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October 12, 2020 at 6:30 PM - Regular School Board Meeting

Agenda
1. CALL TO ORDER
Description:  Join Zoom Meeting
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Meeting ID: 984 0543 7053
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Meeting ID: 984 0543 7053
Passcode: 660152
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2. PLEDGE OF ALLEGIANCE
3. MISSION AND VISION STATEMENTS
4. STRATEGIC PLAN REVIEW
5. APPROVAL OF AGENDA
6. OPEN FORUM
6.1. David Greisen
6.2. Jen Hovick 
7. LE SUEUR-HENDERSON SCHOOL DISTRICT RECOGNIZES
7.1. Donations & Grants Received
Attachments: (1)
7.2. Students of the Month
Description:  K- Gideon Romano                 7- Matt Menne
1- Tucker Vrklan                      8- Josiah Juarez
2- Mallory Femling                   9- Anna Berger
3- Nidhi Bhakta                       10- Lauren Menne
4- Claire Doerr                        11- Aurelio Anchondo 
5- Maura Krause                     12- Abby Strom
6- Ben Smykalski
8. REPORTS
8.1. Committee Reports
Presenter:  Director Brigid Tuck
8.1.1. Finance/ Buildings & Grounds
Presenter:  Superintendent Johnson
Attachments: (2)
8.1.2. Community Ed 
Presenter:  Director Brigid Tuck
8.1.3. Facilities Steering
Presenter:  Director Matt Hathaway
Description: 
  • We've met twice via zoom to go over the current building configurations with the principals to get their feedback
  • Kraus-Anderson is working on ideas on what we could do with our current facilities so that we can lay that out as an option when we reconvene the community input process.
8.1.4. Negotiations
Presenter:  Director Joe Roby
Attachments: (1)
8.1.5. MVED
Presenter:  Director Erina Prom
8.1.6. Human Resource
Presenter:  Director Kelsey Schwartz
Attachments: (2)
8.1.7. Policy
Presenter:  Director Erina Prom
8.2. Superintendent Report
8.2.1. Strategic Plan Updates/Goals 
Presenter:  Superintendent Johnson
Attachments: (1)
8.2.2. IOwA authorization was renewed for Dr. Marlene Johnson and San Juanita Flores-Soria.
Attachments: (1)
8.2.3. Kelly Smith - Baker Tilly
Presenter:  Kelly Smith
Attachments: (2)
9. CONSENT AGENDA
9.1. District Office Consent Items
9.1.1. Minutes of Regular School Board meeting on September 8, 2020
Attachments: (1)
9.2. Business Office Consent Items
9.2.1. Treasurer's Report - March 2020
Attachments: (1)
9.2.1.1. Receipts for March 2020 in the amount of $1,299,756.43 subject to annual audit
Attachments: (1)
9.2.1.2. Bills and claims for March 2020 in the amount of $1,948,166.90 subject to annual audit
Attachments: (1)
9.2.1.3. Student Activity Summary - March 2020
Attachments: (1)
9.2.2. Treasurer's Report - April 2020
Attachments: (1)
9.2.2.1. Receipts for April 2020 in the amount of $1,320,855.02 subject to annual audit
Attachments: (1)
9.2.2.2. Bills and claims for April 2020 in the amount of $612,822.40 subject to annual audit
Attachments: (1)
9.2.2.3. Student Activity Summary - April 2020
Attachments: (1)
9.2.3. Budget Analysis Year to Date
9.2.3.1. CARES Act Budget
Attachments: (1)
9.2.4. MSHSL Additional Membership Fees for 2020-2021
Attachments: (1)
9.2.5. Consideration to accept the assigned fund balance of $76,581.48 for the Donation Activity Accounts under Board control and allow the groups to carry over balances
Description:  This is an annual requirement.  Approval is recommended.
9.3. Personnel Consent Items
9.3.1. Hirings
9.3.1.1. ABE Part-time Teacher- Anton Dittrich
Attachments: (1)
9.3.1.2. ABE Part-time Teacher- Brad Propp
Attachments: (1)
9.3.1.3. HT Special Ed Para- Tiff Thomson 
Attachments: (1)
9.3.1.4. Custodian Student Worker- Matt Weyl
Attachments: (1)
9.3.1.5. PT Custodian for Hilltop- Rebecca Wendorff 
Attachments: (1)
9.3.2. Resignations
9.3.2.1. Tech Para- Pat Laabs
9.3.2.2. Girls Asst. Hockey Coach- Victoria Sinell 
9.3.2.3. Special Ed Para- Lona Meger 
Attachments: (1)
9.3.3. Requests
9.3.3.1. One (1) Year Sabbatical 8th Grade Volleyball Coach - Taylor Holicky
9.3.3.2. One (1) Year Sabbatical Middle School Football Coach - John Garvey
9.3.4. Retirements
10. OLD BUSINESS
11. NEW BUSINESS
11.1. Superintendent Search Presentations:
11.1.1. SCSC Presentation on Superintendent Search
11.1.2. MSBA Presentation on Superintendent Search
11.2. Recommendation to Approve Superintendent Search Firm
11.3. Policies
11.3.1. Consideration to approve first and final read for policy 616.
Attachments: (1)
11.4. Recommendation to approve Revised Fall Activity Fees
Description:  High School Football from $140 to $100
Middle School Football from $90 to $45

