October 23, 2023 at 6:00 PM - Regular Meeting
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1. Convene: 6:00 PM (Roll Call)
Description:
Call to Order: Steve Bartz, Aaron Casper, Debjyoti "DD" Dwivedy, Abby Libsack, Kim Ross, Charles "CJ" Strehl, Dennis Stubbs
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2. Pledge of Allegiance
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3. Agenda Review and Approval: (Action)
Description:
Approval of the agenda for the Monday, October 23, 2023, meeting of the School Board of Independent School District 272, Eden Prairie Schools.
Motion _______ Seconded _______ |
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4. Approval of Previous Minutes: (Action)
Description:
Approval of the UNOFFICIAL Minutes of the School Board Regular Business Meetings on September 25, 2023, and the Workshop notes on October 9, 2023.
Motion _______ Seconded_______ |
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4.A. 9/25/23 School Board Minutes
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4.B. 10/09/23 School Board Workshop Notes
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5. Spotlight on Success: 6:05 PM (Information)
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5.A. Forest Hills Elementary - Building Thinking Classrooms
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5.B. FEPS (Foundation for EP Schools)
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6. Public Comment: 6:30 PM (Information)
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7. Announcements: 6:40 PM (Information)
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8. Board Work: 6:45 PM (Action)
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8.A. Decision Preparation
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8.B. Required Board Action (Action)
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8.C. Policy Monitoring
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8.C.1) Ends 1.1 through 1.6 Evidence (FY 2022-23) (Action) Overview Presentation Uploaded
Description:
Eden Prairie public schools exist so that each student obtains an outstanding education that prepares them for their next stage of life in a manner that justifies the resources expended.
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8.C.1)a. Ends Policy 1.1 - Each student graduates and is academically prepared to progress to multiple opportunities after high school.
Description:
Evidence Motion _____ Seconded ____
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8.C.1)b. Ends Policy 1.2 - Each student is reading at grade level by the end of third grade.
Description:
Evidence Motion _____ Seconded _____
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8.C.1)c. Ends Policy 1.3 - Each student achieves individual growth expectations and proficiency annually in, but not limited to, Language Arts, Math and Science.
Description:
Evidence Motion _____ Seconded _____
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8.C.1)d. Ends Policy 1.4 - Each student receives a broad-based education that exceeds the Minnesota State Graduation Requirements
Description:
Evidence Motion _____ Seconded _____
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8.C.1)e. Ends Policy 1.5 - Each student has the 21st century skills needed to succeed in the global economy.
Description:
Evidence Motion _____ Seconded _____
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8.C.1)f. Ends Policy 1.6 - Each student demonstrates the knowledge that citizens and residents of the United States need to contribute positively to society.
Description:
Evidence Motion _____ Seconded _____
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8.C.2) Executive Limitations (EL's) (Action)
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8.C.2)a. EL 2.4 - Treatment of Staff - The Superintendent shall not cause or allow a work environment that is unsafe, unwelcoming, inequitable, disrespectful, unclear or that otherwise inhibits effective staff performance. (Action)
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____
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8.C.2)a.(1) EL 2.4.1 The Superintendent shall not: Allow staff to work without a written job description.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____ |
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8.C.2)a.(2) EL 2.4.2 - The Superintendent shall not: Operate without accessible, clearly-written personnel policies.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____ |
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8.C.2)a.(3) EL 2.4.3 - The Superintendent shall not: Operate without a reasonable, formal evaluation policy for all staff.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____ |
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8.C.2)a.(4) EL 2.4.4 - The Superintendent shall not: Allow staff to be unprepared to deal with emergency situations.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____ |
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8.C.2)a.(5) EL 2.4.5 - The Superintendent shall not: Operate without policies and procedures which prevent conflict of interest.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____ |
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8.C.2)b. EL 2.8 - Compensation and Benefits - With respect to employment, compensation, and benefits to employees, consultants, and contract workers, the Superintendent shall not cause or allow jeopardy to financial integrity or to public image. (Action)
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____
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8.C.2)b.(1) EL 2.8.1 - The Superintendent shall not: Promise or imply permanent or guaranteed employment.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____ |
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8.C.2)b.(2) EL 2.8.2 - The Superintendent shall not: Establish current compensation and benefits that deviate materially from the geographical or professional market for the skills employed. Further, compensation and benefits must not deviate from School Board-established parameters.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____ |
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8.C.3) Governance Process (GP's) (Action)
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8.C.3)a. GP 4.0 - Global Governance Commitment: The purpose of the School Board on behalf of owners, defined as Eden Prairie taxpayers and residents, is to ensure that the Eden Prairie Public School district:
Description:
Motion _____ Seconded _____ Board is/is not compliant.
