October 20, 2025 at 7:00 PM - Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. Student Board Member Report

IV.B. Community Relations Report

IV.C. District Updates

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Special Meeting Minutes of October 4, 2025

V.B. Executive Session Meeting Minutes of Special Meeting of October 4, 2025

V.C. Board of Education Meeting Minutes of October 6, 2025

V.D. Executive Session Meeting Minutes of October 6, 2025

V.E. Monthly Financial Reports, as listed:

V.E.1. List of Bills

V.E.2. August 2025 Financials

V.E.3. August 2025 Payroll Report

V.F. Personnel Report, as listed:

V.F.1. Appointments

V.F.2. Leaves

V.F.3. Retirements

V.F.4. Differentials

V.G. Overnight Fieldtrips, as listed:

V.G.1. East High NJROTC - Drill Team Competition - Floyd Knobs, IN - November 7-8, 2025

V.G.2. East High NJROTC - Drill Team Competition - Akron, Ohio - December 5-6, 2025

V.G.3. East High - Cross Country Team State Meet - Peoria, IL - November 7-8, 2025

V.H. Settlement of Worker's Compensation Claim #24F50M082706/Case #24WC020070

V.I. Donations, as listed:

V.I.1. School Supplies from Montgomery VFW Post 7452 for Students at Bardwell Elementary

V.I.2. Trombone from Ravi Hickey for Students at Johnson Elementary School

V.I.3. School Supplies from Trinity Episcopal Church for Beaupre Elementary School

V.I.4. $500 from Aurora Lions Club Foundation for the NJROTC Program at EAHS

V.I.5. $1,200 from Trinity Episcopal Church for Beaupre Elementary School

V.I.6. $2,000 from Serve and Return Chicago for the Girls' Tennis Team at EAHS

VI. Finance/Personnel Committee, Mayra Reyes, Chair, met October 6, 2025 at 5:30 p.m. at the Administrative Center

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Monday, November 3, 2025 at 5:30 p.m. at the Administrative Center

VI.A.2. Finance/Personnel Committee Meeting Minutes of October 6, 2025

VI.A.3. Bank Signers

VI.A.4. Financial Consultant

VI.A.5. 2025 Tax Levy Timeline

VI.A.6. Simmons Middle School Band Overload Request

VI.A.7. Request for Approval of One (1) 1:1 Special Education TA for East Aurora High School

VI.A.8. Request for Approval of One (1) 1:1 Special Education TA for Oak Park Elementary School

VI.A.9. Administrative Procedures Project

VI.B. Action Items: 

VI.B.1. Motion to Approve the Financial Consultant Agreement with Illuminate Financial Consulting in the Amount of $24,000

VII. Curriculum and Programs Committee, Saul Olivas, Chair

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Monday, November 17, 2025 at 6:00 p.m. at the Administrative Center

VII.B. Action Items:  None

VIII. Building & Grounds Committee, Judd Lofchie, Chair, met October 6, 2025 at 6:00 p.m. at the Administrative Center

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Monday, November 3, 2025 at 6:00 p.m. at the Administrative Center

VIII.A.2. Building & Grounds Committee Meeting Minutes of October 6, 2025

VIII.A.3. Serving Line Bid Request for Waldo, EAHS, and Cowherd

VIII.A.4. City of Aurora Water Notification

VIII.A.5. Staff Laptop Replacement for High School, Middle School, Administrators

VIII.A.6. Waldo Stage RFP Results

VIII.A.7. High School Stadium Scoreboard Update 

VIII.A.8. B&G Tractor Replacement

VIII.A.9. B&G Skid Steer Replacement

VIII.A.10. Resolution for the Sale of Personal Property — IT

VIII.A.11. Resolution for the Disposal of Personal Property - Student Services Testing Protocols

VIII.A.12. Work Order Summary

VIII.B. Action Item:  

VIII.B.1. Motion to Approve the Staff Laptop Replacement Proposal from Dell, Inc. in the Amount of $625,928

VIII.B.2. Motion to Approve the Waldo Stage Audio, Visual and Lighting Proposal to Sharp Business Systems in the Amount of $157,900

VIII.B.3. Motion to Approve the Director of Building & Grounds or Designee to Place a Bid and/or Purchase a Used Tractor not to Exceed $25,000

VIII.B.4. Motion to Approve the Director of Building and Grounds or Designee to Place a Bid and/or Purchase a Used Skid Steer not to Exceed $30,000

VIII.B.5. Motion to Approve the Resolution for Sale of Personal Property (Technology)

VIII.B.6. Motion to Approve the Resolution for Disposal of Personal Property (Student Services Testing Protocols)

IX. Executive Session for the Purpose of Discussing Pending Litigation and the Appointment, Employment, Performance, Compensation and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

X.A. Motion to Approve General Release of Claims

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment