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August 15, 2022 at 6:30 PM - Regular Meeting

Agenda
1) Roll Call, Establishment of Quorum, Call to Order, Pledge of Allegiance, Prayer
2) Open Forum/Public Comment
Presenter:  Kyle Erwin
Description:  To address the board during a regular board meeting, speakers must sign the "Request to Address Trustees" form and return to the Superintendent Secretary before the meeting begins. During the public comments portion of the agenda, the registered speaker will be allowed to address the board.
To address the board, each speaker should follow these guidelines:
  • Speakers should first state their name upon addressing the board.
  • Speakers are limited to five minutes to make comments.
  • Board of Trustees cannot comment on presentations. The applicable member of district administration or campus administration will be contact with the presenter.
  • Copies of presentations, if present, should be made available to all trustees and the superintendent.
  • Board policy prohibits the discussion of complaints against District employees during an open forum.
3) Consent Agenda
3)A) Approve Minutes
3)B) Approve payment of bills and review financial reports
4) Reports
4)A) Superintendent
4)A)1) First Day Enrollment 
Presenter:  Leslie Vann
4)A)2) Attendance Procedures 
Presenter:  Leslie Vann
4)A)3) Safety & Security System
4)B) Assistant Superintendent
4)B)1) TEA Rating 2022
Presenter:  Chris Chappotin
Description:  The TEA Rating will be released to the public on August 15th.  The administrative team will have access to the confidential report on August 12th. 

Mr. Chappotin will present the rating information. 
 
4)B)2) Professional Development Update 
Presenter:  Chris Chappotin
4)C) Chief Financial Officer
4)C)1) Truth n Taxation Document 
Presenter:  Summer Mathis
Description:  Mrs. Mathis will review the Truth n Taxation document as posted. 
4)C)2) Preliminary First Rating
Presenter:  Summer Mathis
4)C)3) Donations
Description:  Boyd HS Band program received an anonymous donation of $40,000
4)C)4) 2022-23 Budget Update 
Presenter:  Summer Mathis
4)D) Director of Operations
4)D)1) Turf and Track Project 
Presenter:  Leslie Vann - Brandon Hopkins
4)D)2) Middle School Library Project
4)D)3) HVAC Projct 
4)E) Directors Reports 
4)E)1) CTE Update 
Presenter:  Scott Rawlings
Description:  Mr. Rawlings has taken on a leadership role as the CTE Director for Boyd ISD.   He has participated in a wide array of training.  I have asked him to provide you with an overview of the CTE Program and projections for the future. 
5) Discuss and Consider Approval of TASB Energy Coop Interlocal Agreement. 
Presenter:  Leslie Vann - Summer Mathis
6) Discuss and Consider Recognizing Texas A&M Agrilife Agents as Adjunct Faculty Members.  
Presenter:  Leslie Vann
Description:  In order for students to participate in extra-curricular events, districts are asked to recognize Texas Agrilife Extention Agents as adjunct staff members.  A copy of the request is attached. 
 
7) Discuss and Consider Approval of a Resolution Recognizing the 4-H Organization as an Extra-Curricular Activity.
Presenter:  Leslie Vann
8) Discuss and Consider Adopting a Resolution Recognizing the Boyd Bass Fishing Team and Eligible for Extra-curricular Status.  
9) Discuss and Consider Salary Recommendations for 2022 - 2023
Presenter:  Leslie Vann - Summer Mathis
Description:  Mrs. Mathis has prepared recommendations for your consideration.  See attached documents. 
10) Discuss and Consider Approval of the Stipend Salary Plan for 2022 - 2023
Presenter:  Leslie Vann - Summer Mathis
Description:  Mrs. Mathis has reviewed and balanced the recommended stipend plan based on assignment.  A comparison study was used to develop the recommended plan. 
11) Discuss and Consider Substitute Pay for 2022 - 2023 
 
Presenter:  Summer Mathis
Description:  The subject of substitute pay was presented during an open forum this past spring.  Mrs. Mathis conducted a study of area schools and has recommended the attached proposal for substitute pay for 2022 - 2023.
12) Discuss and Consider Property Insurance Premium Agreement
Presenter:  Leslie Vann
Description:  The property insurance premiums are scheduled to increase 54% - $124,000.   It is late in the game to acquire proposals.  
13) Discuss and Consider Student Transfers for 2022 - 2023
Presenter:  Leslie Vann
Description:  The lists of students provided have been reviewed and approved by the campus administration. 
 
14) Discuss and Consider Approval of Wise County Mutual Aid Agreement
Presenter:  Leslie Vann
Description:  The board approved a mutual aid agreement with all of the Wise County Schools in 2019.  There have been a number of leadership personnel changes since the approval.  District leadership representatives met last week and reviewed the mutual aid agreement.  We agreed that it is time for the boards to address the agreement again.   Boyd ISD has served as the Administrative Agency for the agreement.  
15) Review and Discuss TASB Recommended Policy Update 119
Presenter:  Leslie Vann
Description:  TASB Legal services has recommended update 119.  Attached is a copy of proposal. 
16) Open Forum/Public Comment
Presenter:  Bill Childress
Description:  To address the board during a regular board meeting, speakers must sign the "Request to Address Trustees" form and return to the Superintendent Secretary before the meeting begins. During the public comments portion of the agenda, the registered speaker will be allowed to address the board.
To address the board, each speaker should follow these guidelines:
  • Speakers should first state their name upon addressing the board.
  • Speakers are limited to five minutes to make comments.
  • Board of Trustees cannot comment on presentations. The applicable member of district administration or campus administration will be contact with the presenter.
  • Copies of presentations, if present, should be made available to all trustees and the superintendent.
  • Board policy prohibits the discussion of complaints against District employees during an open forum.
17) Closed Session - Pursuant to Texas Government Code Sections §551.071, to consult with the District's attorney, in person or by phone, on a matter in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Local Government Code. 

Pursuant to Texas Government Code Sections §551.074 for the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, employee, or to hear complaints or charges against a public officer or employee. 
17)A) Discuss and Consider Approval of Probationary Contracts for Teachers. 
Presenter:  Leslie Vann
Description:  A list will be provided at the meeting.    Information will be provided on the discretionary leave requests policy and application of policy.  An update on employment assignments will be provided as well. 
 
17)B) Discuss Superintendent Search Process
Presenter:  Leslie Vann
Description:  I suggest that the board spend a few minutes in closed session discussing the superintendent search process.  We need to schedule a new meeting date to meet with the search firm.  You will be provided a copy of the proposed timeline and position announcement in closed session.  
18) Action Resulting from Closed/Executive Session
19) Approve Rescheduling the Regular Meeting for September
Description:    The regular meeting for September is currently scheduled for September 19th.   I will be returning from vacation on Tuesday the 20th.   I recommend that we reschedule the meeting to September 26, 2023.    
20) Adjournment

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