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November 30, 2017 at 7:00 PM - Regular Meeting

Agenda
I. Call Meeting to Order    (Mayor Massengill)
II. Pledge of Allegiance
III. Approval of the Agenda
IV. Consent Agenda    (Mayor Massengill)
IV.A. Consider November 14, 2017 BOC Minutes
Attachments: (1)
IV.B. Memo: Order of Accounts 
Attachments: (1)
IV.C. Approval of BOC related expenses
Attachments: (1)
V. Public Comment    (Mayor Massengill)
V.A. Visitors are asked to state their name and address for the record. 
VI. PUBLIC PRESENTATIONS
VI.A. Willa Chase Report- Status of the water quality issues at the Willa Chase subdivision (Tim Robbins)
VI.A.1. General update MEMO from Tim Robbins, Public Works Director.
Attachments: (1)
VI.A.2. Timeline of repairs and improvements within the Willa Chase subdivision.
Attachments: (1)
VI.B. Town of Benson General Update- Projects, funds, and municipal process (Matt Zapp)
VI.B.1. A general presentation will be made available to the seated and incoming elected officials. 
VII. Department Reports
VII.A. Large Project Status Updates (Matt Zapp)
VII.A.1. $20,000 NC Downtown Revitalization grant
VII.A.1.a. Project scope and details were delivered to the state on September 15, 2017
VII.A.1.b. The grant was awarded to the Town of Benson on September 25, 2017
VII.A.1.c. The project was awarded to Sky Runner at the BOC meeting on Nov 14, 2017.
VII.A.2. $80,000 NC Emergency repair grant (backflow check valve project)
VII.A.2.a. Project scope and bid documents are in progress with area contractors
VII.A.2.b. The project was awarded to ELJ, Inc. at the BOC meeting on Nov 14, 2017.
VII.A.2.c. Construction will not begin until funds have been provided to the Town of Benson by the State of NC. 
VII.A.3. $3.1 million USDA Pump Station and sanitary sewer line upgrades
VII.A.3.a. Construction officially began on Sept 20, 2017 with a total construction period of 240-days
VII.A.3.b. The Hampton Inn pump station milestone is 120-days from Sept 20, 2017
VII.A.4. $150,000 AIA sanitary sewer system assessment grant
VII.A.4.a. Council action is formally needed on 10/26/17 to approve contract administration services with The Wooten Company
VII.A.4.b. A local match of $22,500 is included in the current FY 17/18 Water & Sewer budget
VII.A.4.c. Total project cost is $172,500
VII.A.5. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs
VII.A.5.a. Work can begin upon the completion of the AIA study (summer 2018).
VII.A.6. $750,000 FEMA funding for the WWTP repairs
VII.A.6.a. Construction work is being bid and will begin with Council approval(s). 
VII.A.6.b. The WWTP concrete apron replacement of $37,000 is complete.
VII.A.6.c. The WWTP asphalt roadway replacement is complete.
VII.A.7. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew
VII.A.7.a. Application approved 10/5/17; awaiting formal announcement of funding. 
VII.A.7.b. Hood lot, NAPA, Bostic Property, etc. 
VII.A.7.c. Easements are being secured
VII.A.7.d. A request to engage MRA to design repairs at the Hood lot are on the 11/30/17 agenda for approval.
VII.A.8. Golden Leaf Grant application of $500,000 to replace the Public Works department building
VII.A.8.a. Application approved 10/5/17; awaiting formal announcement of funding. 
VII.A.9. Golden Leaf Funding of $422,158 toward the Fire Truck Replacement purchase
VII.A.9.a. Application approved 10/5/17; awaiting formal announcement of funding. 
VII.A.10. Golden Leaf Grant-Partnership with Johnston County
VII.A.10.a. Letter of Intent to formally apply is currently pending.
VIII. Old Business     (Mayor Massengill)
VIII.A. Consider the approval of MOU with Johnston County to provide additional sewer capacity (Matt Zapp)
VIII.A.1. Provide an additional 250,000 gallons of sewer treatment to JoCo
VIII.A.2. Lease up to 10,000 pounds of Nitrogen allocation to JoCo (as needed annually)
VIII.A.3. Contract period of 60-months with annual off-ramps
VIII.B. Consider nominations of a delegate and alternate delegate to the Triangle J Council of Governments.
VIII.B.1. Formal action needed at the December 12, 2017 meeting.
IX. New Business    (Mayor Massengill)
IX.A. Consider a proposal to purchase and/or demolish Raynor House at the Singing Grove
IX.A.1. Offers to purchase the home are due to the Town Manager by 12:00 PM on Nov 30, 2017
IX.A.2. A recommendation will be provided to the BOC on November 30, 2017
IX.B. Consider approval to engage MRA to design the  Storm Sewer Pipe Replacement at the Hood Lot located on Parrish Drive in Benson (Matt Zapp)
Attachments: (1)
IX.B.1. The cost of the design work is anticipated to be $27,500
IX.B.2. Golden Leaf Funding for storm water repairs of $565,187 will be used to provide payment on this contract.
IX.C. Consider recommendation to engage in a loan for Public Works Facility (Matt Zapp)
IX.C.1. KS Bank at a 15 Year Term 2.98% to make an annual payment of $16,965
Attachments: (1)
X. Town Manager Report    (Matt Zapp)
X.A. Consider Street Closure Request by William Neighbors for Gilbert Alley on December 1, 2017.
Attachments: (1)
X.B. Dog Park Update
X.B.1. Layout of the new Benson Dog Park
Attachments: (1)
X.B.1.a. Paid for via JCVB local funds and grant money.
X.B.2. Copy of the new Benson Dog Park Billboard
Attachments: (1)
X.B.2.a. Paid for via the local Benson Bed Tax dollars; shared 50/50% with Hampton Inn. 
X.B.3. Slated to soft-open the first week of December 2017
X.C. Town related events and meeting reminders: 
X.C.1. December 1, 2017 -- Christmas on Main 6 PM
X.C.2. December 7, 2017 -- Town Staff Christmas Party 6 PM at the American Legion
X.C.3. December 12, 2017 -- BOC Reception for the incoming and outgoing Elected Officials
X.C.3.a. 6:00 until 6:45 PM in the Conference Center Kitchen (prior to the BOC meeting)
X.C.4. December 12, 2017 -- BOC Regular Meeting, Swearing in of new Elected Officials at 7:00 PM
X.C.5. December 22-26, 2017 -- Town Facilities Closed for Christmas Holiday
X.C.6. January 1, 2018 -- Town Facilities Closed for New Year's Holiday
X.C.7. January 9, 2018 -- BOC Regular Meeting
XI. Town Attorney    (Isaac Parker)
XII. Board of Commissioners Report    (Commissioners)
XIII. Mayor Report    (Mayor Massengill)
XIV. Information Only
XV. Adjourn the Meeting  (Mayor Massengill)

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