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January 9, 2018 at 7:00 PM - Regular Meeting

Agenda
I. Call Meeting to Order    (Mayor Medlin)
II. Pledge of Allegiance (Mayor Medlin)
III. Approval of the Agenda
IV. Consent Agenda    (Mayor Medlin)
IV.A. Consider December 12, 2017 BOC Regular Meeting Minutes
Attachments: (1)
IV.B. Consider December 12, 2017 BOC Organizational Meeting Minutes
Attachments: (1)
IV.C. Consider December 27, 2017 BOC Minutes
Attachments: (1)
IV.D. Consider expenses for Board of Commissioners
Attachments: (4)
V. Public Comment    (Mayor Medlin)
V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 
VI. Department Reports
VI.A. Written Reports
Attachments: (8)
VI.B. Large Project Status Updates (Matt Zapp)
VI.B.1. $20,000 NC Downtown Revitalization grant
VI.B.1.a. Project scope and details were delivered to the state on September 15, 2017
VI.B.1.b. The grant was awarded to the Town of Benson on September 25, 2017
VI.B.1.c. The project was awarded to Sky Runner at the BOC meeting on Nov 14, 2017.
VI.B.1.d. Construction was completed December 21, 2017
VI.B.2. $80,000 NC Emergency repair grant (backflow check valve project)
VI.B.2.a. Project scope and bid documents are in progress with area contractors
VI.B.2.b. The project was awarded to ELJ, Inc. at the BOC meeting on Nov 14, 2017.
VI.B.2.c. Construction will begin during Q1 of 2018
VI.B.3. $3.1 million USDA Pump Station and sanitary sewer line upgrades
VI.B.3.a. Construction officially began on Sept 20, 2017 with a total construction period of 240-days
VI.B.3.b. The Hampton Inn pump station milestone is 120-days from Sept 20, 2017
VI.B.4. $150,000 AIA sanitary sewer system assessment grant
VI.B.4.a. Council action was taken on 10/26/17 approving The Wooten Company to administer the grant. 
VI.B.4.b. A local match of $22,500 is included in the current FY 17/18 Water & Sewer budget
VI.B.4.c. Total project cost is $172,500
VI.B.4.d. Work has begun; expected deliverable should be in hand July-Aug 2018.
VI.B.5. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs
VI.B.5.a. Work can begin upon the completion of the AIA study (summer 2018).
VI.B.6. $750,000 FEMA funding for the WWTP repairs
VI.B.6.a. Construction work is being bid and will begin with Council approval(s). 
VI.B.6.b. The WWTP concrete apron replacement of $37,000 is complete.
VI.B.6.c. The WWTP asphalt roadway replacement is complete.
VI.B.7. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew
VI.B.7.a. Application approved 10/5/17; awaiting formal announcement of funding. 
VI.B.7.b. Hood lot, NAPA, Bostic Property, etc. 
VI.B.7.c. Easements are being secured
VI.B.7.d. MRA was approved on 11/30/17 to design repairs at the Hood lot; design is underway.
VI.B.8. Golden Leaf Grant application of $500,000 to replace the Public Works department building
VI.B.8.a. Application approved 10/5/17; working on contract details and funding now.
VI.B.9. Golden Leaf Funding of $422,158 toward the Fire Truck Replacement purchase
VI.B.9.a. Application approved 10/5/17; working on contract details and funding now.
VII. Public Hearings
VII.A. Consider special use request SUP-2017-05 for an outdoor shooting range at 2179 NC 50 South by Kevin Barbour. (Braston Newton)
Attachments: (1)
VII.B. Consider special use request SUP-2017-06 for 4 or less townhomes development at N. Johnson and E Holmes Streets by Rivermark Homes LLC. (Braston Newton)
Attachments: (2)
VIII. Old Business     (Mayor Medlin)
IX. New Business    (Mayor Medlin)
IX.A. Consider approval of Stormwater Infrastructure Rehabilitation Project Ordinance (Kim Pickett)
Attachments: (1)
IX.A.1. Total project is for $565,187 funded 100% through Golden Leaf Foundation
IX.B. Consider approval of PW Building Replacement Project (Kim Pickett)
Attachments: (1)
IX.B.1. Total project is for $500,000 funded 100% through Golden Leaf Foundation
IX.C. Consider Resolution 183-2018 Sewer Back Flow Check Valve Grant
Attachments: (1)
IX.D. Consider Lease Renewal for Johnston County Partnership for Children (Matt Zapp)
IX.E. Consider approval of October 2017 Financials (Kim Pickett)
Attachments: (3)
IX.F. Consider approval of November 2017 Financials (Kim Pickett)
Attachments: (3)
IX.G. Consider approval of Budget Amendment #5 (Kim Pickett)
Attachments: (1)
IX.H. Consider Voluntary Annexation Petition by Junior Johnson for property on NC HWY 27. (Braston Newton)
IX.I. Consider Advisory Board Reappointments (Matt Zapp and Terry Hobgood)
Attachments: (2)
IX.J. Consider the approval to realign the Benson Electric Department job descriptions and pay grade classifications. (Matt Zapp)
Attachments: (1)
IX.J.1. Realignment of the Electric Department salaries is necessary to maintain and recruit critical personnel.
IX.J.2. The Electric Fund 31 can support the requested realigned wage ranges. 
IX.J.3. The Electric Department is currently comprised of a Supervisor, two Class I Linemen, a single Groundsman and a PT Class III Lineman. 
IX.K. Council appointment needed to the Upper Coastal Regional Planning Organization for the Town of Benson (Mayor Medlin)
IX.K.1. The RPO appointment is formally made by the Johnston County Board of Commissioners.  The Town Board must approve of an Elected Official to fulfill this vacancy. 
IX.L. Consider Resolution 184-2018 to Authorize Loan Execution with KS Bank to Finance Purchase of Public Works Facility (Kim Pickett)
X. Town Manager Report    (Matt Zapp)
X.A. Town related events and meeting reminders: 
X.A.1. January 15 -- All Town Facilities Closed for MLK Jr. Holiday
X.A.2. January 25-January 26 -- Essentials of Municipal Government Training in Chapel Hill
X.A.3. February 8 -- Chamber of Commerce Annual Banquet
X.A.4. February 13 -- BOC Regular Meeting
XI. Town Attorney    (Isaac Parker)
XII. Board of Commissioners Report    (Commissioners)
XIII. Mayor Report    (Mayor Medlin)
XIV. Information Only
XV. Adjourn the Meeting  (Mayor Medlin)

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