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December 17, 2018 at 5:45 PM - Special Board Meeting

Agenda
I. CALL TO ORDER: President, Heather Garry
I.A. Pledge of Allegiance
 
II. BUDGET HEARING:
II.A. A. 2018-19 Budget Amendment 
Description:  Mr. Anthony will provide recommended amendments to the 2018-19 budget.
III. AGENDA APPROVAL
 
Description:  Motion Needed

I move the Board of Education approve the agenda as presented/amended:
______________________________________________________________________
______________________________________________________________________

Motion by ________________________ Supported by __________________________

Roll call vote as follows:

Heather Caulfield _____
Nicholas Moore    _____
Nancy Selle _____
Gregory Walker   _____
Fred Robel   _____
Heather Garry _____
Norma Schwiderson    _____

Ayes _____ Nays _____
 
 
IV. POSITIVE DISTRICT HIGHLIGHTS:
IV.A. Fall 2018 Tribal 2% Grant Distribution:
Description:  Mr. Collier will share the results of the fall distribution.
IV.B. Chad Zeien- Regional Coach of the Year
IV.C. Lydia Rodarte-International Travel Opportunity 
Description:   
V. COMMUNICATIONS:
V.A. Board Goals for 2018-19:
V.B. Secretary, Nicholas Moore:
V.C. Committee Reports
V.C.1. Finance Committee- 
V.D. Superintendent, Jeffrey Collier
V.D.1. Legislative Update
V.D.2. Correspondence-Kathy Pauly 
V.D.3. Handle with Care 
V.E. Resignation of Boys Baseball Coach
V.F. Comments by Public in Attendance: Agenda Items Only

VI. CONSENT AGENDA:
VI.A. BOARD MEETING MINUTES:
Description:   
VI.A.1. November 19, 2018
VI.B. FINANCIAL REPORT: GENERAL FUND, 1999 DEBT RETIREMENT FUND, INTERNAL ACCOUNTS
Description: 
Treasurer's Financial Report/Superintendent's Report of Internal Accounts:


General Fund - $ 2,420,587.00
1999 Debt Retirement Fund - $ 509,244.25
High School Activity Account - $  52,167.54
Elementary Activity Account - $  14,803.97
Food Service Fund - $  8,475.63
Capital Projects Gymnasium - $ 0.00
Capital Projects Bond 2018 $ 81,054.50
 
 
VI.C. General Fund Expenditures 
Description:  General Fund Expenditures: $ 233,836.01
VI.D. APPROVAL
 
Description:  Motion Needed

I move the Board of Education approve the consent agenda as presented. 

Motion by ________________________ Supported by __________________________

Roll call vote as follows:

Heather Caulfield _____ 
Nicholas Moore    _____
Nancy Selle  _____ 
Gregory Walker   _____
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____

Ayes _____ Nays _____
VII. PRESENTATION:
Description:  Brett Luplow, the district's auditor, will present the 2017-18 financial audit.
VII.A. 2017-18 Audit: Brett Luplow, Gardner, Provenzano, Thomas & Luplow
Description:  Brett Luplow, the district's auditor, will present the 2017-18 financial audit.
VIII. ACTION ITEMS:
VIII.A. ADOPTION OF 2018-19 BUDGET AMENDMENT RESOLUTION
Description:  Attached is a proposed 2018-19 budget amendment.   

Motion Needed

I move the Board of Education adopt the 2018-19 Budget Amendment Resolution, as presented. 

Motion by ________________________ Supported by __________________________

Roll call vote as follows:

Heather Caulfield _____ 
Nicholas Moore    _____
Nancy Selle  _____ 
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____
Gregory Walker  _____

Ayes _____ Nays _____
 
 
VIII.B. ADOPTION OF 2018-19 BUDGET
Description:  Attached is the proposed 2018-19  budget for the board's approval.

Motion Needed

I move the Board of Education adopt the 2018-19 budget, as presented. 

Motion by ________________________ Supported by __________________________

Roll call vote as follows:

Heather Caulfield _____ 
Nicholas Moore    _____
Nancy Selle  _____ 
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____
Gregory Walker  _____

Ayes _____ Nays _____
VIII.C. ADOPTION OF THE 2018-19 GENERAL APPROPRIATIONS RESOLUTION
Description:  Attached is the 2018-19 General Appropriations Resolution, designating how the district intends to appropriate the revenues for the year.

Motion Needed

I move the Board of Education adopt the 2018-19 General Appropriations Resolution, as presented. 

Motion by ________________________ Supported by __________________________

Roll call vote as follows:

Heather Caulfield _____ 
Nicholas Moore    _____
Nancy Selle  _____ 
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____
Gregory Walker  _____

Ayes _____ Nays _____
VIII.D. HIRING OF PARAPROFESSIONAL POSITION
Description:  Motion Needed

Motion Needed

I move the Board of Education accept Pamala Steward for assignment to work under contract in our district in the position for which she has applied or been assigned as presented, effective immediately.  

Motion by ________________________ Supported by __________________________

Roll call vote as follows:

Heather Caulfield _____ 
Nicholas Moore    _____
Nancy Selle  _____ 
Gregory Walker   _____
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____

Ayes _____ Nays _____
 
 
VIII.E. HIRING OF TARGETED MATH INTERVENTIONIST 
Description:  Please find attached a letter of application from Kathy Pauly for the Targeted Interventionist position.  Mr. Collier is recommending the Board hire her for this position.

