June 18, 2018 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. Communications from the Superintendent

III.A. Superintendent Report

III.B. Discussion on Student School Safe Zone

III.C. Discussion/Consensus on Administration Center

IV. First Public Comments/Questions (20 Minutes)

V. Board Comments

VI. Motion to Approve the Following Consent Agenda, as listed:

VI.A. Board of Education Meeting Minutes of May 21, 2018

VI.B. Special Board of Education Meeting Minutes of 5-29-18

VI.C. Board of Education Meeting Minutes of June 4, 2018

VI.D. Executive Session Meeting Minutes of June 4, 2018

VI.E. Monthly Financial Reports, as listed:

VI.E.1. List of Bills

VI.E.2. May 2018 Financials

VI.E.3. Fund Balance Report

VI.E.4. Investment Report

VI.E.5. Payroll Report

VI.F. Personnel Report, as listed:

VI.F.1. Resignations

VI.F.2. Appointments

VI.F.3. Adjusted Appointments

VI.F.4. Leaves

VI.F.5. Retirements

VI.F.6. Suspensions

VI.G. Board of Education Meeting Dates for the 18/19 School Year

VI.H. Overnight Fieldtrips, as listed:

VI.H.1. East High School  - Musical Performance - October 26-28, 2018 - Cedar Point, Sandusky Ohio

VI.H.2. East High School - National History Day Competition - June 9-13, 2019 (Tentative) - University of Maryland - College Park and Washington, D.C.

VI.H.3. East High NJROTC - Leadership Academy - June 24-29, 2018 - Edinburgh, Indiana

VI.I. Donations, as listed:

VI.I.1. $200 from Meijer for the Beaupre Family Picnic

VI.I.2. Six (6) Bicycles Valued at $420 from Keystone Lodge #15 for Beaupre and Dieterich Elementary Schools

VI.I.3. Two (2) Bicycles Valued at $130 from Ms. Twila Garza for Bardwell Elementary School

VI.J. Grants, as listed:

VI.J.1. $2,500 Cash for Recess Equipment and 500 Backpacks Valued at $5,000 for the Action for Healthy Kids Grant Through Aldi for the Benavides STEAM Academy

VI.J.2. $3,000 Game on Grant Through Action for Healthy Kids for Indoor Recess and PE Equipment for the Benavides STEAM Academy, Bardwell and Krug Elementary Schools

VI.J.3. $1,000 from the Aurora Kiwanis Foundation for Kitchenettes for the Benavides STEAM Academy

VI.J.4. $6,698.19 from Commonwealth Edison Rebate Program for LED Lights Retrofit at Cowherd and East High School

VI.J.5. $39,995 Illinois Arts Council Grant for Arts and Foreign Language Planning Assistance for the Benavides STEAM Academy and East High School

VI.J.6. $5,000 Toolbox for Education Grant from Lowe's for a Garden at Krug Elementary School

VI.J.7. $675,000 Over Three (3) Years from the Dunham Fund via the Aurora East Educational Foundation for STEM/STEAM Schools

VI.J.8. KaBoom! Grant Playground Valued at $100,500 via the Aurora East Education Foundation for a New Playground at Bardwell Elementary School

VII. Finance/Personnel Committee, Annette Johnson, Chair, met June 12th at 4:30 p.m. at the SSC

VII.A. Informational Items:

VII.A.1. Meeting Schedule - Tuesday, July 10th at 4:30 p.m. at the SSC

VII.A.2. Bond Refinancing Update

VII.A.3. Insurance Results

VII.A.4. Sustainability Partners Update

VII.A.5. Department Budgets:

VII.A.5.a. Community Relations

VII.A.5.b. Central Registration

VII.A.6. Review of the Following Revisions to IASB PRESS Policies:

VII.A.6.a. 2:105 (Board of Education - Ethics and Gift Ban)

VII.A.6.b. 2:170 (Board of Education - Procurement of Architectural, Engineering and Land Surveying Services)

VII.A.6.c. 2:260 (Board of Education - Uniform Grievance Procedure)

VII.A.6.d. 4:20 (Operational Services - Fund Balances)

VII.A.6.e. 4:40 (Operational Services - Incurring Debt)

VII.A.6.f. 4:80 (Operational Services - Accounting and Audits)

VII.A.6.g. 4:140 (Operational Services - Waiver of Student Fees)

VII.A.7. Review of Revisions to the Following Board Policies:

VII.A.7.a. 5:185 General Personnel - Family Medical Leave

VII.A.7.b. 5:280 Educational Support Personnel - Duties and Qualifications

VII.A.8. Requests for Overloads

VII.B. New Business:

VII.B.1. SEAVCV Grant Case Managers

VII.C. Action Items: 

VII.C.1. Motion to Award the Property/Liability/Worker's Compensation Insurance to the Recommended by HUB International as Follows:

VII.C.1.a. Glatfelter Public Practice/American Alternative Insurance Corp. in the Total Amount of $159,645 for Fiscal Year 2019 as Follows Broken Down as Follows:

VII.C.1.a.(1) $99,969 for General, EBL and Educator's Liability

VII.C.1.a.(2) $25,715 for Commercial Auto

VII.C.1.a.(3) $22,901 for Umbrella Liability

VII.C.1.a.(4) $1,450 Crime

VII.C.1.a.(5) $3,360 Cyber

VII.C.1.a.(6) $6,250 Excess Umbrella

VII.C.1.b. Affiliated FM in the Amount of $218,780 for Fiscal Year 2019 for Property/Business Income Boiler & Machinery

VII.C.1.c. AXIS Insurance Company in the Amount of $3,857 for Fiscal Year 2019 for Student Accident-Catastrophic

VII.C.1.d. Liberty Mutual in the Total Amount of $24,375 for Fiscal Year 2019 Broken Down as Follows:

VII.C.1.d.(1) $15,000 Treasurer's Bond

VII.C.1.d.(2) $6,469 Special Issue Bond

VII.C.1.d.(3) $2,906 Special Bond

VII.C.1.e. Safety National Casualty Company in the Amount of $144,440 for Fiscal Years 2019 and 2020 for Worker's Compensation

VII.C.2. Motion to Award the Stationary Bid to Alphagraphics and Warehouse Direct for the Type and Quantities in Exhibit A

VII.C.3. Motion to Award the Middle School Classroom Libraries Bid to Booksource in the Amount of $196,179.16

VII.C.4. Motion to Extend the PE Uniform Contract with Marathon Sportswear at an Amount not to Exceed CPIU (2.1%)

VII.C.5. Motion to Transfer $511,836 from the Education Fund to the Debt Services Fund for the Copier Lease Payments

VII.C.6. Motion to Approve the Following Resolutions for Fiscal Year 2019:

VII.C.6.a. Prevailing Wage

VII.C.6.b. Treasurer's Surety Bond

VII.C.6.c. Dr. Jennifer Norrell as the District's Treasurer

VII.C.6.d. District Depositories

VII.C.6.e. Imprest Revolving Fund

VII.C.6.f. Petty Cash Revolving Fund

VII.C.7. Motion to Approve Three (3.0) FTE Social Workers

VII.C.8. Motion to Approve One (1) Health Assistant for Krug School

VII.C.9. Motion to Approve Three (3) SEAVCV Case Managers for the ASC

VII.C.10. Motion to Approve the Resolution for Sale of Personal Property - Technology

VIII. Curriculum and Programs Committee, Kimberly Hatchett, Chair

VIII.A. Informational/Discussion Items:

VIII.A.1. Meeting Schedule - Monday, June 18th at 5:00 p.m. at the SSC

VIII.B. Action Items:  None

IX. Building & Grounds Committee, Ken Darby/Bruce Schubert, Co-Chairs, met June 4th at 5:00 p.m. at the School Service Center

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - July 2nd at 5:00 p.m. at the SSC

IX.A.2. Building & Grounds Meeting Minutes of June 4, 2018

IX.A.3. Facility Improvements:

IX.A.3.a. Summer Project List

IX.A.3.b. Boiler Evaluation Update

IX.A.3.c. Lighting Assessment Update

IX.A.3.d. Administration Center Concept Review

IX.A.3.e. Dedication Plaques

IX.A.4. Grant Update

IX.A.5. East High School Parking Lot

IX.B. Action Items:

IX.B.1. Motion to Reject the Custodial Paper Product Bid from Unique Products in the Amount of $66,260

IX.B.2. Motion to Award the Custodial Paper Product Bid from Valdes in the Amount of $70,172.80

X. Executive Session for the Purpose of Discussing Negotiations and the Appointment, Employment and Dismissal of a Specific Employee

XI. Action, if any, Resulting from Executive Session

XII. Second Public Comments/Questions (20 Minutes)

XIII. Informational Items, if any

XIII.A. FOIA Update

XIII.B. Discipline Report

XIV. Adjournment