August 21, 2023 at 7:00 PM - Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. District Updates

IV.B. Back-to-School Fair Recap

IV.C. New Educator Orientation Recap

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Meeting Minutes of August 7, 2023

V.B. Executive Session Meeting Minutes of August 7, 2023

V.C. Monthly Financial Reports, as listed:

V.C.1. List of Bills

V.C.2. June 2023 Financials

V.D. Personnel Report, as listed:

V.D.1. Resignations

V.D.2. Appointments

V.D.3. Adjusted Appointments

V.D.4. Leaves

V.D.5. Retirements

V.D.6. Differentials

V.E. Donations, as listed:

V.E.1. School Supplies for all District 131 Schools from Marmion Academy

VI. Finance/Personnel Committee, Dan Barreiro, Chair, met August 7th at 5:30 p.m. at the Administrative Center

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Tuesday, September 5, 2023 at 5:30 p.m. at the Administrative Center

VI.A.2. Finance/Personnel Committee Meeting Minutes of August 7, 2023

VI.A.3. List of Depositories

VI.A.4. IMRF Authorized Agent

VI.A.5. Procurement Cards Proposal

VI.A.6. FY Tentative Budget

VI.A.7. Review of the Following Revisions to IASB PRESS Board Policies:

VI.A.7.a. Policy 2:80 (Board Member Oath and Conduct)

VI.A.7.b. Policy 2:80-E Exhibit (Board Member Code of Conduct)

VI.A.7.c. Policy 2:170 (Procurement of Architectural, Engineering and Land Surveying Services)

VI.A.7.d. Policy 4:45 (Insufficient Fund Checks and Debt Recovery)

VI.A.7.e. Policy 4:100 (Insurance Management)

VI.A.7.f. Policy 6:10 (Educational Goals, Philosophy and Objectives)

VI.A.7.g. Policy 6:190 (Extracurricular and Co-Curricular Activities)

VI.A.7.h. Policy 6:240 (Field Trips and Recreational Class Trips)

VI.A.7.i. Policy 7:275 (Orders to Forgo Life-Sustaining Treatment)

VI.A.7.j. Policy 7:305 (Student Athlete Concussions and Head Injuries)

VI.A.7.k. Policy 7:330 (Student Use of Buildings - Equal Access)

VI.A.7.l. Policy 8:25 (Advertising and Distributing Materials in Schools Provided by Non-School Related Entities)

VI.A.7.m. Policy 8:95 (Parental Involvement)

VI.A.8. Review of Board Policy 7:60 Residence

VI.A.9. Emergency Authorization for Four (4) 1:1 Teacher Assistants

VI.A.10. Request for the Followiing Overloads:

VI.A.10.a. One (1) .16 FTE for Cowherd Middle School

VI.A.10.b. One (1) .16 FTE for Simmons Middle School

VI.A.10.c. Three (3) .16 FTE for Waldo Middle School

VI.A.10.d. Sixteen (16) .2 FTE for East High School

VI.A.10.e. Three (3) .1 FTE for East High School

VI.B. Action Items: 

VI.B.1. Motion to Approve the List of Depositories

VI.B.2. Motion to Approve the Procurement Cards Updated Agreement

VI.B.3. Motion to Approve the Following Overloads for the 23/24 School Year:

VI.B.3.a. One (1) .16 FTE for Cowherd Middle School

VI.B.3.b. One (1) .16 FTE for Simmons Middle School

VI.B.3.c. Three (3) .16 FTE for Waldo Middle School

VI.B.3.d. Sixteen (16) .2 FTE for East High School

VI.B.3.e. Three (3) .1 FTE for East High School

VII. Curriculum and Programs Committee, Juan Sifuentes , Chair

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Monday, September 18, 2023 at 6:00 p.m. at the Administrative Center

VII.B. Action Items:  

VII.B.1. Motion to Approve the New Leaders Principal Induction and Coaching Proposal in the Amount of $50,500

VII.B.2. Motion to Approve the Satchel Pulse SEL Screener Proposal in the Amount of $90,288

VIII. Building & Grounds Committee, Bruce Schubert, Chair, met August 7th at 5:00 p.m. at the Administrative Center

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Monday, September 5, 2023 at 6:00 p.m. at the Administrative Center

VIII.A.2. Building & Grounds Committee Meeting Minutes of August 7, 2023

VIII.A.3. REC Update

VIII.A.3.a. Lunch Service Equipment Bid Results

VIII.A.4. Cowherd Mechanical Improvements

VIII.A.4.a. Trane HVAC Cooperative Purchase

VIII.A.4.b. Mechanical Installation Bid

VIII.A.5. East High School Biometrics Program

VIII.A.6. Magnet Academy Mechanical Update

VIII.A.7. HVAC/STEAM Labs

VIII.A.7.a. Retaining Wall

VIII.A.8. Library Renovations

VIII.A.8.a. Budgetary Pricing

VIII.A.9. Evacuation Chairs Update

VIII.A.10. Letter of Credit

VIII.A.10.a. REC

VIII.A.11. Chrome Box Purchase

VIII.A.12. Middle/High School ERate Switch Purchase

VIII.A.13. IT Document Camera Purchase

VIII.A.14. Resolution for Sale of Personal Property

VIII.A.15. Work Order Summary

VIII.B. Action Item:  

VIII.B.1. Motion to Approve the Purchase of Mechanical Equipment, Controls and Warranties for the 2024 Mechanical Improvement Project at Cowherd Middle School through Trane Technologies (State of Illinois Code 28A Cooperative) in the Amount of $2,904,098

VIII.B.2. Motion to Approve the Purchase of 850 Acer Chromeboxes CX14_C54G from Vivacity Technologies in the Amount of $239,700

VIII.B.3. Motion to Approve the Purchase of 850 Ipevo VZ-R 8MP Document Cameras from Howard Technology Solutions in the Amount of $147,050

VIII.B.4. Motion to Approve the Resolution for Sale of Personal Property

IX. Executive Session for the Purpose of Discussing the Appointment, Employment, Performance, Compensation and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment