December 9, 2024 at 6:00 PM - Regular Meeting
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1. Convene: 6:00 PM (Roll Call)
Description:
School Board:
Steve Bartz, Aaron Casper, Abby Libsack, Kim Ross, Charles "CJ" Strehl, Dennis Stubbs Board Member Debjyoti "DD" Dwivedy will join meeting remotely from 401 MLC/USA,MMC-SWA, Unit 61276, APO AE 09309 |
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2. Pledge of Allegiance
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3. Agenda Review and Approval (Action)
Description:
Approval of the agenda for the Monday, December 09, 2024 meeting of the School Board of Independent School District 272, Eden Prairie Schools.
Motion _______ Seconded _______ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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4. Approval of Previous Minutes (Action)
Description:
Approval of the UNOFFICIAL Minutes of the School Board Regular Business Meetings on November 25, 2024.
Motion _______ Seconded _______ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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5. Truth in Taxation Hearing: 6:02 PM (Information)
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5.A. Pay 2025 Presentation
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6. Public Comment - Truth in Taxation: 6:20 PM (Information)
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7. Spotlight on Success: 6:25 PM (Information)
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7.A. Eden Lake Elementary - Student Spanish Affinity Group & Club
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8. Public Comment: 6:35 PM (Information)
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9. Announcements: 6:40 PM (Information)
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10. Board Work: 6:45 PM (Action)
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10.A. Required Board Action (Action)
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10.A.1) Approval of Final Fiscal Year (FY) 2025-26 Levy (Action)
Description:
Motion_______ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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10.A.1)a. Executive Summary of Pay 2025 Levy
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10.A.1)b. Levy Presentation
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10.A.1)c. Pay 25 Final Levy Comparison
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10.B. Policy Monitoring (Action)
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10.B.1) EL 2.5 Financial Planning and Budgeting (Action)
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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10.B.1)a. EL 2.5.1 Risks incurring those situations or conditions described as unacceptable in the School Board policy "Financial Condition and Activities."
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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10.B.1)b. EL 2.5.2 Neglects to present, no later than the third quarter of the current fiscal year, the assumptions, any material reinvestment of unbudgeted revenues or savings, and a timeline for the next annual budget.
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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10.B.1)c. EL 2.5.3 Allows the fiscal year-end unassigned general fund balance to fall below 8% of expenditures.
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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10.B.1)d. EL 2.5.4 Does not collect appropriate input from various sources.
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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10.B.2) EL 2.0 Global Executive Constraint (Action)
Description:
OI Motion _____ Seconded _____
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Evidence Motion _____ Seconded _____ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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10.C. Record of Board Self-Evaluation (Action)
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10.C.1) 2023-24 Record of Board Policy Monitoring - Governance Process (GP's) & Board-Management Delegation (BMD's) (No Updates)
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10.C.2) 2023-2024 Record of Board Policy Monitoring - Executive Limitation (EL's) (Action)
Description:
Motion _______ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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10.C.3) 2023-24 Record of Board Policy Monitoring - Ends (1.1 - 1.6) - (No Updates)
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10.D. Decision Preparation
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10.D.1) 2025 School Board Make-up
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11. Superintendent Consent Agenda: 8:00 PM (Action)
Description:
Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
Motion _______ Seconded _______ 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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11.A. Monthly Reports
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11.A.1) Resolution of Acceptance of Donations
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11.A.2) Human Resources Report
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11.A.3) Business Services Reports
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11.A.3)a. Board Business
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11.B. Memo to the Board - Summary of Updated District Policies (See Appendix "A")
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11.B.1) District Policy 519 - Interviews of Students by Outside Agencies
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11.B.2) District Policy 528 - Student Parental, Family, and Marital Status Non-discrimination
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11.B.3) District Policy 613 - Graduation Requirements
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11.B.4) District Policy 701 - Establishment and Adoption of School District Budget
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11.B.5) District Policy 704 - Development and Maintenance of an Inventory of Fixed
Assets and a Fixed Asset Accounting System |
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11.B.6) District Policy 721 - Uniform Grant Guidance Policy Regarding Federal
Revenue Resources |
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12. Board Education & Required Reporting: 8:15 PM
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12.A. Pathways/New Programming
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13. Superintendent's Incidental Information Report
Description:
Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
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14. Board Action on Committee Reports & Minutes: 8:30 PM (Action)
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14.A. Board Development Committee (Action)
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14.A.1) BDC Meeting Minutes from 12/8/24
Description:
Motion _______ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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14.B. Community Linkage Committee
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14.C. Negotiations Committee
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14.D. Policy Committee
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15. Other Board Updates (AMSD, BRIGHTWORKS, ISD 287, MSHSL): 8:50 PM (Information)
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15.A. AMSD (Association of Metropolitan Schools) - Abby Libsack/Kim Ross
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15.B. BrightWorks - Dennis Stubbs
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15.C. ISD 287 (Intermediate School District 287) - Kim Ross
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15.D. MSHSL (Minnesota State High School League) - Dennis Stubbs
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16. Board Work Plan: 9:05 PM (Action)
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16.A. Work Plan Change Document (Action)
Description:
Motion _______ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___
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16.B. 2024-25 Board Annual Work Plan (Information)
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17. Closed Session: Review of FY 2023-24 Superintendent Annual Review (Minnesota Statute 13D.05, Subdivision 3): 9:10 PM (Action)
Description:
Pursuant to MN Statue 13D.05, Subd.3(a): A public body may close a meeting to evaluate the performance of an individual who is subject to its authority.
Motion by _______, Seconded by _____ to move into Closed Session at _______ p.m. 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ Motion by _______, Seconded by _____ to move out of Closed Session and the resume regular Business Meeting at _______ p.m. 1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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18. Adjournment - Move to adjourn at PM (Action)
Description:
Motion _____ Seconded _______
1. Charles Strehl Yes___ No___ 5. Dennis Stubbs Yes___ No___ 2. Aaron Casper Yes___ No___ 6. Steve Bartz Yes ___ No___ 3. Debjyoti Dwivedy Yes___ No___ 7. Abby Libsack Yes___ No___ 4. Kim Ross Yes___ No___ |
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19. Appendix "A" - District Policies (Item 11B )
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19.A. District Policy 519
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19.B. District Policy 528
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19.C. District Policy 613
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19.D. District Policy 701
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19.E. District Policy 704
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19.F. District Policy 721
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