January 12, 2016 at 7:00 PM - Regular Meeting

I. Pledge of Allegiance (Mayor Massengill)

II. Consent Agenda    (Mayor Massengill)

II.A. Consider Minutes for 

II.B. Consider Proclamation 92-2016 February Black History Month

III. Public Comment    (Mayor Massengill)

III.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 

IV. Department Reports

IV.A. Written Reports

IV.B. Public Works update from Jamie Guerrero, P.E. (Interim PW Director)

V. Old Business     (Mayor Massengill)

V.A. Update related to the repair and replacement of the roof at the Benson Parks and Recreation Building located on North Johnson Street.

V.A.1. Commissioner Chandler, Commissioner Medlin, Matt Smith, Braston Newton and Matt Zapp to research the options and bring forward a recommendation on January 26, 2016 to the Board.

V.B. Update related to a new Partnership for Children lease at the Lee Street Complex

V.B.1. Relocation of the PFC from its current location to the Elm Street building formerly occupied by The Shooting Star Bread Company. 

V.B.2. Potential move in date of February 1, 2016

V.B.3. The heating and cooling systems needs major work/replacement. Town staff secured pricing quotes:

V.B.3.a. The small HVAC unit is currently operable.  Future replacement will be needed.

V.B.3.b. Replacement of the large 20-ton HVAC unit is needed at this time.  Prices range from $22,500 to $32,000 for removal and replacement. 

V.B.4. The Mayor, Commissioner Medlin, and Matt Zapp discussed the short and long term needs of the space with Dwight Morris of the PFC.  

V.B.4.a. Additional details are needed to craft the lease.  The team will bring forward a recommendation to a BOC meeting ASAP.

VI. Public Hearings    (Mayor Massengill)

VII. New Business    (Mayor Massengill)

VII.A. A discussion/ request related to repair option(s) of the 48" storm drain line that runs beneath the Benson McDonald’s (Jamie Guerrero, Interim Public Utilities Director)

VII.B. Consider Ordinance 2016-10 to appoint Kimberly Pickett to Finance Director effective January 1, 2016.

VII.C. Consider Budget Amendment 2015-2016 #06 to purchase of property located at 507 East Main Street in Benson, NC. (Kim Pickett, Finance Director) 

VII.D. Consider appointments and reappoints of Board and Commissions. (Connie Sorrell)

VII.D.1. New Appointees Applications:

VII.E. Consider a policy that will require Load Management switches for all New Residential Construction units within the Town of Benson electrical service territory. (Braston Newton, Assistant Town Manager)

VIII. Town Manager Report    (Matt Zapp)

VIII.A. The Town Manager requests that the Board of Commissioners hold a budget focused retreat in the month of February 2016. 

VIII.A.1. Hold the meeting on an available Saturday in February (9 AM - 3 PM)

VIII.A.2. ElectriCities of NC is willing to provide retreat space and a tour of the Load Management facility

VIII.B. The Manager requests that the Voluntary Demolition Program team be provided time at the February 9, 2016 Board of Commissioners meeting.  

VIII.B.1. Present the Board with the proposed Voluntary Demolition Program outline and time table. 

VIII.C. Town related events and meeting reminders: 

VIII.C.1. Town Hall Closed for Martin Luther King Jr. Day, Monday January 18, 2016 . 

VIII.C.2. The Police Advisory Committee Meeting (held quarterly) is Monday January 25, 2016 at 6:00 PM.

VIII.C.3. Town Board of Commissioners Meeting 7p.m. Tuesday, January 26, 2016

VIII.C.4. Benson Area Chamber of Commerce Banquet Thursday, January 28, 2016

VIII.C.5. Reminder that the Town of Benson Leaf Collection Program ends January 29, 2016.

IX. Town Attorney    (Isaac Parker)

X. Board of Commissioners Report    (Commissioners)

XI. Mayor Report    (Mayor Massengill)

XII. Information Only

XIII. Adjourn the Meeting  (Mayor Massengill)