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August 24, 2017 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Massengill)
II. Pledge of Allegiance (Mayor Massengill)
III. Approval of the Agenda
IV. Consent Agenda    (Mayor Massengill)
IV.A. Consider August 8, 2017 BOC Minutes
Attachments: (1)
IV.B. Consider approval of the ElectriCities of North Carolina Annual Conference Expense Reimbursements
V. Public Comment    (Mayor Massengill)
V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 
V.B. Recognition of the State Champion 10U South Johnston Allstar Baseball team (Matt Smith)
V.C. Introduction of newly hired town staff 
V.D. Electrical Customer Survey Results (Andy Fusco, ElectriCities)
Attachments: (1)
VI. Department Reports
VI.A. Public Works Department (Tim Robbins)
VI.A.1. Benson Dog Park Status
VI.A.1.a. $35,000 in grant dollars are secured; a project ordinance is in place (Kim Pickett)
VI.A.1.b. Roadway/ driveway cut approval has been secured from NCDOT
VI.A.1.c. Material pricing and construction will kick-off ASAP. 
VI.A.1.d. Estimated time for completion is 90-120 days
VI.A.2. Lee Street Complex- Building Security Status
VI.A.2.a. Materials have been ordered; labor to install plywood in process
VI.A.2.b. Asbestos inspection and testing is in process (Braston Newton)
VI.A.2.c. Demolition pricing will be secured, once asbestos status is determined 
VI.B. Large Project Status Updates
VI.B.1. $20,000 NC Downtown Revitalization grant
VI.B.1.a. High speed fiber and/or WiFi internet improvements.
VI.B.1.b. Project scope and details due to the state on September 15, 2017
VI.B.1.c. Anticipated project zone is the Main Street Corridor; from the Singing Grove to South Wall Street.
VI.B.2. $80,000 NC Emergency repair grant (backflow check valve project)
VI.B.2.a. Project scope and bid documents are in progress with area contractors
VI.B.3. $3.1 million USDA Pump Station and sanitary sewer line upgrades
VI.B.3.a. Construction begins on August 21, 2017 with a total construction period of 240-days
VI.B.3.b. The Hampton Inn pump station milestone is 120-days from August 21, 2017
VI.B.4. $150,000 AIA sanitary sewer system assessment grant
VI.B.4.a. Council awarded contract administration services to TWC on 8/8/17
VI.B.4.b. TWC is working to complete the project between Sept 2017 and June 2018
VI.B.5. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs
VI.B.5.a. Work can begin upon the completion of the AIA study (summer 2018).
VI.B.6. $750,000 FEMA funding for the WWTP repairs
VI.B.6.a. Construction work is being bid and will begin with Council approval(s). 
VI.B.7. Golden Leaf Grant application of $500,000 to repair storm water failures during Hurricane Matthew
VI.B.7.a. Application is currently pending
VI.B.7.b. Hood lot, NAPA, Bostic Property, etc. 
VI.B.8. Golden Leaf Grant application of $500,000 to replace the Public Works department building
VI.B.8.a. Application is currently pending
VII. Old Business     (Mayor Massengill)
VIII. New Business    (Mayor Massengill)
VIII.A. Consider a request to expend $55,000 for sludge removal at the WWTP (Paul Allen)
VIII.B. Consider approval of Budget Amendment #2 (Kim Pickett)
Attachments: (1)
VIII.B.1. As discussed at the August 8 board meeting, we are increasing the resurfacing line item by $12,000 coming from Fund Balance
VIII.C. Consider July 2017 Financials (Kim Pickett)
Attachments: (3)
IX. Town Manager Report    (Matt Zapp)
IX.A. Upcoming events and/or meetings: 
IX.A.1. September 4, 2017-  Town Hall Closed for Labor Day
IX.A.2. September 7, 2017 at 7:00 PM- Regular BOC meeting at Town Hall
IX.A.3. September 21-24, 2017-  Mule Days 2017
IX.A.4. September 28, 2017 at 7:00 PM-  Regular BOC meeting at Town Hall (as needed)
X. Town Attorney    (Isaac Parker)
XI. Board of Commissioners Report    (Commissioners)
XII. Mayor Report    (Mayor Massengill)
XIII. Information Only
XIV. Adjourn the Meeting  (Mayor Massengill)

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