January 8, 2019 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Medlin)

II. Pledge of Allegiance (Mayor Medlin)

III. Approval of the Agenda

IV. Consent Agenda    (Mayor Medlin)

IV.A. Consider December 11, 2018 BOC Meeting Minutes

IV.B. Mileage Reimbursement

V. Public Comment    (Mayor Medlin)

V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 

VI. Department Reports

VI.A. Planning Department Update (Erin Joseph)

VI.A.1. Planning and Zoning Training Modules

VI.A.2. Outstanding Nuisance Abatement Issues

VI.A.2.a. George Street

VI.B. 2018 in Review (Matt Zapp)

VI.B.1. Video Presentation -- https://goo.gl/YbSvUZ

VII. New Business    (Mayor Medlin)

VII.A. Consider modification to the 2019 Board of Commissioners Meeting Schedule (Mayor Medlin)

VII.A.1. Thursday, January 31 at 7 PM focused on the 2017-2018 audit presentation.

VII.B. Consider advisory board appointments. (Mayor Medlin)

VII.B.1. Benson Museum Board

VII.B.1.a. Kayla Vann

VII.B.1.b. Elijah Higgins

VII.B.2. Board of Adjustments

VII.B.2.a. Prentice Tyndall

VII.B.2.b. Brandon Williams

VII.B.2.c. Hampton Whittington

VII.B.3. Parks and Recreation Advisory Board

VII.B.3.a. Kelli Bynum

VII.B.4. Remaining Vacancies

VII.B.4.a. Museum -- 6

VII.B.4.b. Adjustments  -- 1 resident and 2 ETJ

VII.B.4.c. Parks and Rec -- 1 resident and 2 non-resident

VII.B.4.d. Historic Preservation -- 2 resident and 2 ETJ

VII.B.4.e. Library -- 2 resident

VII.B.4.f. Planning -- 1 ETJ

VII.B.4.g. Police -- 2 (District I and District III)

VII.C. Consider appointment of steering committee for the Comprehensive Transportation Plan (Mayor Medlin)

VII.C.1. List will be available for review at the meeting.

VII.D. Consider November 2018 Financials (Kim Pickett)

VII.E. Consider approval of Lee Street Complex Roof Bids (Kim Pickett)

VII.E.1. Bids were sent out Wednesday, November 21, 2018 and were due back Thursday, December 6, 2018 at 2:00pm.  The Town only received one responsive bid, so we had to go back out for re-bid.

VII.E.2. Re-bids were sent out Friday, December 7, 2018 and were due back Monday, December 17, 2018 at 2:00pm.  There was one responsive bidder.

VII.E.3. Staff is recommending that we approve the contract with Baker Roofing Company for the repairs to the roof 

VII.F. Authorize staff to engage an engineering firm to provide architectural designs for the PARTF Field House Project at a cost not to exceed $16,000 (Matt Smith)

VII.G. Consider approval of Purchase Orders over $10,000 (Matt Zapp)

VII.G.1. Clearwater, Inc-3 pumps for WWTP-USDA Funding $21,974.49

VII.G.2. Tencarva Machinery Co-6 Pumps-USDA Funding $27,766.92

VII.H. Consider approval of Budget Amendment #8 (Kim Pickett)

VII.H.1. JCVB Grant for wireless speakers on Main St. $18,000

VII.H.2. FEMA reimbursement received on January 2, 2019 in the amount of $49,430.00

VII.I. Consider agreement between Electricities of NC and the Town of Benson to allow use of an Electricities owned drone (Matt Zapp)

VII.J. Consider creation of a position to oversee the Downtown Main Street Program and facility rentals for the Benson Conference Center and W.J. Barefoot Auditorium (Matt Zapp)

VII.J.1. Facility Rentals by the Numbers and Draft Job Description

VII.K. Consider creation of a Human Resources Associate position (Matt Zapp)

VII.K.1. Current budget can sustain the addition of a full-time role

VIII. Town Manager Report    (Matt Zapp)

VIII.A. Upcoming Board of Commissioners Meetings

VIII.A.1. February 12 -- Board of Commissioners Regular Meeting 7 PM (Benson Conference Center)

VIII.A.2. February 22 -- Board Retreat 6 PM (Hampton Inn of Benson)

VIII.A.3. February 23 -- Board Retreat 8 AM (Hampton Inn of Benson)

VIII.B. Town related events reminders: 

VIII.B.1. January 21 -- All Non-Emergency Town Facilities Closed for MLK Holiday

VIII.B.2. February 9 -- Parks and Rec Daddy Daughter Dance 7 PM

VIII.B.3. February 11 -- Pajama Story Time 6 PM

VIII.B.4. February 24 -- Black History Month Open House 2 PM

VIII.C. Chamber of Commerce Sponsored Events

VIII.C.1. February 7 -- Chamber of Commerce Annual Banquet

IX. Town Attorney    (Isaac Parker)

X. Board of Commissioners Report    (Commissioners)

XI. Mayor Report    (Mayor Medlin)

XI.A. Board Retreat Agenda Discussion and 2018 Retreat Recap

XI.A.1. 2018 Retreat Staff Task List

XI.A.2. 2019 Draft Agenda

XI.A.3. Sub-Committee Volunteers (2 Commissioners Needed)

XII. Information Only

XIII. Adjourn the Meeting  (Mayor Medlin)