November 14, 2017 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Massengill)

II. Pledge of Allegiance (Boy Scouts)

III. Approval of the Agenda

IV. Consent Agenda    (Mayor Massengill)

IV.A. Consider October 26, 2017 BOC Minutes

V. Public Comment    (Mayor Massengill)

V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 

V.B. Public Presentations

V.B.1. NCDOT Presentation related to the intersection of US 301 (Wall St) and NC 50 (Main St)

V.B.2. An update of the H & H Stormwater study (Jamie Guerrero, Morris Ritchie & Associates)

V.B.3. Update from NC Main Street Rural Planning Center on Economic Development (Don Belk)

VI. Department Reports

VI.A. Written Reports

VI.B. Introduction of new employees

VI.B.1. Seth Phillips, WWTP

VI.B.2. Erin Sinclair, Police Department

VI.B.3. Ramiro Velazquez-Vera, Police Department

VI.C. Large Project Status Updates (Matt Zapp)

VI.C.1. $20,000 NC Downtown Revitalization grant

VI.C.1.a. Project scope and details were delivered to the state on September 15, 2017

VI.C.1.b. The grant was awarded to the Town of Benson on September 25, 2017

VI.C.1.c. The project is being designed and a contractor will likely be selected at the BOC meeting on Nov 14, 2017.

VI.C.2. $80,000 NC Emergency repair grant (backflow check valve project)

VI.C.2.a. Project scope and bid documents are in progress with area contractors

VI.C.2.b. Bids are being solicited and a contractor will likely be selected at the BOC meeting on Nov 14, 2017.

VI.C.3. $3.1 million USDA Pump Station and sanitary sewer line upgrades

VI.C.3.a. Construction officially began on Sept 20, 2017 with a total construction period of 240-days

VI.C.3.b. The Hampton Inn pump station milestone is 120-days from Sept 20, 2017

VI.C.4. $150,000 AIA sanitary sewer system assessment grant

VI.C.4.a. Council action is formally needed on 10/26/17 to approve contract administration services with The Wooten Company

VI.C.4.b. A local match of $22,500 is included in the current FY 17/18 Water & Sewer budget

VI.C.4.c. Total project cost is $172,500

VI.C.5. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs

VI.C.5.a. Work can begin upon the completion of the AIA study (summer 2018).

VI.C.6. $750,000 FEMA funding for the WWTP repairs

VI.C.6.a. Construction work is being bid and will begin with Council approval(s). 

VI.C.6.b. The WWTP concrete apron replacement of $37,000 is scheduled for October 24 - November 1, 2017

VI.C.7. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew

VI.C.7.a. Application approved 10/5/17; awaiting formal announcement of funding. 

VI.C.7.b. Hood lot, NAPA, Bostic Property, etc. 

VI.C.7.c. Easements are being secured

VI.C.8. Golden Leaf Grant application of $500,000 to replace the Public Works department building

VI.C.8.a. Application approved 10/5/17; awaiting formal announcement of funding. 

VI.C.9. Golden Leaf Funding of $422,158 toward the Fire Truck Replacement purchase

VI.C.9.a. Application approved 10/5/17; awaiting formal announcement of funding. 

VI.C.10. Golden Leaf Grant-Partnership with Johnston County

VI.C.10.a. Letter of Intent to formally apply is currently pending.

VII. Old Business     (Mayor Massengill)

VII.A. Consider the approval of MOU with Johnston County to provide additional sewer capacity (Matt Zapp)

VII.A.1. Provide an additional 250,000 gallons of sewer treatment to JoCo

VII.A.2. Lease up to 10,000 pounds of Nitrogen allocation to JoCo (as needed annually)

VII.A.3. Contract period of 60-months with annual off-ramps

VIII. Public Hearing

VIII.A. Consider special use permit for placement of manufactured home on Ivey Road. Requested by Matthew Guin. (Braston Newton)

IX. New Business    (Mayor Massengill)

IX.A. Consider September 2017 Financials (Kim Pickett)

IX.B. Consider Budget Amendment #4 (Kim Pickett)

IX.B.1. $20,000 was received on November 2 from the Department of Commerce for Downtown Revitalization 

IX.B.2. Within the budget amendment, we are changing account 10.3492.000 from Police Grant to Grant Proceeds

IX.B.3. Within the budget amendment, we are adding a new expense line item 10.4200.0320 Revitalization Grant

IX.C. Consider approval of purchases over $10,000

IX.C.1. WWTP-Purchase 4 Clarifier Gear Boxes at $7,561.13 each for a total of $30,244.50 (Paul Allen)

IX.C.2. WWTP- Purchase of 2 ABS Velocity Mixers at $9,794 each for a total of $19,588 (Paul Allen)

IX.C.3. WWTP-Replacement of the I-40 Lift Station Generator (Paul Allen)

IX.C.3.a. Authorization to expend $40,000 with Gregory Poole Caterpillar 

IX.D. $20,000 Downtown WiFi installation project (Matt Zapp)

IX.E. Consider acceptance of bid for Sewer Check Valve Installations (Paul Allen)

IX.E.1. Staff recommends award of the contract to ELJ Inc in the amount of $30,100.

IX.F. Consider nominations of a delegate and alternate delegate to the Triangle J Council of Governments.

IX.F.1. Formal action needed at the December 12, 2017 meeting.

X. Town Manager Report    (Matt Zapp)

X.A. Town related events and meeting reminders: 

X.A.1. November 23-24, 2017 - Town Hall Closed for Thanksgiving Holiday

X.A.2. November 30, 2017 -- BOC Regular Meeting 7 PM

X.A.3. December 1, 2017 -- Christmas on Main 6 PM

X.A.4. December 7, 2017 -- Town Staff Christmas Party 6 PM at the American Legion

X.A.5. December 12, 2017 -- BOC Regular Meeting, Swearing in of new Elected Offcials

X.A.6. December 22-26, 2017 -- Town Facilities Closed for Christmas Holiday

XI. Town Attorney    (Isaac Parker)

XII. Board of Commissioners Report    (Commissioners)

XIII. Mayor Report    (Mayor Massengill)

XIV. Information Only

XV. Adjourn the Meeting  (Mayor Massengill)