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August 8, 2017 at 7:00 PM - Regular Meeting

Agenda
I. Call Meeting to Order    (Mayor Massengill)
II. Pledge of Allegiance (Mayor Massengill)
III. Approval of the Agenda
IV. Consent Agenda    (Mayor Massengill)
IV.A. Approval of the EDC Lunch Receipt
Attachments: (1)
IV.B. Consider approval of the July 27, 2017 BOC meeting minutes
Attachments: (1)
V. Public Comment    (Mayor Massengill)
V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 
VI. Department Reports
VI.A. Written Reports
Attachments: (5)
VI.B. Large Project Status Updates (Matt Zapp and Town Staff)
VI.B.1. $20,000 NC Downtown Revitalization Project (100% Grant Funded)
VI.B.1.a. Project scope and details due to the state on September 15, 2017
VI.B.1.b. Considering fiber and/or WiFi service to the Downtown Historic District
VI.B.2. $80,000 NC Emergency Repair- Backflow check valve project (100% Grant Funded)
VI.B.2.a. Project scope and bid documents are in progress with area contractors
VI.B.2.b. Installing backflow check valves to businesses that took sanitary sewer water during Hurricane Matthew
VI.B.3. $3.1 million USDA Pump Station and sanitary sewer line upgrades (40-year USDA Loan)
VI.B.3.a. Construction begins on August 21, 2017 with a total construction period of 240-days
VI.B.3.b. The Hampton Inn pump station milestone is 120-days from August 21, 2017
VI.B.4. $150,000 AIA sanitary sewer system assessment (85% Grant Funded)
Attachments: (1)
VI.B.4.a. Council action is needed to award contract administration services
VI.B.4.b. The Town's contribution of $22,500 is currently budgeted
VI.B.5. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs (100% Grant Funded)
VI.B.5.a. Work can begin upon the completion of the AIA study (summer 2018).
VI.B.5.b. Repairing sanitary lines and manholes in the Town's sanitary system. 
VI.B.6. $750,000 FEMA funding for the WWTP repairs (100% Reimbursement Grant)
VI.B.6.a. Construction work is being bid and will begin with Council approval(s). 
VI.B.6.b. Repairing broken items at the plant that were damaged during Hurricane Matthew
VI.B.7. Golden Leaf Grant application of $500,000 to repair storm water failures during Hurricane Matthew (Currently Unfunded)
VI.B.7.a. Application is currently pending
VI.B.7.b. Hood lot, NAPA, Bostic Property, etc. 
VI.B.8. Golden Leaf Grant application of $500,000 to replace the Public Works department building (Currently Unfunded)
VI.B.8.a. Application is currently pending
VII. Old Business     (Mayor Massengill)
VIII. New Business    (Mayor Massengill)
VIII.A. Consider the selection of The Wooten Company to provide contract administration services for the AIA grant process related to the Town's waste water system asset assessment. (Matt Zapp)
Attachments: (1)
VIII.A.1. A request for RFP's was released in June 2017.
Attachments: (1)
VIII.A.2. Respondent bids were due back to the Town of Benson by August 1, 2017.
VIII.A.2.a. Respondent bidders include:  The Wooten Company
VIII.A.3. Anticipated schedule of work Sept 2017 - June 2018.
Attachments: (1)
VIII.B. Consider approval of the June 2017 Financial Report (Kim Pickett)
Attachments: (2)
VIII.B.1. Final adjustments to the FY 2016/2017 year end books will occur after the Town's official audit. 
VIII.C. Consider awarding the FY 17/18 Town of Benson asphalt contract to St. Wooten Corp (Tim Robbins)
VIII.C.1. Staff recommends acceptance of the Primary and Alternate-1A bids for a total of $161,991.25
Attachments: (2)
VIII.C.1.a. Full width replacement on South Market Street 100 block
VIII.C.1.b. Single lane resurface on West Church Street (US 301 to N Lincoln Street)
VIII.C.1.c. Full width replacement on West Church Street for the 500 and 600 blocks
VIII.C.1.d. No asphalt work to be completed on West Church Streets 700 block
VIII.D. Consider approval to purchase a 2017 F150 4 X 4 truck for the WWTP (Paul Allen)
Attachments: (1)
VIII.D.1. The expense has been accounted for in the Water/ Sewer 2017-2018 Budget. 
VIII.D.2. Total cost not to exceed $32,000 with Asheville Ford.
VIII.E. Consider approval of BA #1 (Kim Pickett)
Attachments: (1)
VIII.E.1. Moving previously approved monies (from FY 2016-2017) from Fund Balance into this FY 2017-2018 operating budget to purchase the following:
VIII.E.1.a. Ford F150 4x4 Crew Cab (Previously approved May 9, 2017)
VIII.E.1.b. F-550 4x4 Dump Truck (Previously approved May 9, 2017)
IX. Town Manager Report    (Matt Zapp)
IX.A. Upcoming events and/or meetings: 
IX.A.1. August 10-13, 2017 at 7:00 PM-  Regular BOC meeting at Town Hall
IX.A.2. August 24, 2017 at 7:00 PM-  Regular BOC meeting at Town Hall
IX.A.3. September 4, 2017-  Town Hall closed for Labor Day Holiday
IX.A.4. September 12, 2017 at 7:00 PM-  Regular BOC meeting at Town Hall
IX.A.5. September 21-24, 2017-  Mule Days 2017
X. Town Attorney    (Isaac Parker)
XI. Board of Commissioners Report    (Commissioners)
XII. Mayor Report    (Mayor Massengill)
XIII. Information Only
XIV. Adjourn the Meeting  (Mayor Massengill)

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