December 11, 2018 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Medlin)

II. Pledge of Allegiance (Mayor Medlin)

III. Approval of the Agenda

IV. Consent Agenda    (Mayor Medlin)

IV.A. Approval of BOC Expenditures

IV.B. Approval of November 13, 2018 BOC Meeting Minutes

V. Public Comment    (Mayor Medlin)

V.A. Introduction of new team members

V.A.1. Garrett Johnson, Electric Department Groundsman (Glenn Core)

V.A.2. Stephen Walker, Administrative Intern (Kim Pickett)

V.B. Town of Benson Line Clearing Presentation (Tim Robbins and Glenn Core)

V.C. Individuals wishing to address the Board are asked to provide their name and address for the record. 

VI. Department Reports

VII. Old Business     (Mayor Medlin)

VIII. New Business    (Mayor Medlin)

VIII.A. Kick-Off Presentation for Comprehensive Transportation Plan (Jay McInnis, Ramey, Kemp & Associates) 

VIII.A.1. Public meeting handout example

VIII.A.2. Public Meeting CTP survey document

VIII.B. Consider The Wooten Company to conduct utility replacement design and consultation services forMain Street Benson (Matt Zapp)

VIII.B.1. Supporting documentation to be made available on 12/11/18 by staff

VIII.C. Consider Town Board of Commissioners Regular Meeting Schedule for 2019 (Mayor Medlin)

VIII.D. Consider Advisory Board Appointments (Mayor Medlin)

VIII.D.1. Planning Board

VIII.D.1.a. Tracy Johnson - Resident

VIII.D.1.b. Tawanda Shepard - Resident

VIII.D.1.c. Sherry Lockamy - ETJ

VIII.D.1.d. Josh Hefner - ETJ

VIII.D.2. Police Advisory Commission

VIII.D.2.a. John Bonner - District II

VIII.D.3. Library Board

VIII.D.3.a. Meredith Blalock

VIII.D.3.b. Marchelle Harris

VIII.D.3.c. LInda Peacock

VIII.D.4. Museum Board

VIII.D.4.a. Myron Massengill

VIII.D.4.b. W.C. Lee

VIII.D.4.c. Bob Johnson

VIII.D.4.d. Amy Adams

VIII.D.4.e. Linda Peacock

VIII.D.5. Parks and Recreation Board

VIII.D.5.a. John Bonner - Resident

VIII.D.5.b. Brandon Edwards - Resident

VIII.D.5.c. Elgin Alford - Resident

VIII.D.5.d. Sterling Holmes - Resident

VIII.D.6. Historic Preservation Commission

VIII.D.6.a. Brian Whitman - Resident

VIII.E. Consider a 12-month contract with Johnston County to fund a School Resource Officer for Benson Elementary and Benson Middle Schools. (Ike Parker)

VIII.E.1. 12-month contact document

VIII.E.2. SRO Guidelines

VIII.F. Consider Facade Improvement Grant for improvements to property located at 101 W. Main St. Applicant: Allen Faircloth, Cornerstone Cafe and Coffee (Tyler Douglas)

VIII.F.1. Total reimbursement request of $1,500

VIII.G. Consider Facade Improvement Grant for improvements to property located at 108-110 W.. Main St. Applicant: Mike Dart, Four Oaks-Benson News & Review (Tyler Douglas)

VIII.G.1. Total reimbursement request of $1,500

VIII.H. Consider request to modify the traffic flow on the 100 block of S.W. Railroad St from northbound to southbound. (Matt Zapp)

VIII.I. Consider a contract extension with N-Focus to supply technical support to the Planning Department. (Matt Zapp) 

VIII.I.1. 12-hours per week through June 30, 2019.

VIII.J. Consider approval of Emergency Water Shortage Response Plan Resolution (Tim Robbins)

VIII.J.1. Supporting documentation to be made available on 12/11/18 by staff

VIII.K. Consider approval of Lee Street Complex Bid (Kim Pickett & Matt Smith)

VIII.K.1. The gym floor was damaged due to Hurricane Florence, insurance monies have been received for the replacement of the roof and the flooring

VIII.K.2. First set of bids were sent on Friday, November 9, 2018 and were due back Tuesday, November 27, 2018 @ 2:00pm

VIII.K.2.a. There were only 1 responsive bidder-must go out for re-bid

VIII.K.3. Second set of bids were sent on Friday, November 30, 2018 and were due back Friday, December 7, 2018 @ 12pm

VIII.K.3.a. There were 2 responsive bidders and Staff is bringing forth a recommendation to approve Royalwood Associates, Inc to perform the work

VIII.L. Consider approval of the October 2018 Financials (Kim Pickett)

VIII.M. Consider Approval of Purchase Orders over $10,000 (Matt Zapp)

VIII.M.1. Electric Department: 2019 Ford F150 Crew Cab 4x4 at a cost of $29,581.23. 

VIII.M.2. Emergency bypass pump for the WWTP at a cost not to exceed $45,000 

IX. Town Manager Report    (Matt Zapp)

IX.A. Mule Days 2018 Report

IX.A.1. 2018 Report

IX.A.2. 2017 Report

IX.B. Town related events and meeting reminders: 

IX.B.1. December 13 -- Town Christmas Party 6 PM

IX.B.2. December 24 - 26 -- All Non-Emergency Town Facilities Closed for Christmas

IX.B.3. January 1 -- All Non-Emergency Town Facilities Closed for New Year's Day

IX.B.4. January 8 -- BOC Regular Meeting 7 PM

IX.B.5. January 21 -- All Non-Emergency Town Facilities Closed for MLK Holiday

X. Town Attorney    (Isaac Parker)

XI. Board of Commissioners Report    (Commissioners)

XII. Mayor Report    (Mayor Medlin)

XIII. Information Only

XIV. Adjourn the Meeting  (Mayor Medlin)