High School Volleyball from $110 to $70
Middle School Volleyball from $70 to $35

Fall Play* from $70 to $50

The main reason is due to shortened seasons for athletics.  The fall play is to stay consistent with reduction in athletics.  

*Fall Play will be virtual....streamed live on Zoom.  

 
11.5. Recommendation to change the location of School Board meetings and work sessions to coordinate with the district learning plan of In-School Learning
Description:  I recommend that if the school is utilizing full on-site learning the board should meet on site with no zoom. We do live streaming with in person meetings. Also, if we are on-site, the public is able to enter into the building.

Available options:
  1. Meeting and Work Sessions in-person with live streaming
  2. Meeting and Work Sessions in-person with Zoom options 
  3. Meeting and Work Sessions with Zoom only. 
11.6. Recommendation to change the location of School Board meetings and work sessions to coordinate with the district learning plan of Hybrid Learning
Description:  I recommend that the board meet by zoom if we are in a hybrid model. The reason, we are striving to keep the public out of our building in order to keep our environment with less opportunities for exposure to COVID-19. I feel our presenters and board members would best assist our efforts if we meet by zoom. 

Available options:
  • Meeting and Work Sessions in-person with live streaming
  • Meeting and Work Sessions in-person with Zoom options 
  • Meeting and Work Sessions with Zoom only. 
11.7. Recommendation to change the location of School Board meetings and work sessions to coordinate with the district learning plan of Distance Learning
Description:  If the students are in distance learning for all, I recommend the board meet by zoom only

Available options:
  • Meeting and Work Sessions in-person with live streaming
  • Meeting and Work Sessions in-person with Zoom options 
  • Meeting and Work Sessions with Zoom only. 
11.8. Consideration to deny David Greisen's request to be released from his teaching contract. 
Attachments: (1)
11.9. Recommendation to allow the hiring of a Special Ed Teacher at Hilltop. 
Description:   The Hilltop special education teacher is serving 24 with 3 new evaluations currently on the way. These evaluations may put her at 27 students to serve and this is only October. Other teachers in the district currently serve up to 17. 
11.10. Recommendation to approve one of the two bond refunding options.
Presenter:  Ky Battern, Business Manager
Attachments: (2)
12. BOARD MEMBER COMMUNICATIONS / IDEAS EXCHANGE
12.1. Congratulations to Todd Vrklan on completing the MASMS Facility Manager Certification Program offered by the Minnesota Educational Facilities Management Professionals Association (MASMS).
13. NEXT MEETING INFORMATION
13.1. Schedule of Upcoming Meetings
Attachments: (1)
14. ADJOURN
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