September 11, 2018 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Medlin)

II. Pledge of Allegiance (Mayor Medlin)

III. Approval of the Agenda

IV. Consent Agenda    (Mayor Medlin)

IV.A. Proclamation 129-2018 Constitution Week

IV.B. Proclamation 130-2018 Halloween Observance

IV.C. Proclamation 131-2018 Public Power Week

IV.D. Proclamation 132-2018 Fire Prevention Week

IV.E. Consider August 14, 2018 BOC Minutes

IV.F. JL George Account Update

IV.G. Consider Electricities Conference Expenses

V. Public Comment    (Mayor Medlin)

V.A. Individuals wishing to address the Board are asked to provide their name and address for the record -- Time Limit 3 Minutes

V.B. Recognition of PARTF Grant Contributors

V.B.1. Jennifer Beedle - Munley, NCSU; John Bonner, Parks and Rec Advisory Board; Skip Green, Grant Writer; Matt Smith, Parks and Rec Director

VI. Department Reports

VI.A. Written Reports

VI.B. Large Project Status Updates (Matt Zapp)

VI.B.1. $80,000 NC Emergency repair grant (backflow check valve project)

VI.B.1.a. Project scope and bid documents are in progress with area contractors

VI.B.1.b. The project was awarded to ELJ, Inc. at the BOC meeting on Nov 14, 2017.

VI.B.1.c. Construction to occur June - August of 2018

VI.B.1.d. Project is at 95% completion

VI.B.2. $150,000 AIA sanitary sewer system assessment grant

VI.B.2.a. Council action was taken on 10/26/17 approving The Wooten Company to administer the grant. 

VI.B.2.b. A local match of $22,500 was included in the FY 17/18 Water & Sewer budget

VI.B.2.c. Total project cost is $172,500

VI.B.2.d. Work has begun; expected deliverable should be in hand July-Aug 2018.

VI.B.2.e. Project is at 90% completion

VI.B.3. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs

VI.B.3.a. Work can begin upon the completion of the AIA study (summer 2018).

VI.B.3.b. Immediate and emergency repairs are underway throughout the town. 

VI.B.4. $960,000 FEMA funding for the WWTP repairs

VI.B.4.a. Construction work is being bid and will begin with Council approval(s). 

VI.B.4.b. The WWTP concrete apron replacement of $37,000 is complete.

VI.B.4.c. The WWTP asphalt roadway replacement is complete.

VI.B.4.d. On 7/31/18 FEMA and NC Emergency Services release Benson to continue work at the plant up to $960,000

VI.B.5. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew

VI.B.5.a. Application approved 10/5/17

VI.B.5.b. Hood lot, NAPA, Bostic Property, etc. 

VI.B.5.c. Easements are being secured

VI.B.5.d. MRA was approved on 11/30/17 to design repairs at the Hood lot; design is underway.

VI.B.6. Golden Leaf Grant application of $500,000 to replace the Public Works department building

VI.B.6.a. Application approved 10/5/17

VI.B.6.b. The roof replacement is nearly complete.

VI.B.6.c. Benson should select a General Contractor and commence additional work in Q3/4 of 2018.

VII. Public Hearing (Mayor Medlin)

VII.A. SUP-2018-02: Request for a special use permit for development of solar energy facility on Benson-Hardee Road within the extraterritorial jurisdiction of the Town of Benson. Owner: Jennifer D. Johnson Applicant: ESA Renewables (Bob Clark, N-Focus, Interim Planning Director)

VIII. New Business    (Mayor Medlin)

VIII.A. Consider Request to Rename North and South McKinley Street in Memory of Dr. James Daniel Royster (Mayor Medlin)

VIII.A.1. Request received from Cathy Royster Chrismon on July 10, 2018. Letter sent to property owners on August 28, 2018.

VIII.B. Road Closure Requests (Matt Zapp )

VIII.B.1. SW and SE Railroad Streets- October 31st from 4:30 PM until 9:00 PM

VIII.B.1.a. Request made by Town staff as it relates to Trunk or Treat 2018

VIII.B.1.a.1. Trunk or Treat to occur from 6:00 PM until 8:00 PM.

