January 6, 2025 at 6:00 PM - Special Board Meeting
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I. CALL TO ORDER
Description:
Superintendent, Chris Ming
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I.A. Pledge of Allegiance
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I.B. Oath of Office of Newly Elected School Board Member - Shari Richardson
Description:
"I do solemnly swear that I will support the Constitution of the United States and the Constitution of this State, and that I will faithfully discharge the duties of the office of Member of the Board of Education of the Au Gres-Sims School District, Au Gres, Michigan, according to the best of my ability."
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II. AGENDA APPROVAL
Description:
Motion needed
I move the Board of Education approve the agenda as presented (amended) Motion by____________ Supported by ____________ Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ Ayes____ Nays____ |
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III. CONSENT AGENDA
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III.A. BOARD MEETING MINUTES
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III.B. APPROVAL
Description:
Motion needed
I move the Board of Education approve the consent agenda as presented Motion by____________ Supported by ____________ Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ Ayes____ Nays____ |
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IV. COMMENTS BY PUBLIC IN ATTENDANCE
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V. INFORMATION AND DISCUSSION
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V.A. BOARD MEMBER INTERVIEWS
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V.A.1. Interview Process
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V.A.2. Selection of Temporary Chairperson of the Board
Description:
A motion is needed to select someone to serve this meeting as the temporary chairperson and lead us through the interview and appointment process until such time that the Board has determined its president during the reorganization that will take place following the interview.
I move the Board elect ______________ to be the temporary Chairperson of the Board for tonight's meeting. Motion by ______________________ Supported by ________________ Roll call vote as follows: Chris Brandimore _______ Matt Dewyer _______ Shari Richardson _______ Laura Storey _______ Fred Robel _______ Ayes____ Nays____ |
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V.A.3. Candidate #1 - Scott Brown
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V.A.4. Candidate #2 - Tanya Suszko
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VI. ACTION ITEMS
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VI.A. Nomination and Approval of New Board Members
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VI.A.1. Acceptance of New Board Member #1
Description:
Motion needed
I move the Board appoint ____________ to the Au Gres-Sims School District Board of Education. Motion by____________ Supported by ____________ Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ Ayes____ Nays____ |
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VI.A.2. Acceptance of New Board Member #2
Description:
Motion needed
I move the Board appoint ____________ to the Au Gres-Sims School District Board of Education. Motion by____________ Supported by ____________ Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ Ayes____ Nays____ |
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VI.B. Oath of Office of New School Board Members
"I do solemnly swear that I will support the Constitution of the United States and the Constitution of this State, and that I will faithfully discharge the duties of the office of Member of the Board of Education of the Au Gres-Sims School District, Au Gres, Michigan, according to the best of my ability." |
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VII. ORGANIZATION OF THE BOARD
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VII.A. Election of Officers
Description:
1. Motion by__________ to nominate ____________ as Board President for a period of one year.
At this time, we would like to open the floor for any additional nominations. Are there any further nominations? There being no further nominations, the nominations for Board President are closed. Motion by____________ Supported by ___________ to appoint __________ as Board President for a period of one year. Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ 2. Motion by__________ to nominate ________________ as Board Vice-President for a period of one year. At this time, we would like to open the floor for any additional nominations. Are there any further nominations? There being no further nominations, the nominations for Board Vice-President are closed. Motion by____________ Supported by ___________ to appoint ________________ as Board Vice-President for a period of one year. Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ 3. Motion by__________ to nominate ______________ as Board Secretary for a period of one year. At this time, we would like to open the floor for any additional nominations. Are there any further nominations? There being no further nominations, the nominations for Board Secretary are closed. Motion by____________ Supported by ___________ to appoint ______________as Board Secretary for a period of one year. Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ 4. Motion by__________ to nominate _________________ as Board Treasurer for a period of one year. At this time, we would like to open the floor for any additional nominations. Are there any further nominations? There being no further nominations, the nominations for Board Treasurer are closed. Motion by____________ Supported by ___________ to appoint ______________ as Board Treasurer for a period of one year. Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ 5. Motion by__________ to nominate ______________ as Board Secretary/Treasurer Pro-Tem for a period of one year. At this time, we would like to open the floor for any additional nominations. Are there any further nominations? There being no further nominations, the nominations for Board Secretary/Treasurer Pro-Tem are closed. Motion by____________ Supported by ___________ to appoint ______________ as Board Secretary/Treasurer Pro-Tem for a period of one year. Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.B. Election of Board of Education Spokesperson
Description:
Motion by ____________ to nominate ____________ as Board Spokesperson for a period of one year.
Motion by ____________ Supported by ___________ to appoint Christopher Ming as Board Spokesperson for a period of one year. Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.C. Depository for School Funds
Description:
Motion by ____________ Supported by ____________ to use Horizon Bank as the institution for depository of school funds.
Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.D. Check Signatures Authorization
Description:
Motion by ____________ Supported by ____________ to authorize the following signatures for General Fund, Debt Retirement, and Payroll Account; two signatures required: Christopher Ming, Penny Freehling, Chad Anthony, and Board Treasurer.
Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.E. Food Service Account
Description:
Motion by ____________ Supported by ____________ to authorize the following signatures for the Food Service Account; two signatures required: Christopher Ming, Penny Freehling, Chad Anthony, and Board Treasurer.
Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.F. High School Activity Account
Description:
Motion by ____________ Supported by ____________ to authorize the following signatures for the High School Activity Account; two signatures required: Christopher Ming, Penny Freehling, Chad Anthony, Chad Zeien, and Board Treasurer
Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.G. Elementary Activity Account
Description:
Motion by ____________ Supported by ____________ to authorize the following signatures for the Elementary Activity Account; two signatures required: Christopher Ming, Penny Freehling, Chad Anthony, Chad Zeien, and Board Treasurer.
Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.H. Designation of Persons for Posting Public Notices of Meetings
Description:
Motion by ____________ Supported by ____________ to appoint Christopher Ming and Penny Freehling as the person to post notices of Board of Education meetings.
Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.I. Board of Education Organizational Memberships
Description:
Motion by ____________ Supported by ____________ to approve Au Gres-Sims School District Board of Education membership in the Michigan Association of School Boards for 2025.
Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VII.J. Retainer Contracts
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VII.J.1. Thrun Law Firm, Attorneys at Law
Description:
Motion by ____________ Supported by ____________ to retain the services of the Thrun Law Firm as school district attorneys for 2025.
Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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VIII. INFORMATION AND DISCUSSION
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VIII.A. ARCHITECT INTERVIEWS
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VIII.A.1. 6:45 p.m. - The Collaborative
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VIII.A.2. 7:30 p.m. - C2AE
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IX. ACTION ITEMS:
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IX.A. ACCEPTANCE OF ARCHITECT PROPOSAL
Description:
Following the interview process, the Board must select the architectural firm it wishes to hire.
Motion Needed I move the Board of Education accept the proposal from _____________ for architectural services per Request for Proposal specifications, as presented. Motion by____________ Supported by____________ Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |
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X. LOOKING AHEAD
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X.A. School Board Recognition Month
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XI. ADJOURNMENT
Description:
Motion needed
I move the Board of Education to adjourn the meeting at ___:___ p.m. Motion by____________ Supported by____________ Roll call vote as follows: Chris Brandimore ____ Matt Dewyer ____ Shari Richardson ____ Laura Storey ____ Fred Robel ____ New Member #1 ____ New Member #2 ____ Ayes____ Nays____ |