September 9, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells High School in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Students

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the September Building Blocks for Character Student from each school.

C.2. Recognition of Support Staff Employee of the Year

C.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Homer Davis Elementary School Support Staff Employee of the Year, Marycarmen Salazar Rubio.

C.3. Recognition of Outstanding Volunteer of the Year

C.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Homer Davis Elementary School Outstanding Volunteer of the Year, Guadalupe Pecoraro.

C.4. Recognition of Teacher of the Year

C.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Homer Davis Elementary School Teacher of the Year, Janelle Thomas.

C.5. Update on District Events and Activities

C.5.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, September 9, 2025.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: August 26, 2025 (Open Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers  for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #7070-25, 7107-26 and 7108-26  and Payroll vouchers #2634 and 2704.

E.4. Approval of Requests for Use of District Facilities

E.4.a. District facilities use requests are submitted for approval.

E.5. Approval of Requests for Open Enrollment

E.5.a. Requests for open enrollment students are submitted for approval.

E.6. Approval of Requests for Student Trips

E.6.a. Student trip requests are submitted for approval.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Acceptance of Gifts and Donations

E.9.a. Recommend acceptance of gifts and donations in the amount of $18,483.11 for the period of August 1 - August 31, 2025.

E.10. Review of District Financial Statements

E.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget Reports as of August 31, 2025

E.11. Approval of Asset Retirement and Disposals

E.11.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of September 3, 2025.

F. Business and Finance

F.1. Recommend Approval of Midstate Mechanical to Replace FW High School Auditorium Chiller with New Chiller

F.1.a. District administration recommends approval to contract with Midstate Mechanical to replace the auditorium chiller in Flowing Wells High School with a new chiller. The project will provide improved temperature control in the MPR. The purchase would utilize pricing through Mohave Contract #24B-MMI-0905. The total cost for the project is $371,396.00. The project would be funded through a building renewal grant approved by the School Facilities Division (SFD).

F.2. Recommend Approval of Student Club Fundraising Activities for FY2025-2026

F.2.a. District administration recommends approval for student clubs to participate in fundraising activities for the 2025 - 2026 school year. All individual fundraising requests are required to be approved by the Superintendent. Following is an example list of the types of student fundraisers: food, candy and catalog sales; car washes; restaurant percentage nights; snack bars; social media donation requests; messages such as candy-grams and Valentine's Day notes.

F.3. Review of Maintenance and Operations Budget Override

F.3.a. Presented for review is information related to the Maintenance and Operations Budget Override.

G. New Business

G.1. Information and Discussion regarding Proposed Policy Revisions

G.1.a. District administration presents for review proposed policy revisions, with no action to be taken at this meeting. The attached document summarizes the revisions, and the accompanying policy drafts include strike-through text to indicate deletions and underlined text to indicate additions. The following policies are included: EB - Safety Program; GCQF - Discipline, Suspension and Dismissal of Professional Staff Members; JLC - Student Health Services and Requirements; JLCD - Medicines / Administering Medicines to Students; JLF - Reporting Child Abuse / Child Protection; GDFA - Support Staff Qualifications and Requirements; IKF - Graduation Requirements.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees; regarding change in employment for an administrative employee.

I. Adjourn