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May 8, 2018 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Medlin)
II. Pledge of Allegiance (Mayor Medlin)
III. Approval of the Agenda
IV. Consent Agenda    (Mayor Medlin)
IV.A. Consider April 26, 2018 BOC Minutes
Attachments: (1)
V. Public Comment    (Mayor Medlin)
V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 
V.B. Presentation from Harbor of Johnston County (Kay Johnson)
VI. Department Reports
VI.A. Written Reports
Attachments: (5)
VI.B. Large Project Status Updates (Matt Zapp)
VI.B.1. $80,000 NC Emergency repair grant (backflow check valve project)
VI.B.1.a. Project scope and bid documents are in progress with area contractors
VI.B.1.b. The project was awarded to ELJ, Inc. at the BOC meeting on Nov 14, 2017.
VI.B.1.c. Construction will begin during Q1 of 2018
VI.B.2. $3.1 million USDA Pump Station and sanitary sewer line upgrades
VI.B.2.a. Construction officially began on Sept 20, 2017 with a total construction period of 240-days
VI.B.2.b. The Hampton Inn pump station has been certified and is now in service
VI.B.3. $150,000 AIA sanitary sewer system assessment grant
VI.B.3.a. Council action was taken on 10/26/17 approving The Wooten Company to administer the grant. 
VI.B.3.b. A local match of $22,500 is included in the current FY 17/18 Water & Sewer budget
VI.B.3.c. Total project cost is $172,500
VI.B.3.d. Work has begun; expected deliverable should be in hand July-Aug 2018.
VI.B.4. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs
VI.B.4.a. Work can begin upon the completion of the AIA study (summer 2018).
VI.B.5. $750,000 FEMA funding for the WWTP repairs
VI.B.5.a. Construction work is being bid and will begin with Council approval(s). 
VI.B.5.b. The WWTP concrete apron replacement of $37,000 is complete.
VI.B.5.c. The WWTP asphalt roadway replacement is complete.
VI.B.6. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew
VI.B.6.a. Application approved 10/5/17; awaiting formal announcement of funding. 
VI.B.6.b. Hood lot, NAPA, Bostic Property, etc. 
VI.B.6.c. Easements are being secured
VI.B.6.d. MRA was approved on 11/30/17 to design repairs at the Hood lot; design is underway.
VI.B.7. Golden Leaf Grant application of $500,000 to replace the Public Works department building
VI.B.7.a. Application approved 10/5/17; working on contract details and funding now.
VII. Public Hearing
VII.A. Consider a special use permit request by Patricia Williford for placement of a manufactured home at 10649 US Hwy 301 South
Attachments: (1)
VIII. Old Business     (Mayor Medlin)
VIII.A. Consider request to modify Planning Board Ordinance (33.002 Membership; Terms) from 7 members to 9 members (Mayor Medlin)
Attachments: (1)
VIII.A.1. Membership number last modified in June 2012
VIII.A.2. 5 residents; 4 ETJ
VIII.B. Consider Advisory Board appointments for terms ending December 2019 (Mayor Medlin)
Attachments: (1)
VIII.B.1. Board of Adjustments
Attachments: (2)
VIII.B.1.a. Consider appointment of Randy Stephenson for resident position
VIII.B.2. Historic Preservation Commission
Attachments: (2)
VIII.B.2.a. Consider appointment of Marshall Gibson for resident position
VIII.B.2.b. Consider appointment of William Massengill for resident position
VIII.B.3. Library Board of Trustees
Attachments: (2)
VIII.B.3.a. Consider appointment of Barbara Crowley
VIII.B.4. Museum Board of Directors
Attachments: (3)
VIII.B.4.a. Consider appointment of Matthew Moore
VIII.B.4.b. Consider reappointment of Mary Pickens
VIII.B.5. Parks and Recreation Advisory Board
Attachments: (1)
VIII.B.5.a. Consider appointment of Al'Darris Elliott for resident position
VIII.B.6. Planning Board
Attachments: (11)
VIII.B.6.a. Consider appointment of Charles Harper for ETJ position
VIII.B.6.b. Consider appointment of Raymond Adams for resident position
VIII.B.6.c. Consider appointment of Danny Holland for resident position
VIII.B.6.d. Consider appointment of Decauris Ingram for resident position
VIII.B.7. Police Advisory Commission
Attachments: (7)
VIII.B.7.a. Consider appointment of Dixie Nunnery as Benson Housing Authority representative
VIII.B.7.b. Consider appointment of Tracey Helms for at-large position
VIII.B.7.c. Consider appointment of Cynthia Joos-Dart for at-large position
VIII.B.7.d. Consider appointment of Cynthia Peacock for at-large position
VIII.C. Consider the approval of MOU with Johnston County to provide additional sewer capacity (Matt Zapp)
Attachments: (1)
VIII.C.1. Provide an additional 250,000 gallons of sewer treatment to JoCo
VIII.C.2. Lease up to 10,000 pounds of Nitrogen allocation to JoCo (as needed annually)
VIII.C.3. Contract period of 60-months with annual off-ramps
IX. New Business    (Mayor Medlin)
IX.A. Consider FY 2018-2019 Fee Schedule (Terry Hobgood)
Attachments: (1)
IX.A.1. No action requested at the May 8th meeting. Seeking approval on June 12th.
IX.B. Consider approval of E-SAP-W-18-0017 Sewer Check Valve Capital Project Ordinance (Terry Hobgood)
Attachments: (1)
X. Town Manager Report    (Matt Zapp)
X.A. Town related events and meeting reminders: 
X.A.1. May 13 - May 19 -- National Police Week
X.A.2. May 18 -- Movie Night at the Grove
X.A.3. May 28 -- All Non-Emergency Town Facilities Closed for Memorial Day
X.A.4. June 8 -- Movie Night at the Grove
X.A.5. June 11 - July 27 -- Library Summer Reading Program
X.A.6. June 12 -- BOC Regular Meeting 7 PM
X.A.7. June 15-16 -- 301 Endless Yard Sale
X.A.8. June 15 -- Friday Night Hoops 8 PM
X.A.9. June 22 - 24 -- State Annual Singing Convention
X.A.10. June 29 -- Friday Night Hoops 8 PM
X.B. Upcoming Chamber of Commerce Sponsored Events
X.B.1. June 14 -- Sundown in Downtown (Band of Oz)
XI. Town Attorney    (Isaac Parker)
XII. Board of Commissioners Report    (Commissioners)
XIII. Mayor Report    (Mayor Medlin)
XIV. Information Only
XV. Adjourn the Meeting  (Mayor Medlin)

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