June 20, 2023 at 7:00 PM - Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. Superintendent Report

IV.A.1. FY23 Budget Summary

IV.A.2. District Updates

IV.A.3. Motion to Approve the Intergovernmental Agreement Between the Illinois Department of Healthcare and Family Services and East Aurora School District 131

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Meeting Minutes of June 5, 2023

V.B. Executive Session Meeting Minutes of June 5, 2023

V.C. Monthly Financial Reports, as listed:

V.C.1. List of Bills

V.C.2. April 2023 Financials

V.D. Personnel Report, as listed:

V.D.1. Resignations

V.D.2. Appointments

V.D.3. Adjusted Appointments

V.D.4. Leaves

V.D.5. Retirements

V.D.6. Differentials

V.D.7. Administrator Contracts

V.D.8. Summer Employment

V.D.9. Interim Administrator Contract

V.E. Amended 2023-2024 Board Meeting Calendar

V.F. Litigation Settlement Agreement (Green)

V.G. Summer Immersion Program

V.H. Donations, as listed:

V.H.1. Two (2) Bicycles from Keystone Lodge #15 to Beaupre School

V.H.2. Four Hundred (400) Backpacks with School Supplies from Costco to the Benavides STEAM Academy

V.H.3. Two (2) Bicycles from Keystone Lodge to Krug School

V.H.4. Two (2) Bicycles from Keystone Lodge to Bardwell School

V.H.5. 3D Printer from an Anonymous Donor to Johnson School

V.H.6. Various Cleaning Supplies from Francis Jimenez to the Aries "Jaybird" Gonzalez Child Service Center

V.H.7. $25 Papa Johns Gift Card from Leticia Garcia to Johnson School

V.H.8. $45 Starbucks Gift Card from Maria Silvia Torres to Johnson School

V.H.9. $20 Starbucks Gift Card from Gicela Reyes to Johnson School

V.H.10. $500 for Staff Recognition from Leggett & Platt to the Fred Rodgers Magnet Academy

V.H.11. Two (2) Bicycles from Keystone Lodge #15 to Oak Park School

V.H.12. Seven (7) 60 Inch Round Folding Tables from Carillon to East Aurora School District 131

V.H.13. $1,000 from Aldi Care Community Grants for Health Wellness to Cowherd School

VI. Finance/Personnel Committee, Dan Barreiro, Chair, met June 5, 2023 at 6:00 p.m. at the Administrative Center

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Wednesday, July 5, ,2023 at 5:30 p.m. at the Administrative Center

VI.A.2. Finance/Personnel Committee Meeting Minutes of June 5, 2023

VI.A.3. Resolution to Loan $25 Million from Educational Fund to O&M Fund

VI.A.4. Proposed Finance/Personnel Committee Meeting Dates for the 23/24 School Year

VI.A.5. Revisions to the Following IASB PRESS Board Policies:

VI.A.5.a. Policy 2:110 (Board of Education - Qualifications, Terms and Duties of Board Officers)

VI.A.5.b. Policy 3:40E (Superintendent - Exhibit - Checklist for the Superintendent Employment Contract Negotiation Process)

VI.A.5.c. Policy 4:40 (Operational Services - Incurring Debt)

VI.A.5.d. Policy 4:60 (Operational Services - Purchases and Contracts)

VI.A.5.e. Policy 5:30 (General Personnel - Hiring Process and Criteria)

VI.A.5.f. Policy 5:90 (General Personnel - Abused and Neglected Child Reporting)

VI.A.5.g. Policy 5:125 (General Personnel - Personal Technology and Social Media; Usage and Conduct)

VI.A.5.h. Policy 5:150 (General Personnel - Personnel Records)

VI.A.5.i. Policy 5:260 (Professional Personnel - Temporary Personnel - Student Teacher/Interns)

VI.A.5.j. Policy 5:285 (Educational Support Personnel - Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers)

VI.A.5.k. Policy 6:135 (Instruction - Accelerated Placement Program)

VI.A.5.l. Policy 6:210 (Instruction - Instruction Material)

VI.A.5.m. Policy 6:230 (Instruction - Library Media Program)

VI.A.5.n. Policy 8:20 (Community Relations - Community Use of School Facilities)

VI.A.5.o. Policy 8:70 (Community Relations - Accomodating Individuals with Disabilities)

VI.A.6. Recruitment Marketing - Smartlite

VI.A.7. Healing Hearts Proposal

VI.A.8. Following Positions for the 2023/2024 School Year:

