November 21, 2016 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. Communications from the Superintendent

III.A. Superintendent Report - Hoyda/McDonald

III.B. Student Board Member Report

IV. Discussion Item:

IV.A. Audit Presentation - District Auditors

IV.B. Levy Presentation - M. Prombo

V. Public Comments/Questions

VI. Board Comments

VII. Motion to Approve the Following Consent Agenda, as listed:

VII.A. Board of Education Meeting Minutes of November 7, 2016

VII.B. Executive Session Meeting Minutes of November 7, 2016

VII.C. Monthly Financial Reports, as listed:

VII.C.1. List of Bills

VII.C.2. October 2016 Financials

VII.C.3. Fund Balance Report

VII.C.4. Investments Report

VII.C.5. Payroll Report

VII.D. Donations, as listed:

VII.D.1. $197 for Books and Additional Resources to Johnson School From Donor's Choice

VII.D.2. $500 for East High School DECA's Forgotten Teens from the Aurora Fire Fighters Local 99

VII.D.3. $935 for Waldo School's Cheerleading Team from Klass Electric Company

VII.D.4. $1,000 for East High School's Children Account from Compass Mortgage

VII.D.5. $100 for Waldo School from the Meemic Foundation

VII.D.6. A Percussion Bell Set for the Fred Rodgers Magnet Academy from Mr. and Mrs. Ocasio

VII.D.7. Soccer Nets, Ball Bags and Air Pump Valued at $70 from the Women's Inclusion Network for Gates School

VII.D.8. 43 Sports Balls Valued at $240 from Aurora and Lisle Farmers Insurance Employees for Gates School

VII.D.9. Gift Cards Valued at $270 from Farmers Insurance - Ryan Watson Agency for Gates Teachers and Staff

VII.D.10. Gloves and Mittens from the Montgomery Rotary Club and the Van Tieghem Family Foundation for Krug School

VII.E. Grants, as listed:

VII.E.1. Aurora East Educational Foundation Mini Grants in the Amount of $29,061 for Various District 131 Schools

VII.E.2. Preschool Expansion for All Grant in the Amount of $328,000 from ISBE for the Preschool Program and the BKC

VII.E.3. Mini VALEES Grant in the Amount of $3,619 from VALEES for East High School

VII.F. Personnel Report, as listed:

VII.F.1. Resignations

VII.F.2. Appointments

VII.F.3. Leaves

VII.F.4. Adjusted Appointments

VIII. Curriculum and Programs Committee, Kimberly Hatchett, Chair

VIII.A. Informational/Discussion Items:

VIII.A.1. Meeting Schedule - Monday, November 21st at 5:00 p.m. at the SSC

VIII.B. Action Items:  None

IX. Building & Grounds Committee, Richard Leonard, Chair, met November 9th at 4:30 p.m. at the SSC

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - Wednesday, December 7th at 4:30p.m. at the SSC

IX.A.2. Building & Grounds Committee Minutes of November 9, 2016

IX.A.3. Allen School Air Quality Testing

IX.A.4. Facility Improvement Progress Report

IX.A.5. Cowherd Middle School Elevator Bid

IX.A.6. Bardwell School Roofing

IX.A.7. Monthly Progress Report

IX.A.8. Athletic Field Design Options

IX.A.9. Buildings and Grounds Facility Assessment

IX.A.10. District Vans

IX.A.11. Buildings and Grounds Custodial Supply Bid

IX.B. New Business:

IX.B.1. Cowherd Middle School Indoor Air Quality Test

IX.B.2. O'Donnell School Asbestos Remediation

IX.C. Action Items: 

IX.C.1. Motion to Approve the Resolution for Sale of Personal Property

IX.C.2. Motion to Approve the High School Asbestos Bid Recommendation to Husar Abatement, Ltd. in the Amount of $246,655

X. Finance/Personnel Committee, Annette Johnson, Chair, met November 15th at 4:30 p.m. at the SSC

X.A. Informational/Discussion Items:

X.A.1. Meeting Schedule - Tuesday, December 13th at 4:30 p.m. at the SSC

X.A.2. Finance/Personnel Meeting Minutes of November 15, 2016

X.A.3. FY16 Audit Presentaiton

X.A.4. Tax Levy

X.A.5. Enlightener

X.A.6. IASB PRESS Policy Revisions:

X.A.6.a. 2:70 (Board of Education - Vacancies on the School Board - Filling Vacancies)

X.A.6.b. 2:70-E (Board of Education - Checklists for Filing Board Vacancies by Appointment)

X.A.6.c. 2:120-E1 (Board of Education - Guidelines for Serving as a New Mentor to a New School Board Member)

X.A.6.d. 2:120-E2 (Board of Education - Website Listing of Development and Training Completed by Board Members)

X.A.6.e. 2:125 (Board of Education - Board Member Expenses)

X.A.6.f. 2:125-E1 (Board of Education - Board Member Expense Reimbursement Form)

X.A.6.g. 2:125-E2 (Board of Education - Board Member Estimated Expense Approval Form)

X.A.6.h. 2:125-E3 (School Board - Exhibit - Resolution to Regulate Expense Reimbursements)

X.A.6.i. 2:240-E1 (Board of Education - PRESS Issue Updates)

X.A.6.j. 2:240-E2 (Board of Education - Developing Local Policy)

X.A.6.k. 5:60 (General Personnel - Expenses)

X.A.6.l. 5:60-E1 (General Personnel - Employee Expense Reimbursement Form)

X.A.6.m. 5:60-E2 (General Personnel - Employee Estimated Expense Approval Form)

X.A.6.n. 6:100 (Instruction - Using Animals in the Educational Program)

X.A.6.o. 7:270 (Students - Administering Medicines to Students)

X.A.6.p. 8:110 (Community Relations - Public Suggestions and Concerns)

X.B. Action Items:  

X.B.1. Motion to Approve the Resolution Authorizing and Directing Tax Levy

X.B.2. Motion to Approve Expense Forms to Comply with Local Government Travel Expense Act

X.B.3. Motion to Approve the Old Second Bank Corporate Banking Resolution - Signature Cards for Various Accounts

X.B.4. Motion to Approve the Increase in Adult Meal Prices as Follows:

X.B.4.a. Breakfast (all schools) from $1.40 to $1.45

X.B.4.b. Lunch (elementary only) from $2.30 to $2.40

X.B.5. Motion to Approve Purchasing the Infinite Campus Online Registration Module in the Amount of $34,054

XI. Executive Session:  None

XII. Action, if any, Resulting from Executive Session

XIII. Informational Items, if any

XIII.A. News Articles

XIII.B. Enrollment

XIV. Adjournment