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June 12, 2018 at 7:00 PM - Regular Meeting

Agenda
I. Call Meeting to Order    (Mayor Medlin)
II. Pledge of Allegiance (Mayor Medlin)
III. Approval of the Agenda
IV. Consent Agenda    (Mayor Medlin)
IV.A. Consider May 8, 2018 BOC Minutes
Attachments: (1)
IV.B. Consider Adoption of Triangle J Council of Governments Charter Amendments
Attachments: (1)
IV.C. Consider Approval of 2018-2020 Fire Department Officers Election
Attachments: (1)
IV.D. Consider approval of Benson Fire Department Constitution Updates
Attachments: (1)
V. Public Comment    (Mayor Medlin)
V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 
V.B. Proclamation 127-2018 Honoring Candace Parker
Attachments: (1)
V.C. PROPOSAL-  Consider 90-Day Agreement with Metallum for E-Recycling Services (Matt Zapp)
V.C.1. Jack Xie and Ivan Zhao of Metallum Management are guests tonight. 
Attachments: (1)
VI. Department Reports
VI.A. Written Reports
Attachments: (6)
VI.B. Introduction of new employees (Matt Zapp)
VI.B.1. Fire Department -- E.G. Burr (Fire Inspector)
VI.B.2. Electric Department -- Marc Denning and Edward Faircloth (Class 3 Linemen)
VI.B.3. Media Department -- Christian Ortiz (Intern)
VI.C. Planning Department Activity Update (Braston Newton)
Attachments: (1)
VI.D. Large Project Status Updates (Matt Zapp)
VI.D.1. $80,000 NC Emergency repair grant (backflow check valve project)
VI.D.1.a. Project scope and bid documents are in progress with area contractors
VI.D.1.b. The project was awarded to ELJ, Inc. at the BOC meeting on Nov 14, 2017.
VI.D.1.c. Construction to occur June - August of 2018
VI.D.2. $3.1 million USDA Pump Station and sanitary sewer line upgrades
VI.D.2.a. Construction is complete. 
VI.D.2.b. Eastwood subdivision has been paved. 
VI.D.3. $150,000 AIA sanitary sewer system assessment grant
VI.D.3.a. Council action was taken on 10/26/17 approving The Wooten Company to administer the grant. 
VI.D.3.b. A local match of $22,500 is included in the current FY 17/18 Water & Sewer budget
VI.D.3.c. Total project cost is $172,500
VI.D.3.d. Work has begun; expected deliverable should be in hand July-Aug 2018.
VI.D.4. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs
VI.D.4.a. Work can begin upon the completion of the AIA study (summer 2018).
VI.D.5. $750,000 FEMA funding for the WWTP repairs
VI.D.5.a. Construction work is being bid and will begin with Council approval(s). 
VI.D.5.b. The WWTP concrete apron replacement of $37,000 is complete.
VI.D.5.c. The WWTP asphalt roadway replacement is complete.
VI.D.6. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew
VI.D.6.a. Application approved 10/5/17; awaiting formal announcement of funding. 
VI.D.6.b. Hood lot, NAPA, Bostic Property, etc. 
VI.D.6.c. Easements are being secured
VI.D.6.d. MRA was approved on 11/30/17 to design repairs at the Hood lot; design is underway.
VI.D.7. Golden Leaf Grant application of $500,000 to replace the Public Works department building
VI.D.7.a. Application approved 10/5/17; working on contract details and funding now.
VI.D.7.b. The roof replacement is nearly complete.
VI.D.7.c. Benson should select a General Contractor and commence additional work in Q3/4 of 2018.
VII. Public Hearings
VII.A. SUP 2018-02 for the placement of a manufactured home on property located on W. Hale St. Applicant: Madison and Ashton Clifton.
Attachments: (1)
VII.B. Receive Public Input on the 2018-2019 Fiscal Year Budget and Fee Schedule
VIII. Old Business     (Mayor Medlin)
VIII.A. Consider approval of the FY 2018-2019 budget (Matt Zapp)
Attachments: (1)
VIII.A.1. Official Budget Letter from the Town Manager
Attachments: (1)
VIII.B. Consider approval of FY 2018-2019 Fee Schedule (Kim Pickett)
VIII.B.1. Comprehensive Fee Schedule (effective July 1, 2018)
Attachments: (1)
VIII.C. Consider Ex-Officio appointments to advisory boards (Mayor Medlin)
VIII.C.1. Library Board of Trustees
Attachments: (1)
VIII.C.2. Museum Board of Directors
Attachments: (1)
VIII.C.3. Parks and Recreation Advisory Board
Attachments: (1)
VIII.C.4. Police Advisory Commission
Attachments: (1)
IX. New Business    (Mayor Medlin)
IX.A. Consider Donation of Engine 3 (1990 Ford C-8000 Pumper Truck) to Garland Volunteer Fire and Rescue Department (Chief Johnson)
Attachments: (1)
IX.B. Consider Addendum to Benson PD Standard Operating Procedure Naloxone Training and Use Procedures (Matt Zapp)
Attachments: (1)
IX.C. Consider contract with Lexipol for training subscription services (Matt Zapp)
Attachments: (1)
IX.D. Consider Benson AMI Hosting Agreement (Kim Pickett)
Attachments: (1)
IX.E. Consider 12 Month Contract with Motionloft for Vehicle Counter and Camera at the Intersection of Main and Wall Streets at a cost of $4,900. (Matt Zapp)
Attachments: (1)
IX.F. Consider 12 Month Contract with Motionloft for Vehicle, People, and Dog Counter at the Benson Dog Park at a Cost of $3,400 (Matt Zapp)
Attachments: (1)
IX.G. Consider April 2018 Financials (Kim Pickett)
Attachments: (3)
IX.H. Consider Budget Amendment #11 (Kim Pickett)
Attachments: (1)
IX.H.1. This is the final clean up amendment before the close of the FY
IX.I. Closing of the USDA Pump Station Loan Documents (Isaac Parker)
Attachments: (2)
IX.J. Consider approval of Customer Service Policy (Kim Pickett)
Attachments: (1)
X. Town Manager Report    (Matt Zapp)
X.A. Town related events and meeting reminders: 
X.A.1. June 11 - July 27 -- Library Summer Reading Program
X.A.2. June 15-16 -- 301 Endless Yard Sale
X.A.3. June 15 -- Friday Night Hoops 8 PM
X.A.4. June 22 - 24 -- State Annual Singing Convention
X.A.5. June 29 -- Friday Night Hoops 8 PM
X.A.6. July 4 -- All Non-Emergency Town Facilities Closed
X.A.7. July 4 -- 4th of July Celebration
X.A.8. July 10 -- BOC Regular Meeting 7 PM
X.A.9. July 13 -- Friday Night Hoops 8 PM
X.A.10. July 20 -- Movie Night at the Grove
X.A.11. July 27 -- Friday Night Hoops 8 PM
X.B. Chamber of Commerce Sponsored Events
X.B.1. June 14 -- Sundown in Downtown (Band of Oz)
XI. Town Attorney    (Isaac Parker)
XII. Board of Commissioners Report    (Commissioners)
XIII. Mayor Report    (Mayor Medlin)
XIV. Information Only
XV. Adjourn the Meeting  (Mayor Medlin)

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