December 16, 2019 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. Student Board Member Report

IV.B. Dual Language Update

IV.C. Motion to Approve the Lease with Purchase Option of the Rehabilitated Nurses' Building at the Avalon Heights Development in East Aurora in the Amount of $7.1 Million Dollars, Subject to Final Approval of the Lease and Purchase Option Language by District Legal Counsel

IV.D. Motion to Approve the Build to Suit Purchase Agreement for a Newly Constructed Multi-Purpose Building at the Avalon Heights Development in East Aurora in the Amount of $3 Million Dollars, Subject to Final Approval of the Build to Suit Agreement Language by District Legal Counsel

IV.E. Debt Restructuring Presentation

IV.F. Tax Levy Presentation

IV.F.1. Motion to Approve the 2019 Tax Levy Resolution

IV.G. Motion to Approve the Resolution Abating the Tax Heretofore Levied for the Year 2019 to Pay Principal of and Interest on the Taxable General Obligation School Bonds (Alternate Revenue Source), Series 2016B (Qualified School Construction Bonds)

IV.H. Motion to Approve the Resolution Authorizing the Issuance of General Obligation Lease Obligations (Alternate Revenue Source) in an Amount not to Exceed $22 Million for the Purpose of Purchasing, Altering, Repairing and Equipping a School Building and Acquiring and Improving the Site Thereof

IV.I. Motion to Approve the Resolution Authorizing the Issuance of General Obligation Bonds (Alternate Revenue Source) in an Amount not to Exceed $35 Million for the Purpose of Altering, Repairing and Equipping School Buildings and Facilities of the District and Improving the Sites Thereof

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Meeting Minutes of December 2, 2019

V.B. Executive Session Meeting Minutes of December 2, 2019

V.C. Monthly Financial Reports, as listed:

V.C.1. List of Bills

V.C.2. Payroll Report

V.C.3. October 2019 Financials

V.D. Personnel Report, as listed:

V.D.1. Resignations

V.D.2. Appointments

V.D.3. Leaves

V.D.4. Retirements

V.D.5. Dismissals

V.D.6. Differentials

V.D.7. Lane Advancement

V.E. Grants, as listed:

V.E.1. $30,617 in Mini Grants for Various District 131 Staff from the Aurora East Educational Foundation

V.F. Overnight Field-trips, as listed:

V.F.1. Magnet Academy - IESA Cheerleading Competition - Peoria, IL - January 24-25, 2020

V.G. Donations, as listed:

V.G.1. $300 for the Upstate 8 Art Conference from the City of Aurora

V.G.2. Various Items for Students and Staff at the Gonzalez Child Service Center from the Family of Aries "Jaybird" Gonzalez

V.G.3. Backpacks from the Sodexo Foundation

V.G.4. $1,000 from Dedicated Sons LEMC to East High's NJROTC Program

VI. Finance/Personnel Committee, Annette Johnson, Chair, met December 10th at 5:00 p.m. at the SSC

VI.A. Informational/Discussion Items:

VI.A.1. Meeting Schedule - Tuesday, January 14, 2020 at 5:00 p.m. at the SSC

VI.A.2. Finance/Personnel Meeting Minutes of December 10, 2019

VI.A.3. House Bill 426 - Food Service

VI.A.4. Lamar Contract

VI.A.5. Indian Trail Lease

VI.A.6. Hope Wall Capital Improvements

VI.A.7. 2020 Purchasing

VI.A.8. Anticipated Payroll Position

VI.A.9. Review/Discuss Revisions to the Following IASB PRESS Policies:

VI.A.9.a. 2:20 Powers and Duties of the Board of Education: Indemnification

VI.A.9.b. 2:70 Vacancies on the Board of Education - Filling Vacancies

VI.A.9.c. 2:70-E Exhibit - Checklist for Filling Board Vacancies by Appointment

VI.A.9.d. 2:100 Board Member Conflict of Interest

VI.A.9.e. 2:105 Ethics and Gift Ban

VI.A.9.f. 2:110 Qualifications, Term and Duties of Board Officers

VI.A.9.g. 2:200 Types of Board of Education Meetings

VI.A.9.h. 2:220-E2 Exhibit - Motion to Adjourn to Closed Meeting

VI.A.9.i. 2:220-E6 Exhibit - Log of Closed Meeting Minutes

VI.A.9.j. 2:260 Uniform Grievance Procedure

VI.A.9.k. 3:40-E Exhibit - Checklist for the Superintendent Employment Contract Negotiation Process

VI.A.9.l. 4:15 Identity Protection

VI.A.9.m. 4:30 Revenue and Investments

VI.A.9.n. 4:60 Purchases and Contracts

VI.A.9.o. 4:80 Accounting and Audits

VI.A.9.p. 4:150 Facility Management and Building Programs

VI.A.9.q. 4:190 Targeted School Violence Prevention Program

VI.A.9.r. 5:10 Equal Employment Opportunity and Minority Recruitment

VI.A.9.s. 5:20 Workplace Harassment Prohibited

VI.A.9.t. 5:20-E Resolution to Prohibit Sexual Harassment

VI.A.9.u. 5:50 Drug and Alcohol Free Workplace; E-Cigarette, Tobacco and Cannabis

VI.B. Action Items:

VI.B.1. Motion to Approve the Lease with Indian Trail Business Center Partners at 254-302 East Indian Trail

VII. Curriculum and Programs Committee, Kimberly Hatchett, Chair

VII.A. Informational/Discussion Items:

VII.A.1. Meeting Schedule - Monday, December 16th at 5:30 p.m. at the SSC

VII.B. Action Items:  

VII.B.1. Motion to Approve the School Improvement Reports for the Following Schools:

VII.B.1.a. Cowherd Middle School - Waldo Middle School - Simmons Middle School

VII.B.1.b. Hermes Elementary - Rollins Elementary - O'Donnell Elementary

VII.B.1.c. East High School

VIII. Building & Grounds Committee, Bruce Schubert, Chair, met December 2nd at 5:00 p.m. at the SSC

VIII.A. Informational/Discussion Items:

VIII.A.1. Meeting Schedule - Monday, January 6, 2020 at 5:00 p.m. at the SSC

VIII.A.2. Building & Grounds Meeting Minutes of December 2, 2019

VIII.A.3. Facility Improvements:

VIII.A.3.a. Progress Report

VIII.A.3.b. Gates Fire Renovation Project

VIII.A.3.b.(1) Phase 2 Scope Review

VIII.A.3.c. Summer 2020 Project Updates:

VIII.A.3.c.(1) General Progress Update

VIII.A.3.c.(2) Oak Park Site Improvements

VIII.A.3.c.(3) East High Temporary Masonry Wall Repair

VIII.A.3.c.(4) East High Sprinkler Project Schedule

VIII.A.3.d. Admin Center Update

VIII.A.4. Gates Fire Investigation Results

VIII.A.5. SSC FY21 Options

VIII.A.6. Hope Wall Playground Project

VIII.A.7. Work Tickets

VIII.A.8. Incident Report

VIII.B. Action Items:  

VIII.B.1. Motion to Approve the Summer 2020 Abatement for Bardwell and Beaupre Schools to Husar Abatement in the Amount of $208,000

VIII.B.2. Motion to Approve the Summer 2020 Abatement for Brady and Oak Park Schools to Valor Technologies in the Amount of $161,085

VIII.B.3. Motion to Approve the Gates Fire Renovation Phase 1 Bid to Slaten Construction in the Amount of $37,425

IX. Executive Session for the Purpose of Discussing Student Discipline, Land Acquisition, Workman's Compensation and the Appointment, Employment and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment