November 17, 2025 at 7:00 PM - Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. Student Board Member Report

IV.B. Community Relations Report

IV.C. District Updates:

IV.C.1. Culture and Climate Committee Update

IV.C.2. School Safety Update

IV.C.3. Finance Department Improvement Plan Update

IV.C.4. Window Replacement Update

IV.C.4.a. Motion to Approve the 2026 Window Replacement Bid for Oak Park and Krug Schools to Lite Construction, Inc. in the Amount of $1,198,770

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Special Board of Education Meeting Minutes of October 28, 2025

V.B. Executive Session Minutes of Special Meeting on October 28, 2025

V.C. Board of Education Meeting Minutes of November 3, 2025

V.D. Executive Session Meeting Minutes of November 3, 2025

V.E. Monthly Financial Reports, as listed:

V.E.1. List of Bills

V.E.2. September 2025 Financials

V.E.3. September 2025 Payroll Report

V.F. Personnel Report, as listed:

V.F.1. Resignations

V.F.2. Appointments

V.F.3. Adjusted Salaries

V.F.4. Leaves

V.F.5. Differentials

V.G. Donations, as listed:

V.G.1. School Supplies from Allison Mayo and Family for Students at O'Donnell Elementary

V.G.2. 4 Tickets from Kane County Cougars for Reading Tournament Prizes for Students and Families

V.G.3. 2014 Chevy Sonic from Melinda Thomas for EAHS' Auto Department

V.G.4. $400 and 9 Pocket Lab HeatViz Temperature Sensors from the National Institutes of Health Digital Interactive Media in STEM Program for EAHS' AP Environmental Class

V.G.5. $29,732.09 from the Aurora East Educational Foundation (AEEF) for Staff Mini Grant Proposals

V.H. Overnight Fieldtrips, as listed:

V.H.1. East High Thespians Drama Club - Illinois High School Theatre Festival - Illinois State University, Normal, IL - January 8-10, 2026

V.H.2. East High NJROTC - Area 15 Drill Team Championship - Great Lakes, IL - February 27-28, 2025

VI. Finance/Personnel Committee, Mayra Reyes, Chair, met November 3, 2025 at 5:30 p.m. at the Administrative Center

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Monday, December 1, 2025 at 5:30 p.m. at the Administrative Center

VI.A.2. Finance/Personnel Committee Meeting Minutes of November 3, 2025

VI.A.3. Tax Levy Presentation and Associated Resolutions

VI.A.4. Health Insurance Renewal

VI.A.5. Beverage Vending Contract

VI.A.5.a. Substitute Rate for Retired Certified Staff

VI.B. Action Items: 

VI.B.1. Motion to Approve the Updated Substitute Rate for Retired Certified Staff

VII. Curriculum and Programs Committee, Saul Olivas, Chair

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Monday, November 17, 2025 and Mnday, December 15, 2025 at 6:00 p.m. at the Administrative Center

VII.B. Action Items:  None

VIII. Building & Grounds Committee, Judd Lofchie, Chair, met November 3, 2025 at 6:00 p.m. at the Administrative Center

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Monday, December 1, 2025 at 6:00 p.m. at the Administrative Center

VIII.A.2. Building & Grounds Committee Meeting Minutes of November 3, 2025

VIII.A.3. Oak Park Gutters Bid Results

VIII.A.4. High School Phase 2 HVAC Equipment Bid Results

VIII.A.5. High School Phase 2 HVAC Mechanical Installation Bid Results

VIII.A.6. Playground Upgrades at Gates, Benavides Steam Academy and Krug

VIII.A.7. Student Permanent Record Digitization Project

VIII.A.8. Preventative Maintenance Contract Options for Trane HVAC Equipment

VIII.A.9. Raptor Technologies Safety Software Expansion

VIII.A.10. Work Order Summary

VIII.B. Action Item:  

VIII.B.1. Motion to Approve the Purchase of Mechanical Equipment, Controls and Warranties for the East High School 2026 Phase 2 Mechanical Project through the Omnia Cooperative Purchasing Agreement from Trane Technologies with Alternate #2 in the Amount of $2,749,586.30

VIII.B.2. Motion to Award the East High School Phase 2 Mechanical Improvements Installation Bid and Alternate 2 to Dekalb Mechanical in the Amount of $7,210,000

VIII.B.3. Motion to Approve the Canon Document Manage Proposal in the Amount of $50,841.76 for the Purpose of Digitizing Student Records with a Yearly Maintenance Fee of $5,648.40

VIII.B.4. Motion to Award a Three (3) Year Agreement to Purchase Additional Systems Integrations from Raptor Technologies Services in the Amount of $151,790 Annually

IX. Executive Session for the Purpose of Discussing Worker's Compensation, Student Discipline, Land Acquisition, Negotiations and the Appointment, Employment, Performance, Compensation and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment