June 11, 2019 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Medlin)

II. Pledge of Allegiance (Mayor Medlin)

III. Approval of the Agenda

IV. Oath of Office

IV.A. Swearing in Nancy Crouse as Town Clerk

V. Consent Agenda    (Mayor Medlin)

V.A. Consider May 30, 2019 Minutes

V.B. Consider approval of final Las Vegas expenditures

V.C. Bank Signature Card Update

V.D. Public Funds CD Update

VI. Public Comment    (Mayor Medlin)

VI.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 

VI.B. Introduction of new employees (Scott Tart)

VI.B.1. Matthew Card, Custodian

VI.B.2. Nancy Crouse, Administrative Assistant/Town Clerk

VI.B.3. Juanita McRae, Part Time Firefighter

VII. Department Reports

VII.A. Written Reports

VII.A.1. Cultural Arts

VII.A.2. Parks & Recreation

VII.A.3. Electric Department

VII.A.4. Human Resources

VII.A.5. Public Works

VII.A.6. WWTP

VIII. Old Business     (Mayor Medlin)

VIII.A. Consider approval of the Fiscal Year 2019-2020 Budget and Fee Schedule (Fred Nelson & Kim Pickett)

VIII.B. Consider an agreement with Fleet Enterprise on leasing of Police Vehicles (Kenneth Edwards)

IX. New Business    (Mayor Medlin)

IX.A. Consider advisory board appointments (Mayor Medlin)

IX.A.1. Museum Advisory Board (Resident)

IX.A.1.a. Pam B. Holland

IX.A.2. Remaining Vacancies

IX.A.2.a. Museum -- 3

IX.A.2.b. Adjustments -- 1 alternate

IX.A.2.c. Parks and Rec -- 1 resident

IX.A.2.d. Historic Preservation -- 2 resident and 2 ETJ

IX.A.2.e. Library -- 1 resident

IX.A.2.f. Planning -- 1 ETJ

IX.A.2.g. Police -- 2 (District I and Disctrict III)

IX.B. Consider 5-year extension to Waste Industries Contract (Tim Robbins)

IX.B.1. Maintain current pricing on contract until January 2021

IX.B.2. Weekly Trash Collection, bi-weekly Recycle & Yard Waste Collection

IX.C. Discussion in regards to Ordinance 51.23 Bulk Waste Collections: Limitations, Penalty & Enforcement (Tim Robbins)

IX.C.1. Recent enforcement efforts by Town Staff

IX.C.2. Discussion on Yard Waste Facility

IX.D. Consider Glenn Core for secondary NCEMPA Board of Commissioners vacancy (Kim Pickett)

IX.E. Consider approval of contractor on NAPA Stormwater Project (Tim Robbins)

IX.E.1. Golden Leaf funded project

IX.F. Discuss asbestos abatement at Lee St Buildings (Kim Pickett & Frederick Nelson)

IX.G. Consider Project Ordinances (Kim Pickett)

IX.G.1. I95 Widening Project

IX.G.1.a. Approved at the March 28,2019 meeting.  Town would fund $36,647.20 and DOT would reimburse $66,653.77.  Total project-$103,300.97

IX.G.2. Hurricane Florence Insurance Proceeds

IX.G.3. FY 2019 Street Paving Project

IX.H. Consider Budget Amendments (Kim Pickett)

IX.H.1. Budget Amendment #12 

IX.H.1.a. Transfers funding to the I95 Widening Project

IX.H.2. Budget Amendment #13

IX.H.2.a. Transfers funding to the Hurricane Florence Insurance Proceeds Project

IX.H.3. Budget Amendment #14

IX.H.3.a. Transfer funding from FY 2019 budget into 2019 Street Paving Project

IX.H.4. Budget Amendment #15

IX.I. Consider approval of NCDPS Viper Tower Contract (Fred Nelson)

IX.I.1. Viper Tower at Town of Benson Wastewater Treatment Plant

IX.I.2. 10 Year Lease (July 1, 2019-June 30, 2029) with automatic renewal for additional two years on a ten year term

IX.J. Consider approval of reimbursement to Commissioner Neighbors for Advanced Leadership Course

X. Town Manager Report  

X.A. Town related events and meeting reminders: 

X.A.1. June 10 - July 26 -- Library Summer Reading Program

X.A.2. June 14-15 -- 301 Endless Yard Sale

X.A.3. June 21-23: State Annual Singing Convention

X.A.4. July 4 -- All Non-Emergency Town Facilities Closed for Independence Day

X.A.5. July 4 -- Independence Day Celebration in the Grove

X.A.6. July 9 -- Board of Commissioners Regular Meeting 7 PM

X.A.7. July 19 -- Movie Night in the Grove

X.B. Chamber of Commerce Sponsored Events

X.B.1. June 13 -- Sundown in Downtown (Band of Oz)

X.B.2. July 11 -- Sundown in Downtown (5 Band NC)

XI. Town Attorney    (Isaac Parker)

XII. Board of Commissioners Report    (Commissioners)

XIII. Mayor Report    (Mayor Medlin)

XIV. Information Only

XV. Adjourn the Meeting  (Mayor Medlin)