VI.A.8.a. Twenty-One (21) Pet Handlers 

VI.A.8.b. One (1) 1.0 Pre-K Teacher Assistant - Grant Funded

VI.A.8.c. One (1) Pre-K 1.0  FTE Teacher - Grant Funded

VI.A.8.d. One (1) Pre- K .5 FTE Gross Motor Teacher - Grant Funded

VI.A.8.e. One (1) Pre-K 1.0 FTE Instructional Coach - Grant Funded

VI.A.8.f. One (1) 1.0 FTE Social Worker at East High

VI.A.8.g. One (1) 1.0 FTE Dean at East High

VI.A.8.h. One (1) 1.0 FTE Division Chair for Guidance

VI.A.8.i. One (1) 1.0 FTE Board Certified Behavior Analyst - Grant Funded

VI.A.8.j. Two (2) District Groundskeeper/Athletic Fieldpersons (effective 8/1/23)

VI.A.8.k. One (1) Fireperson for the Resilience Education Center (effective 8/1/23)

VI.A.8.l. Two (2) Custodian Positions for the Resilience Education Center (effective 8/1/23)

VI.A.8.m. One (1) .2 FTE Overload for Math at Simmons Middle School

VI.A.8.n. One (1) PM District Translator

VI.A.8.o. Two (2) Pupil Personnel Assistants for East High School

VI.A.8.p. One (1) Clerical Position for the Resilience Education Center

VI.A.8.q. HUB International Commercial Program

VI.B. Action Items: 

VI.B.1. Motion to Approve Two (2) Pupil Personnel Assistants at East High School

VI.B.2. Motion to Approve One (1) Clerical Position for the Resilience Education Center

VI.B.3. Motion to Approve One (1) PM District Translator

VI.B.4. Motion to Award the Commercial Program to HUB International for the 2023-2024 School Year

VI.B.5. Motion to Approve One (1) Associate Principal for Student Services & Discipline at East High School

VII. Curriculum and Programs Committee, Juan Sifuentes, Chair

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Monday, July 17, 2023 at 6:00 p.m. at the Administrative Center

VII.B. Action Items:  

VII.B.1. Motion to Approve the MyPerspectives as the Middle School English Language Arts Curricular Resource in the Amount of $367,254.28

VIII. Building & Grounds Committee, Bruce Schubert, Chair, met June 5th at 6:00 p.m. at the Administrative Center

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Wednesday, July 5, 2023 at 6:00 p.m. at the Administrative Center

VIII.A.2. Building & Grounds Committee Meeting Minutes of June 5, 2023

VIII.A.3. REC Update

VIII.A.3.a. Lunch Service Equipment

VIII.A.3.b. HVAC Delay Update

VIII.A.4. Cowherd Library Renovation

VIII.A.5. Magnet Academy Site Improvement

VIII.A.5.a. STEAM Furniture Bid Results

VIII.A.5.b. HVAC Update

VIII.A.6. Synergy Student Management System

VIII.A.7. East High Esports Lounge Update

VIII.A.7.a. Bid Results

VIII.A.7.b. Mini Split System

VIII.A.7.c. AV Package

VIII.A.8. Five-Year Capital Improvement Projections

VIII.A.9. FMX Work Order (School Dude Replacement)

VIII.A.10. Adventures Letter of Credit Extension

VIII.A.11. Special Education Sensory Items Bid

VIII.A.12. Building & Grounds Committee Dates for 23-24 School Year

VIII.A.13. Resolution for Sale of Personal Property

VIII.A.14. East High Biometric Program

VIII.A.15. Work Order Summary

VIII.B. Action Item:  

VIII.B.1. Motion to Approve the Purchase of Library Furniture for Cowherd Middle School from Lowery McDonnell Company in the Amount of $72,189.41 with the Alternate to Purchase Furniture for the East High Career Center in the Amount of $38,092.13

VIII.B.2. Motion to Approve the Purchase of STEAM Lab Furniture for the Fred Rodgers Magnet Academy from Lowery McDonnell Company in the Amount of $75,457.10

VIII.B.3. Motion to Approve the Purchase of Fleetwood Tables for the Fred Rodgers STEAM Lab to Educational Environments in the Amount of $38,857.96

VIII.B.4. Motion to Approve the Purchase of a Five (5) Year Contract for a Student Management System from Edupoint's Synergy Student Information Systems in the Amount of $1,266,076

VIII.B.5. Motion to Approve the Renewal of the Letter of Credit for the Gonzalez Child Service Center as Required by the City of Aurora to Complete the Adventures Program

VIII.B.6. Motion to Approve the Resolution for Sale of Personal Property (Building & Grounds and IT Items)

IX. Executive Session for the Purpose of Discussing Student Discipline, Board Self-Evaluation, Practices and Procedures or Professional Ethics as Stated in the Open Meetings Act 5ILSC 120/2(c)(16) and the Appointment, Employment, Performance, Compensation and Dismissal of a Specific Employee 

X. Action Resulting from Executive Session

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment