April 16, 2018 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. Communications from the Superintendent

III.A. Superintendent Report

III.B. Community Relations Report

III.C. Student Board Member Report

III.D. Discussion on Board Committees - President Johnson

IV. First Public Comments/Questions (20 Minutes)

V. Board Comments

VI. Motion to Approve the Following Consent Agenda, as listed:

VI.A. Board of Education Meeting Minutes of April 2, 2018

VI.B. Executive Session Meeting Minutes of April 2, 2018

VI.C. Board Workshop Meeting Minutes of April 4, 2018

VI.D. Executive Session Minutes of Board Workshop on April 4, 2018

VI.E. Special Board Meeting Minutes of April 6, 2018

VI.F. Executive Session Minutes of Special Meeting on April 6, 2018

VI.G. Special Board Meeting Minutes of April 7, 2018

VI.H. Executive Session Minutes of Special Meeting on April 7, 2018

VI.I. Monthly Financial Reports, as listed:

VI.I.1. List of Bills

VI.I.2. March 2018 Financials

VI.I.3. Fund Balance Report

VI.I.4. Investment Report

VI.I.5. Payroll Report

VI.J. Personnel Report, as listed:

VI.J.1. Resignations

VI.J.2. Appointments

VI.J.3. Adjusted Appointments

VI.J.4. Leaves

VI.J.5. Recalls

VI.J.6. Resolution Authorizing Notice of Reasons and Dismissal of Non-Certificated Support Staff

VI.K. Amended Dates for NIU High School Graduation Agreement (5/24/19; 5/22/20; 5/28/21)

VI.L. Settlement of Workman's Compensation Claim #03F50G232402/Case #03-WC-37076

VI.M. Settlement of Workman's Compensation Claim #14F50G231626/Case #14-WC-22990

VII. Finance/Personnel

VII.A. Informational Items: None

VII.B. Action Items: 

VII.B.1. Motion to Approve the Following IASB PRESS Plus Policies:

VII.B.1.a. 6:60 (Instruction - Curriculum Content)

VII.B.1.b. 6:150 (Instruction - Home and Hospital Instruction)

VII.B.1.c. 6:300 (Instruction - Graduation Requirements)

VII.B.1.d. 6:310 (Instruction - High School Credit for Non-District Experiences; Course Substitutions Re-Entering Students) 

VII.B.1.e. 6:340 (Instruction - Student Testing and Assessment Program)

VII.B.1.f. 7:10 (Students - Equal Educational Opportunities)

VII.B.1.g. 7:15 (Students - Student and Family Privacy Rights)

VII.B.1.h. 7:20 (Students - Bullying and Harassment of Students Prohibited)

VII.B.1.i. 7:70 (Students - Attendance and Truancy)

VII.B.1.j. 7:180 (Students - Prevention and Response to Bullying, Intimidation and Harassment)

VII.B.2. Motion to Approve Board Policy 6:280 (Instruction - Grading and Promotion)

VII.B.3. Motion to Award the Staff Laptop Device Lease to Dell, Inc. Beginning with Fiscal Year 2018-2019 and Ending in Fiscal Year 2021-2022 for a Total Amount of $859,456.68

VIII. Curriculum and Programs Committee, Kimberly Hatchett, Chair

VIII.A. Informational/Discussion Items:

VIII.A.1. Meeting Schedule - Monday, April 16th at 5:00 p.m. at the SSC

VIII.B. Action Items:  None

IX. Building & Grounds Committee, Ken Darby/Bruce Schubert, Co-Chairs, met April 2nd at 4:30 p.m. at the School Service Center

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - Monday, May 7th at 5:00 p.m. at the SSC

IX.A.2. Building & Grounds Meeting Minutes of April 2, 2018

IX.A.3. Building & Grounds Vision, Mission and Role

IX.A.4. Energy and Gas Bid

IX.A.5. Asbestos Bid Specifications

IX.A.6. Draft of Construction Position

IX.A.7. LED Lighting Plan

IX.A.8. Energy Update Presentation

IX.A.9. Facility Improvements:

IX.A.9.a. East High Construction

IX.A.9.b. Waldo Summer 2018

IX.A.9.c. Summer Project List

IX.A.10. East High Checklist Items w/Prices

IX.A.11. Boiler Report Evaluation Update

IX.A.12. Cost of Replacements for Water Testing Results

IX.A.13. Future Items:

IX.A.13.a. Playground Assessment

IX.A.13.b. Building Usage Request Process

IX.A.13.c. Safety and Security Meeting w/West

IX.A.13.d. Snow Plow Quotes

IX.A.13.e. Grounds Team Proposal

IX.A.13.f. Summer Work Update

IX.B. Action Items: 

IX.B.1. Motion to Award the Science Lab Furniture Bid to Lowery McDonnel Co. in the Amount of 125,258.18

IX.B.2. Motion to Award the Rollins STEAM Academy Furniture Bids as Follow:

IX.B.2.a. Frank Cooney in the Amount of $5,382

IX.B.2.b. Lowery McDonnell Co. in the Amount of $56,044.28

IX.B.2.c. Lakeshore Learning in the Amount of $3,315.50

IX.B.3. Motion to Award Per Unit Pricing for any Additional Sections and/or Flexible Seating at Rollins STEAM Academy and Other Schools as Noted in Exhibit A

IX.B.4. Motion to Award the Asbestos Abatement Windows Base Bid Plus Alternate 1 to Valor Technologies, Inc. in the Amount of $294,520 for Brady Gates and Johnson School

IX.B.5. Motion to Award the Asbestos Abatement Project Bid for Phase VI of East High School to Colfax Corporation in the Amount of $76,775

IX.B.6. Motion to Award the Asbestos Abatement Project Bid for Flooring at Cowherd Middle School  to Valor Technologies, Inc. in the Amount of $16,725

IX.B.7. Motion to Authorize the Superintendent to Enter into a Contract for Radon Testing, After Completion of the Bid Process, to the Lowest, Responsible, Responsive Bidder, not to Exceed $50,000

IX.B.8. Motion to Approve the Pre-Approval for Executable Contract for Natural Gas Per-Therm Pricing

IX.B.9. Motion to Reject Electricity Bids and Allow Nania Energy Advisors to Complete the Energy Bids

IX.B.10. Motion to Approve the Pre-Approval for Executable Contract for Electricity KWH Pricing

X. Executive Session for the Purpose of Discussing Litigation and the Appointment, Employment and Dismissal of a Specific Employee

XI. Action, if any, Resulting from Executive Session

XII. Second Public Comments/Questions (20 Minutes)

XIII. Informational Items, if any

XIII.A. FOIA Update

XIII.B. News Articles

XIV. Adjournment