Motion Needed

I move the Board of Education hire Kathy Pauly as a part-time Targeted Math Interventionist up to 12 hours per week, with wages of $25.00 per hour, effective immediately. 

Motion by ______________________________ Supported by __________________________ 

Roll call vote as follows:

Heather Caulfield _____
Nicholas Moore    _____
Nancy Selle  _____ 
Gregory Walker   _____
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____

Ayes _____ Nays _____
VIII.F. HIRING OF K-8 INTERVENTIONIST 
Description: 
Motion Needed

I move the Board of Education hire Deb Bilacic as a part-time K-8 Interventionist for the 2018/19 school year, up to 18 hours per week with wages of $25.00 per hour, effective immediately. 

Motion by ______________________________ Supported by __________________________ 

Roll call vote as follows:

Heather Caulfield _____
Nicholas Moore    _____
Nancy Selle  _____ 
Gregory Walker   _____
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____

Ayes _____ Nays _____
VIII.G. HIRING OF NEW CUSTODIAN 
Description:  Motion Needed

I move the Board of Education accept Jeffrey Pitts for assignment to work under contract in our district in the position for which he has applied or been assigned as presented, effective immediately.  

Motion by ________________________ Supported by __________________________

Roll call vote as follows:

Heather Caulfield _____ 
Nicholas Moore    _____
Nancy Selle  _____ 
Gregory Walker   _____
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____

Ayes _____ Nays _____
 
 
VIII.H. APPROVAL OF SUMMER TAX AGREEMENTS
Description:  Attached are summer tax agreements with the various townships, establishing the per parcel fees that are to be charged by the townships for the 2018 tax collection.  The rates reflect the same fees as last year, however, they must be negotiated every year.  It is suggested that the Board approve the agreements as presented, and authorize Mr. Collier to negotiate the fees with the townships for 2019.

Please be reminded, there is no agreement with the City of Au Gres as they elect to waive any fees.

Motion Needed

I move the Board of Education approve the 2018 Summer Tax Collection Agreements as presented, and authorize the superintendent to negotiate the per parcel fees with the respective townships for 2018.

Motion by ______________________________ Supported by __________________________ 

Roll call vote as follows:

Heather Caulfield _____
Nicholas Moore    _____
Nancy Selle  _____ 
Gregory Walker   _____
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____

Ayes _____ Nays _____
VIII.I. SECOND READING OF POLICIES VOLUME 33, NO.1
Description:  Attached are policies for a second reading.  If there are no changes, the board may proceed with approval.

Motion Needed

I move the Board of Education adopt Policies Volume 33, No. 1, effective immediately, as presented.

Motion by ______________________________ Supported by __________________________ 

Roll call vote as follows:

Heather Caulfield _____
Nicholas Moore    _____
Nancy Selle  _____ 
Gregory Walker   _____
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson    _____

Ayes _____ Nays _____
IX. INFORMATION AND DISCUSSION ITEMS:
IX.A. REORGANIZATION OF THE BOARD FOR 2019
Description:  Mrs. Miller  has shared organizational materials with each of the board members.  Please indicate your preferences for the various positions and nominations and return the forms to her as soon as possible so they may be tabulated for the January reorganizational meeting.
IX.B. NEGOTIATION OF INTEREST RATES WITH LOCAL BANKING INSTITUTIONS
Description:  Mr. Collier will discuss the results of the negotiation process from local banking institutions. 
IX.C. BOND UPDATE 
Description:   Mr. Collier will update the board regarding the bond project.
IX.D. ARENAC EASTERN CONSOLIDATION UPDATE
Description:  Ms. Garry will share information regarding this issue with the board Monday evening.
X. ADMINISTRATIVE REPORTS:
X.A. SUPERINTENDENT'S UPDATE
Description:  Mr. Collier will discuss pertinent information with the Board Monday evening.
 
X.B. BUSINESS SERVICES DIRECTOR'S UPDATE
Description:  Mr. Anthony will provide a financial update Monday evening.
 
X.C. INSTRUCTIONAL SERVICES DIRECTOR'S UPDATE
Description:  Mrs. Kraatz will provide an update to the board regarding curriculum Monday evening.
 
X.D. K-12 PRINCIPAL'S UPDATE
Description:  Mr. Zeien will share an update with the Board Monday evening. 
 
X.E. MAINTENANCE/CUSTODIAL SUPERVISOR'S UPDATE
Description:  Mr. Perkins will provide an update to the board Monday evening.
X.F. ATHLETIC DIRECTORS' UPDATE
Description:  Mr. Ostrander may share an athletic department report with the Board Monday evening.
 
X.G. ITEMS FROM THE BOARD

XI. COMMENTS BY PUBLIC IN ATTENDANCE
 
XII. ADJOURNMENT
Description: 
Motion Needed

I move the Board of Education adjourn the meeting at ___:___ p.m.

Motion by _____________________ Supported by _______________________

Roll call vote as follows:

Heather Caulfield _____ 
Nicholas Moore    _____
Nancy Selle  _____ 
Gregory Walker   _____
Fred Robel   _____ 
Heather Garry  _____
Norma Schwiderson     _____

Ayes ____  Nays ____
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