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May 3, 2021 at 7:00 PM - Regular Board of Education Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance - 
1.B. Roll Call & Public fundamental with Public comments
2. Superintendent Report - Mr. Angel Abdulahad
2.A. Re-certify Back to School COVID-19 Plan
Description:  Re-Certification of Back to School COVID-19 Plan as there are no changes for the month of May.
2.B. LEO Literacy Coaching Presentation
Presenter:  Sarah Provenzola, Lisa VanderHagen, Kelcie Cain
3. Board of Education President Report
4. Board of Education Action Items
4.A. Approval of Minutes from: March 23, 2021 Special Board Meeting and  April 5, 2021 Regular Board Meeting
4.B. Approval for NEOLA, Inc. Administrative Guidelines Development
Description:  Administrative Guidelines Development
In consideration for the License to the Superintendent-Approved Edition of the Administrative Guidelines, Neola's consultation, and other good and valuable consideration provided by Neola, the District shall pay Neola $10,500.00 due and payable upon execution of this Agreement (see attached).
4.C. Oakland Schools 21-22 Budget for Review & Approval
Description:  Administrative Comments:
Attached please find the following documents:
1.      Transmittal Letter for FY22 Proposed Budget Documents
2.      FY22 Proposed Budget Complete Document
3.      Support for Budget Resolution
4.      Disapproval of Budget Resolution
 
Per the Michigan School Code, Section 380.624(2), the Oakland Schools General Fund budget must be presented to Oakland County’s 28 school district’s by May 1 each year. Accordingly, the fiscal year 2021-22 proposed budget documents are being delivered electronically, via this email to all of you.  
 
While not a statutory requirement, Oakland Schools Board of Education is planning to hold a Designates Meeting on Tuesday, April 27 at 6:00 PM, location to be determined, providing local board designates and district administrative staff an opportunity to hear a presentation on the budget and ask questions prior to finalizing a board resolution on or before June 1.  
 
The resolutions to support or disapprove the ISD’s proposed fiscal year 2021-22 General Fund budget have been attached for your district’s use. Appointment of a designate and attendance at the Designates Meeting is not a legal requirement, but is encouraged. 
 
4.D. Approval of Oakland Schools 2021-2022 Budget Resolution
Description:  Per the Michigan School Code, Section 380.624(2), the proposed FY 2021-22 General Fund budget is to be submitted to its constituent districts’ Boards of Education for review by May 1. Not later than June 1, the board of each constituent district shall adopt a resolution of support or non-support of the General Fund budget. A presentation of the budget to our 28 local school district business managers is scheduled to occur at their meeting of the Oakland County School Business Officials on April 23, 2021. The Oakland Schools Board of Education will then hold a Designates Meeting on April 27 at 6:00 PM, providing local board designates and district administration an opportunity to review the General Fund budget prior to submitting their board’s resolution to Oakland Schools on or before June 1, 2021.
Please note that while Oakland Schools provides all of our fund budgets to our constituent districts for review, LEA Designates are only voting on the General Fund budget.
4.E. Approval of Oakland School's Consortium Cost for Fianance & HR Software
Description:  Administrative Comments:
Attached please find the following documents:
  • Consortium Budget (revised)
  • Consortium Agreement and First Amendment

The cost of Madison District’s MIPEER Finance & Human Resources Software System, support and training for the next six years is outlined in the attached documents.  For the next three years Consortium cost are $11.25 per student or at an estimated student count of $1061.05 or $11,937 per year.  In the fourth year the cost is $11 per student or an estimated $11,671 if enrollment remains constant.  A total cost estimated cost of $70,824 for a six-year contract.
 
4.F. Approval of 1/5 Year Summer School Math Program 
Description:  This item will be sent out for BID as the costs will be more than $32,000.00 for the 1st year for a total of $102,823,72 for the 5 year program.  Houghton Mifflin Harcourt the Math Expressions CCSS K-5 Summer Program for 1 year as part of the summer school curriculum will be paid with the 23b Summer School Grant Funds; year 2 will be covered under Esser 2 Grant funds and the following year will be covered under the Esser 3 Grant Funds. 
4.G. Approval of "Achieve 3000" Program Purchase
Description:  Achieve 3000 Program Purchase for Summer School for $19.014.00 to be paid through Summer School Grant Funds.
4.H. Approval of Madison Elementary Math/ELA Academic Coach and Interventionist
Description:  Superintendent Abdulahad is seeking approval for the position of Literacy and Math Coach/Interventionist at Madison Elementary to provide ongoing and consistent training and support for all instructional staff in the implementation and instruction of literacy and mathematics, as well as provide prescribed intervention for identified students in these areas. The primary goal of this position is to collaborate with other educators to identify issues with students, curricula, or instruction, set goals, and solve problems. This role will support the building’s needs in addressing learning loss due to COVID-19.
4.I. Approval of Diversity, Equity and Inclusion Coordinator
4.J. Approval of Superintendent Goals
Description:  The Board and Superintendent held a goal setting session on April 27, 2021 that was facilitated by Dr. Rod Green. In that workshop, we were able to develop several goals and objectives that, if approved by the Board, will provide direction to the Superintendent. The following list of goals and objectives is not all inclusive of the work of the Superintendent, but will give direction and focus to the work in the short and long term.
4.K. Approval of Mediation Consultant Services Contract
Description:  This proposal is to provide mediation and consultant services to Madison District Public Schools specifically to help mediate differences between the superintendent and a board member and come to a resolution regarding same and develop a path forward.  Fee is $150 per hour with a maximum of 15 hours.
4.L. Approval of Resolution Calling for Election and Approving Non-homestead Operating Millage Proposal
Description:  Forthcoming, for Board of Education’s review and approval of the resolution calling for election and approving non-homestead operating millage which will allow the school district to continue to levy the statutory rate of not to exceed 18 mills on all property, except principal residence and other property exempted by law, required for the school district to receive its revenue per pupil foundation allowance and restores millage lost as a result of the reduction required by the Michigan Constitution of 1963.
5. Business Operations
5.A. Energy Reports
Description:  Madison District Public Schools Business Consumers Energy Analysis as of 03/25/2021 for the following buildings: Board of Education, Madison Early Learning Center, Madison Elementary School, Wilkerson Middle School, and Madison High School
6. Human Resources
6.A. Personnel Report
7. Business Office
7.A. Check Register Approval
8. Board items - Officers and Committee Reports
8.A. Committee Reports
8.A.1. GRC Report
8.A.2. Diversity, Equality, and Inclusion Committee Report
8.A.3. Parks and Recreation Committee
8.B. Board Comments
8.C. Adjournment
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