December 12, 2017 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Massengill)

II. Pledge of Allegiance

III. Approval of the Agenda

IV. Consent Agenda    (Mayor Massengill)

IV.A. Consider November 30, 2017 BOC Minutes

IV.B. Approval of BOC related expenses

V. Public Comment    (Mayor Massengill)

V.A. Visitors are asked to state their name and address for the record. 

VI. Department Reports

VI.A. Written Reports

VI.B. Large Project Status Updates (Matt Zapp)

VI.B.1. $20,000 NC Downtown Revitalization grant

VI.B.1.a. Project scope and details were delivered to the state on September 15, 2017

VI.B.1.b. The grant was awarded to the Town of Benson on September 25, 2017

VI.B.1.c. The project was awarded to Sky Runner at the BOC meeting on Nov 14, 2017.

VI.B.1.d. Construction to begin as early as December 18, 2017

VI.B.2. $80,000 NC Emergency repair grant (backflow check valve project)

VI.B.2.a. Project scope and bid documents are in progress with area contractors

VI.B.2.b. The project was awarded to ELJ, Inc. at the BOC meeting on Nov 14, 2017.

VI.B.2.c. Construction will begin during Q1 of 2018

VI.B.3. $3.1 million USDA Pump Station and sanitary sewer line upgrades

VI.B.3.a. Construction officially began on Sept 20, 2017 with a total construction period of 240-days

VI.B.3.b. The Hampton Inn pump station milestone is 120-days from Sept 20, 2017

VI.B.4. $150,000 AIA sanitary sewer system assessment grant

VI.B.4.a. Council action was taken on 10/26/17 approving The Wooten Company to administer the grant. 

VI.B.4.b. A local match of $22,500 is included in the current FY 17/18 Water & Sewer budget

VI.B.4.c. Total project cost is $172,500

VI.B.4.d. Work has begun; expected deliverable should be in hand July-Aug 2018.

VI.B.5. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs

VI.B.5.a. Work can begin upon the completion of the AIA study (summer 2018).

VI.B.6. $750,000 FEMA funding for the WWTP repairs

VI.B.6.a. Construction work is being bid and will begin with Council approval(s). 

VI.B.6.b. The WWTP concrete apron replacement of $37,000 is complete.

VI.B.6.c. The WWTP asphalt roadway replacement is complete.

VI.B.7. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew

VI.B.7.a. Application approved 10/5/17; awaiting formal announcement of funding. 

VI.B.7.b. Hood lot, NAPA, Bostic Property, etc. 

VI.B.7.c. Easements are being secured

VI.B.7.d. MRA was approved on 11/30/17 to design repairs at the Hood lot; design is underway.

VI.B.8. Golden Leaf Grant application of $500,000 to replace the Public Works department building

VI.B.8.a. Application approved 10/5/17; working on contract details and funding now.

VI.B.9. Golden Leaf Funding of $422,158 toward the Fire Truck Replacement purchase

VI.B.9.a. Application approved 10/5/17; working on contract details and funding now.

VI.B.10. Golden Leaf Grant-Partnership with Johnston County

VI.B.10.a. Letter of Intent to formally apply is currently pending.

VII. Public Hearing (Mayor Massengill)

VII.A. Rezoning request of 0.17 acres located at 300 E. Main Street from B-2 General-Business to B-1 Central-Business . Case RZ-2017-04. Applicant: LARC Real Estate. (Braston Newton)

VII.B. Special Use Permit request for 48 unit senior living apartment development in the 900 block of N. Johnson St. Case SUP-2017-04. Applicant: Solstice Partner, LLC. (Braston Newton)

VIII. Old Business     (Mayor Massengill)

VIII.A. Consider the approval of MOU with Johnston County to provide additional sewer capacity (Matt Zapp)

VIII.A.1. Provide an additional 250,000 gallons of sewer treatment to JoCo

VIII.A.2. Lease up to 10,000 pounds of Nitrogen allocation to JoCo (as needed annually)

VIII.A.3. Contract period of 60-months with annual off-ramps

VIII.B. Consider nominations of a delegate and alternate delegate to the Triangle J Council of Governments.

VIII.B.1. Formal action needed at the December 12, 2017 meeting.

IX. New Business    (Mayor Massengill)

IX.A. Consider rezoning request RZ-2017-04 to rezone property from B-2 General-Business to B-1 Central-Business.

IX.B. Consider special use request SUP-2017-04 for a 48 unit senior living apartment development.

X. Town Manager Report    (Matt Zapp)

X.A. Authorization to purchase necessary items in excess of $10,000 (Matt Zapp)

X.A.1. WWTP Purchase of installation for 5 Filter Backwash Valves that were damaged during Hurricane Matthew 

X.A.1.a. Cost will be $27,916.28 to be reimbursed by FEMA 

X.B. Town related events and meeting reminders: 

X.B.1. December 22-26, 2017 -- Town Facilities Closed for Christmas Holiday

X.B.2. January 1, 2018 -- Town Facilities Closed for New Year's Holiday

X.B.3. January 9, 2018 -- BOC Regular Meeting at 7:00 PM

XI. Town Attorney    (Isaac Parker)

XII. Board of Commissioners Report    (Commissioners)

XIII. Mayor Report    (Mayor Massengill)

XIV. Information Only

XV. Adjourn the Meeting  (Mayor Massengill)