member (1)- 
6.12.7. District Staff Development Team (1)- 
6.12.8. Facilities Steering Committee (3 plus 1 Chair)- 
6.12.9. Insurance (1)-
6.12.10. MVED Board Member (1)- 
6.12.11. MN State High School League Liasion (1)- 
6.12.12. Professional Growth Committee (1)-
6.12.13. World's Best Workforce (1)- 
6.12.14. Meet and Confer- 
7. ADJOURN
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