Attachments:
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8.C.3)b. 4.1 - Governing Style: The School Board will govern lawfully, observing the principles of the Policy Governance model, with an emphasis on (a) outward vision rather than an internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of School Board and Superintendent roles, (e) collective rather than individual decisions, and (f) the future rather than the past.
Description:
Motion _____ Seconded _____ Board is/is not compliant.
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8.C.3)c. GP 4.2 - School Board Job Product: Specific job outputs of the School Board, as an informed agent of the owners, are those that assure appropriate district performance. Accordingly, the School Board has direct responsibility to:
Description:
Motion _____ Seconded _____ Board is/is not compliant.
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8.C.3)d. GP 4.3 - Annual Work Plan: The School Board will follow an annual work plan that schedules time to a) maintain purposeful and ongoing linkage with owners, b) review and refine its Ends policies c) review and refine its Executive Limitations policies, d) monitor all written policies and e) continually improve School Board performance through School Board development and education.
Description:
Motion _____ Seconded _____ Board is/is not compliant.
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8.C.3)e. GP 4.9 - Governance Investment: Because poor governance costs more than learning to govern well, the School Board will invest in its governance capacity.
Description:
Motion _____ Seconded _____ Board is/is not compliant.
Attachments:
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8.D. Record of Board Self-Evaluation (Action)
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8.D.1) 2022-23 Record of Board Policy Monitoring - Board Management Delegation Policies (BMD's) & Governance Policies (GP's) (Action)
Description:
Motion _____ Seconded _____
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8.D.2) 2022-23 Record of Board Policy Monitoring - Executive Limitations (EL's) (Action)
Description:
Motion _____ Seconded _____
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8.D.3) 2022-23 Record of Board Policy Monitoring - Ends 1.1 - 1.6 (No Updates)
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9. Superintendent Consent Agenda: 8:15 PM (Action)
Description:
Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
Motion _______ Seconded _______ |
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9.A. Monthly Reports
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9.A.1) Resolution of Acceptance of Donations
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9.A.2) Human Resources Report
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9.A.3) Business Services Reports
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9.A.3)a. Board Business
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9.A.3)b. Financial Report - Monthly Revenue/Expenditure Report
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9.B. Minnesota State High School League (MSHSL Grant Application)
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9.C. Seek Bid - EPHS Remodel - Executive Summary
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10. Superintendent's Incidental Information Report: 8:20 PM (Information)
Description:
Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
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10.A. Enrollment Report as of October 1, 2023
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10.B. FY 2022-2023 Achievement Integration Summary Report & World's Best Workforce Report
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11. Board Action on Committee Reports & Minutes: 8:50 PM
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11.A. Board Development Committee
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11.A.1) 9/21/23 - Meeting Minutes
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11.A.2) 10/12/23 Meeting Minutes
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11.B. Community Linkage Committee
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11.B.1) 10/14/23 - Meeting Minutes
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11.C. Negotiations Committee
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11.D. Policy Committee
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12. Other Board Updates (AMSD, BRIGHTWORKS, ISD 287, MSHSL): 9:20 PM (Information)
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12.A. AMSD (Association of Metropolitan Schools) - Abby Libsack/Kim Ross
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12.B. BrightWorks (formerly ECSU) - Dennis Stubbs
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12.C. ISD 287 (Intermediate School District 287) - Kim Ross
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12.D. MSHSL (Minnesota State High School League) - Dennis Stubbs
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13. Board Work Plan: 9:30 PM (Action)
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13.A. Work Plan "Change" Document (Action)
Description:
Motion _____ Seconded _____
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13.B. 2023-24 Board Annual Work Plan (Information)
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14. Adjournment: (Action)
Description:
Motion _____ Seconded _____ to adjourn at PM.
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