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September 11, 2018 at 7:00 PM - Regular Meeting

Agenda
I. Call Meeting to Order    (Mayor Medlin)
II. Pledge of Allegiance (Mayor Medlin)
III. Approval of the Agenda
IV. Consent Agenda    (Mayor Medlin)
IV.A. Proclamation 129-2018 Constitution Week
Attachments: (1)
IV.B. Proclamation 130-2018 Halloween Observance
Attachments: (1)
IV.C. Proclamation 131-2018 Public Power Week
Attachments: (1)
IV.D. Proclamation 132-2018 Fire Prevention Week
Attachments: (1)
IV.E. Consider August 14, 2018 BOC Minutes
Attachments: (1)
IV.F. JL George Account Update
Attachments: (1)
IV.G. Consider Electricities Conference Expenses
Attachments: (2)
V. Public Comment    (Mayor Medlin)
V.A. Individuals wishing to address the Board are asked to provide their name and address for the record -- Time Limit 3 Minutes
V.B. Recognition of PARTF Grant Contributors
Attachments: (2)
V.B.1. Jennifer Beedle - Munley, NCSU; John Bonner, Parks and Rec Advisory Board; Skip Green, Grant Writer; Matt Smith, Parks and Rec Director
VI. Department Reports
VI.A. Written Reports
Attachments: (4)
VI.B. Large Project Status Updates (Matt Zapp)
VI.B.1. $80,000 NC Emergency repair grant (backflow check valve project)
VI.B.1.a. Project scope and bid documents are in progress with area contractors
VI.B.1.b. The project was awarded to ELJ, Inc. at the BOC meeting on Nov 14, 2017.
VI.B.1.c. Construction to occur June - August of 2018
VI.B.1.d. Project is at 95% completion
VI.B.2. $150,000 AIA sanitary sewer system assessment grant
VI.B.2.a. Council action was taken on 10/26/17 approving The Wooten Company to administer the grant. 
VI.B.2.b. A local match of $22,500 was included in the FY 17/18 Water & Sewer budget
VI.B.2.c. Total project cost is $172,500
VI.B.2.d. Work has begun; expected deliverable should be in hand July-Aug 2018.
VI.B.2.e. Project is at 90% completion
VI.B.3. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs
VI.B.3.a. Work can begin upon the completion of the AIA study (summer 2018).
VI.B.3.b. Immediate and emergency repairs are underway throughout the town. 
VI.B.4. $960,000 FEMA funding for the WWTP repairs
VI.B.4.a. Construction work is being bid and will begin with Council approval(s). 
VI.B.4.b. The WWTP concrete apron replacement of $37,000 is complete.
VI.B.4.c. The WWTP asphalt roadway replacement is complete.
VI.B.4.d. On 7/31/18 FEMA and NC Emergency Services release Benson to continue work at the plant up to $960,000
VI.B.5. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew
VI.B.5.a. Application approved 10/5/17
VI.B.5.b. Hood lot, NAPA, Bostic Property, etc. 
VI.B.5.c. Easements are being secured
VI.B.5.d. MRA was approved on 11/30/17 to design repairs at the Hood lot; design is underway.
VI.B.6. Golden Leaf Grant application of $500,000 to replace the Public Works department building
VI.B.6.a. Application approved 10/5/17
VI.B.6.b. The roof replacement is nearly complete.
VI.B.6.c. Benson should select a General Contractor and commence additional work in Q3/4 of 2018.
VII. Public Hearing (Mayor Medlin)
VII.A. SUP-2018-02: Request for a special use permit for development of solar energy facility on Benson-Hardee Road within the extraterritorial jurisdiction of the Town of Benson. Owner: Jennifer D. Johnson Applicant: ESA Renewables (Bob Clark, N-Focus, Interim Planning Director)
Attachments: (2)
VIII. New Business    (Mayor Medlin)
VIII.A. Consider Request to Rename North and South McKinley Street in Memory of Dr. James Daniel Royster (Mayor Medlin)
VIII.A.1. Request received from Cathy Royster Chrismon on July 10, 2018. Letter sent to property owners on August 28, 2018.
Attachments: (3)
VIII.B. Road Closure Requests (Matt Zapp )
VIII.B.1. SW and SE Railroad Streets- October 31st from 4:30 PM until 9:00 PM
VIII.B.1.a. Request made by Town staff as it relates to Trunk or Treat 2018
VIII.B.1.a.1. Trunk or Treat to occur from 6:00 PM until 8:00 PM.
