May 20, 2013 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. Approval of Minutes

III.A. Motion to Approve the Regular Board of Education Meeting Minutes of May 6, 2013

III.B. Motion to Approve the Executive Session Meeting Minutes of May 6, 2013

IV. Response to Previous Public Comments/Questions, if any

V. Communications from the Superintendent

V.A. Community Relations Report - Mr. Adam Harding

V.B. Consideration and Approval of Consulting Agreement for Audit of Scavenger Services - President Johnson

VI. PUBLIC COMMENTS/QUESTIONS

VII. Curriculum/Programs Committee, Stella Gonzalez, Chair, met May 6th at 4:00 p.m. at the SSC

VII.A. Informational Items:

VII.A.1. Meeting Schedule - Monday, June 3rd at 4:00 p.m. at the SSC

VII.A.2. Curriculum Meeting Minutes of May 6th

VII.A.3. Summer School Overview

VII.A.4. School Improvement Grant (SIG)

VII.A.5. High School Course Textbook Requests

VII.A.6. High School Course Title Alignment

VII.A.7. Quad County Urban League Agreements for 2013/2014

VII.A.8. Centralized Registration Update

VII.A.9. Common Core Update

VII.A.10. ACCESS Scores

VII.A.11. Technology Project Updates

VII.B. Action Items: 

VII.B.1. Motion to Approve the High School Math Textbook Adoption 

VIII. Building & Grounds Committee, Richard Leonard, Chair, met May 2nd at 4:00 p.m. at the SSC

VIII.A. Informational Items:

VIII.A.1. Meeting Schedule - Thursday, June 6th at 4:00 p.m. at the SSC

VIII.A.2. Building & Grounds Meeting Minutes of 5-2-13

VIII.A.3. Architect/Construction Manager Report

VIII.A.4. District 131 Construction Manager Report

VIII.A.4.a. Magnet Academy

VIII.A.4.b. Grant Opportunity for Solar Panels

VIII.A.4.c. DCEO Grant

VIII.A.5. Fencing Quotes

VIII.A.6. Cowherd Site Access

VIII.A.7. Safety/Crisis Management Budget

VIII.B. Action Items:

VIII.B.1. Motion to Approve the Resolution for Sale of Personal Property

IX. Student Enrichment Committee, Kirsten Strand, Chair

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - Wednesday, May 29th at 4:00 p.m. at the School Service Center

IX.B. Action Items:  None

X. Executive Session for the Purpose of Discussing the Appointment, Employment and Dismissal of a Specific Employee

XI. Action Resulting from Executive Session, if any

XII. PUBLIC COMMENTS/QUESTIONS

XIII. Finance/Personnel Committee, Annette Johnson, Chair met May 14th at 4:00 p.m. at the SSC

XIII.A. Informational Items:

XIII.A.1. Meeting Schedule - Tuesday, June 11th at 4:00 p.m. at the SSC

XIII.A.2. Finance-Personnel Committee Minutes of May 14th

XIII.A.3. Preliminary Budget Presentation

XIII.A.4. Window Replacement Bid - Gates School

XIII.A.5. Safety Crisis Management Budget

XIII.A.6. Lease Renewals:

XIII.A.6.a. Administrative Serve Center (ASC)

XIII.A.6.b. Early Childhood Center (ECC)

XIII.A.7. Drama Boosters Recognition (Policy 860.03)

XIII.A.8. Discussion on the Revision of the Following Board Policies:

XIII.A.8.a. Policy 725.02R (Placement, Retention and Promotion for Students in Grades 6, 7, 8)

XIII.A.8.b. Policy 725.12 (Requirements for High School Graduation)

XIII.A.9. Peace Jam Renewal

XIII.A.10. Infinite Visions Project Update

XIII.A.11. RTI Assistant Director Position

XIII.A.12. High School Textbook Requests for 2013/2014

XIII.B. Action Items:

