August 12, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, August 12, 2025.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: July 22, 2025 (Open Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers  for upcoming check batches. None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #7068-25, 7069-25, 7101-26 and 7102-26 and Payroll voucher #2702.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Open Enrollment

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. Student trip requests are submitted for approval.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Acceptance of Gifts and Donations

D.9.a. Recommend acceptance of gifts and donations in the amount of $57,490.35 for the period of July 1-July 31, 2025.

D.10. Review of District Financial Statements

D.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget Reports as of July 31, 2025.

D.11. Approval of Asset Retirement and Disposals

D.11.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of August 8, 2025.

E. Business and Finance

E.1. Recommend Award of RFQ # 25-05-25 Construction-Manager-At-Risk FWHS Culinary Renovation to Chasse Building Team

E.1.a. The District issued a Request for Qualifications, RFQ 25-05-25 for a Construction-Manager-At-Risk for the renovations at FWHS Culinary Renovation. The selection committee is recommending award to Chasse Building Team for the design phase of the project. Please see additional information attached.

E.2. Recommend Confirming Award of the Flowing Wells High School West Gym HVAC Replacement Bid # 24-04-25 to Edge Construction

E.2.a. District administration recommends confirming award of the Flowing Wells High School West Gym HVAC Replacement to Edge Construction at a cost of $2,050,000.00.  This project is expected to be funded through a Building Renewal Grant from the School Facilities Division of the Arizona Department of Administration. Please see additional information attached.

E.3. Recommend Approval of Midstate Mechanical to Convert Hendricks Elementary MPR Evaporative Cooling (EVAP) to Air Conditioning (HVAC)

E.3.a. District administration recommends approval to contract with Midstate Mechanical to convert cooling in Hendricks Elementary MPR from evaporative to air conditioning. The project will provide improved temperature control in the MPR. The purchase would utilize pricing through Mohave Contract # 24B-MMI-0905. The total cost for the project is $851,652.00. The project would be funded through a building renewal grant approved by the School Facilities Division (SFD).

E.4. Recommend Approval of Midstate Mechanical to Convert Davis Elementary MPR Evaporative Cooling (EVAP) to Air Conditioning (HVAC)

E.4.a. District administration recommends approval to contract with Midstate Mechanical to convert cooling in Davis Elementary MPR from evaporative to air conditioning. The project will provide improved temperature control in the MPR. The purchase would utilize pricing through Mohave Contract #24B-MMI-0905. The total cost for the project is $861,411.00. The project would be funded through a building renewal grant approved by the School Facilities Division (SFD).

E.5. Recommend Approval to Renew the Lease Agreement with the Tucson Electrical Joint Apprenticeship Training Program

E.5.a. District administration recommends approval to renew the lease agreement with the Tucson Electrical Joint Apprenticeship Training Program (Tucson Electrical JATP) for the property formerly used as Sentinel Peak High School located at 1949 W Gardner Lane, Tucson, Arizona. The lease agreement dates are September 1, 2025 through July 31, 2026.

E.6. Recommend Approval to Contract for a Certified Special Education Teacher for FWJH (SEAS Program) through 360 Degree Customer, Inc. for Fiscal Year 2025-2026

E.6.a. District administration recommends approval to contract for FW Junior High SEAS Program including a Certified Special Education Teacher through 360 Degree Customer, Inc. The District has been unable to hire a Certified Special Education Teacher for the FW Junior High SEAS Program due to the lack of qualified applicants. Ms. Camacho has reached out to several staffing companies and was able to find a qualified Special Education Teacher through 360 Degree Customer, Inc. The District would utilize pricing through the Washington Elementary School District SAVE RFP #24.001. The estimated total cost for services is $100,000. The funding source is Maintenance and Operations.

E.7. Recommend Approval to Contract for a Psychologist through Symbal, Inc. for fiscal year 2025-2026

E.7.a. District administration recommends approval to contract for ESS employees including a School Psychologist (Psych) through Symbal, Inc. The District has been unable to hire Psychologist due to the lack of qualified applicants. Ms. Camacho has reached out to several staffing companies and was able to find qualified Psychologist through Symbal, Inc. The District would utilize pricing through the Washington Elementary School District SAVE RFP #24.001. The estimated total cost for services is $120,000. The funding source is Maintenance and Operations.

F. Unfinished Business

F.1. Recommend Approval to Adopt Elementary Gifted Program Curriculum

F.1.a. District administration recommends approval to adopt the Project Newsroom curriculum, the first of four curriculum units for implementation in the elementary Center for Academically Talented Students (CATS) gifted program. This curriculum was piloted throughout the 2024-2025 year and yielded interesting project-based learning outcomes from students. The curriculum has been tabled for public review for a sixty-day period, and no comments or concerns were submitted. If the Board approves this adoption request, this curriculum would be used on a rotating basis in the CATS program for students in grades three through six.

F.2. Recommend Approval of Proposed Policy Revisions

F.2.a. District administration recommends approval of proposed policy revisions. The attached document summarizes the revisions, and the accompanying policy drafts include strike-through text to indicate deletions and underlined text to indicate additions. Most revisions are minor and do not result in substantive changes. Four policies involved more significant revisions: JLF includes revisions regarding mandatory reporting requirements; IJNDB formalizes our practices regarding restrictions and limitations on student use of wireless communication devices; JR includes revisions to comply with new state laws regarding directory information; and HR has been revised to reflect current practices regarding the Flowing Wells Education Association and the Meet and Confer process. All policies under consideration were brought for discussion and review during Governing Board Meeting on July 22, 2025.

G. New Business

G.1. Recommend Approval of Qualified Evaluators for FY2025-2026

G.1.a. District administration recommends approval of Qualified Evaluators for Fiscal Year 2025-2026. Approval authorizes the identified administrators to complete teacher evaluations.

G.2. Recommend Approval of Revision to the Special Activity Compensation Levels (SAC) Document to Include CPR Instructor Stipend

G.2.a. District administration recommends approval of a revision to the FY2025-2026 Special Activity Compensation Levels (SAC) Document to include a District CPR Instructor stipend compensated at the level of $1500.00. This addition allows the District to provide in-house mandatory CPR training of staff instead of contracting outside agencies. It is projected to provide cost savings as well as flexibility in our training model.

G.3. Recommend Approval to Participate in Youth Substance Use Prevention, Community Health Needs Assessment Survey

G.3.a. District administration recommends approval to allow Pima County Health Department to administer a survey entitled the Youth Substance Use Prevention, Community Health Needs Assessment to students at Flowing Wells High School. The goal of the assessment is to identify needs related to youth substance use prevention and support, specifically in Pima County. Participation would be optional and would require active consent from parents/guardians and students. The survey and consent forms would be provided to parents at least seven days prior to survey administration. Administration most likely would occur in Health classes, with the goal of approximately 100 students participating. All data would remain confidential. The survey and all related forms are provided for review.

G.4. Recommend Approval of Memorandum of Understanding (MOU) with Literacy Connects to Continue the Reading Seed Children's Literacy Program at Homer Davis Elementary School

G.4.a. District administration recommends approval of an MOU with Literacy Connects to continue the Reading Seed Children's Literacy Program at Homer Davis. This program would support students in grades K-2 with individualized literacy mentoring by a specially trained volunteer (“Reading Seed Coach”). Students will meet with their Coach weekly for 30 minutes per session. At each session, students will receive a free book to take home in order to encourage reading in the home and to establish a personal home library. The District would provide anonymized student reading achievement data to Literacy Connects for the purpose of program evaluation and refinement. Literacy Connects also would maintain anecdotal notes regarding students' progress and would ask teachers to provide feedback. All data would remain confidential.

G.5. Recommend Approval of Flowing Wells Digital Campus Mission Statement

G.5.a. Per Arizona Department of Education criteria for schools identified with "Alternative School" status, the school mission statement must be approved by the Governing Board. ADE's record of FWDC's mission statement does not match the school's current mission, which states the following: "The mission of FW Digital Campus is to provide a rigorous and individualized educational program to meet the needs of its students. Digital Campus is specially designed for students who have experienced attendance, academic, and/or behavior challenges. As an alternative school, the staff is committed to creating opportunities for students to achieve educational and personal success through online instruction." Pending Governing Board approval, District administration would move forward with submitting this current version of the mission statement to replace the prior version.

H. Adjourn