VIII.B.1.b. SW and SE Railroad Streets, between Parrish and Main Streets 
VIII.B.2. East Parrish Drive (Lee to Elm Streets)- Saturday November 3rd 11:00 AM until 12:15 PM
VIII.B.2.a. Request made by Town staff as it relates to line-up of the Veterans' Day Parade
VIII.B.2.b. East Parrish Drive, between Lee and Elm Streets. 
VIII.C. Main Street Utilities Overview (Matt Zapp)
VIII.D. Consider Appointment of Kim Pickett as Alternate Delegate to the Electricities of NC Board of Directors. (Matt Zapp)
VIII.E. Consider July Financials (Kim Pickett)
Attachments: (3)
VIII.F. Consider Budget Amendment #2 (Kim Pickett)
Attachments: (1)
VIII.F.1. Insurance proceeds from the damage to Parks & Recreation building July 2018
VIII.G. Consider Budget Amendment #3 (Kim Pickett)
Attachments: (1)
VIII.G.1. Work previously approved at the August 13 board meeting, this is to allocate the funding from surplus revenue from FY 2017-2018
VIII.H. Authorize the purchase of wireless speaker system for the Singing Grove and Benton Square (Matt Zapp)
VIII.H.1. All funding through the Johnston County Visitors Bureau. Local tax dollars will not be utilized.
Attachments: (1)
VIII.I. Consider approval of purchase orders over $10,000
VIII.I.1. Gregory Poole- $40,663.21- Replace of generator at Chicopee Pump Station, this would be purchased under the USDA Pump Station Project (Paul Allen)
Attachments: (1)
VIII.I.2. Aqua-Aerobic Systems-3 Aeraters and voltage adapters, this would be purchased under the USDA Pump Station Project (Paul Allen)
Attachments: (1)
VIII.J. Consider approval of WWTP Rotor Repair Bids (Paul Allen)
Attachments: (1)
VIII.J.1. Bids were sent out on Thursday, August 30, 2018 and are due back Monday, September 10, 2018.  Packet information will be passed out at board meeting
VIII.J.2. Funding is coming from FEMA
VIII.K. Consider approval of WWTP Clarifier Repair Bids (Paul Allen)
Attachments: (1)
VIII.K.1. Bids were sent out on Thursday, August 30, 2018 and are due back Monday, September 10, 2018.  Packet information will be passed out at board meeting
VIII.K.2. Funding is coming from FEMA
VIII.L. Consider approval of WWTP Rotor Valve Repair Bids (Paul Allen)
Attachments: (1)
VIII.L.1. Bids were sent out on Thursday, August 30, 2018 and are due back Monday, September 10, 2018.  Packet information will be passed out at board meeting
VIII.L.2. Funding is coming from FEMA
IX. Town Manager Report    (Matt Zapp)
IX.A. NCDOT I-95 Meeting
IX.A.1. Thursday, October 11 -- Crossroads Church 301 S. Walton Ave.
IX.A.1.a. Meet with Board and Staff -- 4 PM
IX.A.1.b. Public Drop-In -- 5 PM - 7 PM
IX.B. Town related events and meeting reminders: 
IX.B.1. September 29 -- Public Power Recruitment Event 10 AM - 6 PM (GALOT)
IX.B.2. October 1 - 6 -- Public Power Week
IX.B.3. October 7 - 13 -- Fire Prevention Week
IX.B.4. October 9 -- BOC Regular Meeting 7 PM
IX.B.5. October 12 -- Parks and Rec/Optimist Club Reverse Raffle (American Legion)
IX.B.6. October 19 -- Movie Night at the Grove & Black and Orange Egg Hunt
IX.B.7. October 27 -- Healthy Harvest 9 AM
IX.B.8. October 31 -- Halloween Trick or Treat 6 PM - 8 PM
IX.B.9. October 31 -- Halloween Trunk or Treat on Railroad Street 6 PM - 8 PM
IX.C. Chamber of Commerce Sponsored Events
IX.C.1. September 20 - 23 -- Mule Days
IX.C.2. October 5 -- Downtown Sip and Shop
IX.C.3. October 11 -- Sundown in Downtown (Coastline)
X. Town Attorney    (Isaac Parker)
XI. Board of Commissioners Report    (Commissioners)
XII. Mayor Report    (Mayor Medlin)
XIII. Adjourn the Meeting  (Mayor Medlin)

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