XIII.B.1. Motion to Approve the Following Monthly Financial Reports:

XIII.B.1.a. Financial Statement/Treasurer's Report - April 2013

XIII.B.1.b. Petty Cash Report

XIII.B.1.c. Payroll Report

XIII.B.1.d. List of Bills

XIII.B.2. Motion to Approve GASB 45 Actuarial Valuation

XIII.B.3. Motion to Approve the Roof Replacement Bid for East High and Simmons in the Amount of $273,616 from Malcor Roofing

XIII.B.4. Motion to Approve the Lunchroom Tables Bid in the Amount of $128,744 from Lowery McDonnell Company

XIII.B.5. Motion to Approve the Fencing Proposal Bid for the Building & Grounds Hill Avenue Location in the Amount of $17,330 from Peerless Fence

XIII.B.6. Motion to Approve the Following Grants:

XIII.B.6.a. "Back to Books" from the Illinois State Library in the Amount of $5,000 for O'Donnell School

XIII.B.6.b. "Dart Foundation's STEM RFT 2013" from the DART Foundation in the Amount of $3,985 for East High School's Physics Program

XIII.B.7. Motion to Accept the Following Donations:

XIII.B.7.a. $100 to East High School's NJROTC Program from Mr. Albert Heriaud

XIII.B.7.b. $1,000 to East High School's Library from the East Aurora PTA

XIII.B.7.c. $1,000 to East High's Counseling Department from the East Aurora PTA

XIII.B.8. Motion to Approve the Following 4.5 Elementary Staffing Recommendations for the 2013/2014 School Year:

XIII.B.8.a. Rollins (1)

XIII.B.8.b. Brady (.5)

XIII.B.8.c. PE Teacher (1)

XIII.B.8.d. Music Teacher (1)

XIII.B.8.e. Art Teacher (1)

XIII.B.9. Motion to Approve One  (1)  Elementary Literacy Resource Position at Krug School

XIII.B.10. Motion to Approve One (1) RTI Facilitator Position

XIII.B.11. Motion to Approve the Following 4.5 Certified Special Education Positions for the 2013/2014 School Year:

XIII.B.11.a. Dieterich (.5)

XIII.B.11.b. Cowherd (2)

XIII.B.11.c. East High (1)

XIII.B.11.d. Transition Program (1)

XIII.B.12. Motion to Approve the Following 4 Support Staff Special Education Positions for the 2013/2014 School Year:

XIII.B.12.a. Cowherd (2)

XIII.B.12.b. East High (1)

XIII.B.12.c. Transition Program (1)

XIII.B.13. Motion to Approve Rental Space for the Quad County Urban League's Transition Program

XIII.B.14. Motion to Approve the Following 10.6 Additional Positions at East High School for the 2013/2014 School Year:

XIII.B.14.a. English (1.4)

XIII.B.14.b. Social Studies (3)

XIII.B.14.c. Math (1.6)

XIII.B.14.d. Science (2)

XIII.B.14.e. NJROTC (1)

XIII.B.14.f. French (1.6)

XIII.B.15. Motion to Approve the Following Educational Services Positions:

XIII.B.15.a. School Improvement Program (SIP) Director in the Amount of $106,000

XIII.B.15.b. Professional Development Coordinator in the Amount of $66,900

XIII.B.15.c. Math Facilitator in the Amount of $50,000

XIII.B.15.d. Science and Social Studies Facilitator in the Amount of $50,000

XIII.B.16. Motion to Approve the Personnel Report as Listed:

XIII.B.16.a. Resignations

XIII.B.16.b. Appointments

XIII.B.16.c. Retirements

XIII.B.16.d. Adjusted Appointments

XIII.B.17. Motion to Approve the Resolution to Dismiss a Tenured Teacher

XIV. Board Comments

XV. Informational Items, if any:

XV.A. Staff Picnic

XV.B. Confidential Newsletter

XV.C. McGladrey Auditing Firm

XVI. Adjournment