July 12, 2010 at 7:00 PM - Regular

I. CALL TO ORDER

I.A. Approval of Virgil Knowles as Temporary Chairperson to convene this Organizational Meeting through Action Item I.A.: Election of Officers

II. SUPERINTENDENT'S REPORT

II.A. Legislative and Legal Update

II.B. Status of Open Positions

III. REPORTS AND PUBLIC INQUIRY

III.A. Dairy and Bakery Bid Report

III.B. Financial Report - Steve Goss

III.B.1. Budget Progress Report for Month Ending June 30, 2010

III.C. Instructional Report - Charles Glaes

III.C.1. Roland Digital Piano for HS Choirs (grades 9-12) at a Cost of $3,569.00

III.C.2. State Ranking of Local Schools

III.D. Audience

IV. BOARD ACTION REQUIRED

IV.A. Approval of the Following Minutes

IV.A.1. June 14, 2010 - Regular Meeting Minutes

IV.A.2. June 23, 2010 - Special Meeting

IV.B. Approval of the Following General Fund Invoices - ROLL CALL VOTE

IV.B.1. June 4, 2010 = $142,389.77

IV.B.2. June 25, 2010 = $291,589.16

IV.B.3. June 30, 2010 = $141,616.49

IV.C. Organization of 2010-11 School Board

IV.C.1. Election of Officers

IV.C.1.a. President

IV.C.1.b. Vice President

IV.C.2. Appointment of Officers

IV.C.2.a. Secretary - Karen Hill

IV.C.2.b. Treasurer - Steve Goss

IV.D. Set Time, Place and Dates of Regular Board of Education Meetings for 2010-11

IV.D.1. Time: 7:00 am

IV.D.2. Place: Vicksburg Administration Building (unless otherwise stated)

IV.D.3. Dates: (see attached)

IV.E. Authorize and Direct Board Secretary to Post the Regular Meeting Schedule of the Board of Education at the Administration Building and Complete Affidavit of Posting

IV.F. Designate Depository of Funds to Employee Bank of Choice

IV.G. Designate Investment Depositories

IV.G.1. MILAF

IV.G.2. PNC

IV.G.3. Fifth Third Bank

IV.G.4. Educational Community Credit Union

IV.G.5. Kalamazoo County State Bank

IV.G.6. Bank of America

IV.G.7. Huntington Banks

IV.G.8. Portage Commerce Bank

IV.G.9. Keystone Community Bank

IV.G.10. Michigan CLASS

IV.H. Designate Authorized Signatures for Checking and Savings

IV.H.1. General Fund, Building & Site Fund, Debt Retirement, Facility Improvement Project Funds (two signatures - may be facsimiles)

IV.H.1.a. Board President

IV.H.1.b. Superintendent

IV.H.1.c. Asst. Superintendent

IV.H.1.d. Business Office Manager

IV.H.2. 2005 Athletic Facility Funds (one signature - may be facsimile)

IV.H.2.a. Asst. Superintendent

IV.H.2.b. Business Office Manager

IV.H.3. Payroll (one signature [Superintendent] - may be facsimile)

IV.H.4. School Service, Trust & Agency (one signature - may be facsimile)

IV.H.4.a. Superintendent

IV.H.4.b. Asst. Superintendent/Board Treasurer

IV.H.4.c. Business Office Manager

IV.H.4.d. Payroll/Assistant Accountant

IV.H.5. Designate Authorized Signatures for Entry to Safe Deposit, Night Depository, and Master Card Accounts

IV.H.5.a. Entry to Safe Deposit Box

IV.H.5.a.(1) Superintendent

IV.H.5.a.(2) Asst. Superintendent/Board Treasurer

IV.H.5.a.(3) Exec. Asst. to Supt./General Office Mgr./Board Secretary

IV.H.5.a.(4) Business Office Manager

IV.H.5.b. Night Depository

IV.H.5.b.(1) Superintendent

IV.H.5.b.(2) Asst. Superintendent/Board Treasurer

IV.H.5.b.(3) Business Office Manager

IV.H.5.b.(4) Payroll/Asst. Accountant

IV.H.5.c. Master Card Accounts ($2,500 limit)

IV.H.5.c.(1) VCS Business Office

IV.H.5.d. Purchase Cards (limits listed below)

IV.H.5.d.(1) Business Office Manager ($100,000)

IV.H.5.d.(2) Asst. Superintendent ($100,000)

IV.H.5.d.(3) Superintendent ($5,000)

IV.H.5.d.(4) Director of Technology Services ($2,500)

IV.H.5.d.(5) High School Principal ($5,000)

IV.H.5.d.(6) High School Asst. Principal ($2,500)

IV.H.5.d.(7) Middle School Principal ($5,000)

IV.H.5.d.(8) Indian Lake Principal ($2,500)

IV.H.5.d.(9) Sunset Lake Principal ($2,500)

IV.H.5.d.(10) Tobey Principal ($2,500)

IV.H.5.d.(11) Director of Facilities and Operations ($2,500)

IV.H.5.d.(12) Director of Food Service ($2,500)

IV.H.5.d.(13) Director of Adult/Community Ed ($2,500)

IV.H.5.d.(14) Director of Transportation ($2,500)

IV.I. Approval of the Following Retainer Service Providers for 2010-11

IV.I.1. Auditors: BDO Siedman, LLP

IV.I.2. Legal: Thrun Law Firm

IV.J. Approval to Appoint Board Secretary Karen Hill as Election Representative for all Matters Pertaining to Vicksburg Community Schools' Elections

IV.K. 2nd Reading Approval of the Following Policy Revisions/Replacements/Additions - ROLL CALL VOTE

IV.K.1. P6320 - Purchasing 

IV.K.2. P6321 - New School Construction Renovation

IV.K.3. P7440 - Facility Security

IV.K.4. P7440.01 - Video Surveillance and Electronic Monitoring

IV.K.5. P7540.03 - Student Network and Internet Acceptable Use and Safety

IV.K.6. P7540.04 - Staff Network and Internet Acceptable Use and Safety

IV.K.7. P7542 - Network Access from Personally-Owned Computers and/or Other Web-Enabled Devices

IV.K.8. P7543 - Remote Access to the District's Network

IV.K.9. P7545 - Electronic Communication

IV.K.10. P8315 - Information Management

IV.L. 1st Reading - Approval to Award Dairy Bid to Prairie Farms and the Bakery Bid to Hostess for the 2010-11 School Year - ROLL CALL VOTE

IV.M. 1st Reading Approval of Purchase of Roland HP305 Digital Piano for HS Choirs at a Cost of $3,569.00 with Permission to Purchase - ROLL CALL VOTE

IV.N. Approval of Request for FMLA for Middle School Teacher Kate Smith Beginning on or about September 1, 2010 for Ten Weeks