VIII.B.1.b. SW and SE Railroad Streets, between Parrish and Main Streets 

VIII.B.2. East Parrish Drive (Lee to Elm Streets)- Saturday November 3rd 11:00 AM until 12:15 PM

VIII.B.2.a. Request made by Town staff as it relates to line-up of the Veterans' Day Parade

VIII.B.2.b. East Parrish Drive, between Lee and Elm Streets. 

VIII.C. Main Street Utilities Overview (Matt Zapp)

VIII.D. Consider Appointment of Kim Pickett as Alternate Delegate to the Electricities of NC Board of Directors. (Matt Zapp)

VIII.E. Consider July Financials (Kim Pickett)

VIII.F. Consider Budget Amendment #2 (Kim Pickett)

VIII.F.1. Insurance proceeds from the damage to Parks & Recreation building July 2018

VIII.G. Consider Budget Amendment #3 (Kim Pickett)

VIII.G.1. Work previously approved at the August 13 board meeting, this is to allocate the funding from surplus revenue from FY 2017-2018

VIII.H. Authorize the purchase of wireless speaker system for the Singing Grove and Benton Square (Matt Zapp)

VIII.H.1. All funding through the Johnston County Visitors Bureau. Local tax dollars will not be utilized.

VIII.I. Consider approval of purchase orders over $10,000

VIII.I.1. Gregory Poole- $40,663.21- Replace of generator at Chicopee Pump Station, this would be purchased under the USDA Pump Station Project (Paul Allen)

VIII.I.2. Aqua-Aerobic Systems-3 Aeraters and voltage adapters, this would be purchased under the USDA Pump Station Project (Paul Allen)

VIII.J. Consider approval of WWTP Rotor Repair Bids (Paul Allen)

VIII.J.1. Bids were sent out on Thursday, August 30, 2018 and are due back Monday, September 10, 2018.  Packet information will be passed out at board meeting

VIII.J.2. Funding is coming from FEMA

VIII.K. Consider approval of WWTP Clarifier Repair Bids (Paul Allen)

VIII.K.1. Bids were sent out on Thursday, August 30, 2018 and are due back Monday, September 10, 2018.  Packet information will be passed out at board meeting

VIII.K.2. Funding is coming from FEMA

VIII.L. Consider approval of WWTP Rotor Valve Repair Bids (Paul Allen)

VIII.L.1. Bids were sent out on Thursday, August 30, 2018 and are due back Monday, September 10, 2018.  Packet information will be passed out at board meeting

VIII.L.2. Funding is coming from FEMA

IX. Town Manager Report    (Matt Zapp)

IX.A. NCDOT I-95 Meeting

IX.A.1. Thursday, October 11 -- Crossroads Church 301 S. Walton Ave.

IX.A.1.a. Meet with Board and Staff -- 4 PM

IX.A.1.b. Public Drop-In -- 5 PM - 7 PM

IX.B. Town related events and meeting reminders: 

IX.B.1. September 29 -- Public Power Recruitment Event 10 AM - 6 PM (GALOT)

IX.B.2. October 1 - 6 -- Public Power Week

IX.B.3. October 7 - 13 -- Fire Prevention Week

IX.B.4. October 9 -- BOC Regular Meeting 7 PM

IX.B.5. October 12 -- Parks and Rec/Optimist Club Reverse Raffle (American Legion)

IX.B.6. October 19 -- Movie Night at the Grove & Black and Orange Egg Hunt

IX.B.7. October 27 -- Healthy Harvest 9 AM

IX.B.8. October 31 -- Halloween Trick or Treat 6 PM - 8 PM

IX.B.9. October 31 -- Halloween Trunk or Treat on Railroad Street 6 PM - 8 PM

IX.C. Chamber of Commerce Sponsored Events

IX.C.1. September 20 - 23 -- Mule Days

IX.C.2. October 5 -- Downtown Sip and Shop

IX.C.3. October 11 -- Sundown in Downtown (Coastline)

X. Town Attorney    (Isaac Parker)

XI. Board of Commissioners Report    (Commissioners)

XII. Mayor Report    (Mayor Medlin)

XIII. Adjourn the Meeting  (Mayor Medlin)