August 28, 2023 at 6:00 PM - Regular Meeting
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1. CONVENE: 6:00 PM
Description:
Call to Order - School Board Roll Call
Steve Bartz, Aaron Casper, Debjyoti "DD" Dwivedy, Abby Libsack, Kim Ross, Charles "CJ" Strehl, Dennis Stubbs |
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2. Pledge of Allegiance
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3. Agenda Review and Approval (Action)
Description:
Approval of the agenda for the Monday, August 28, 2023, meeting of the School Board of Independent School District 272, Eden Prairie Schools.
Motion _____ Seconded _____ |
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4. Approval of Previous Minutes (Action)
Description:
Approval of the UNOFFICIAL Minutes of the School Board Regular Meeting for the June 26, 2023, and the July 24, 2023 Meetings.
Motion _____ Seconded _____ |
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4.A. June 26, 2023 Minutes
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4.B. July 24, 2023 Minutes
Attachments:
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5. Public Comment: 6:05 PM
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6. Announcements: 6:15 PM - Superintendent Josh Swanson (Information)
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7. Board Work: 6:20 PM (Action)
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7.A. Decision Preparation
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7.B. Required Board Action
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7.C. Policy Monitoring (Action)
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7.C.1) EL 2.1 Emergency Superintendent Succession (Action)
To protect the Board from sudden loss of Superintendent services, the Superintendent shall not permit there to be fewer than two other staff members sufficiently familiar with Board and Superintendent issues and processes who would be able to take over with reasonable proficiency as an interim successor.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____
Attachments:
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7.C.2) EL 2.2 Treatment of Students (Action)
The Superintendent shall not cause or allow an educational environment that is unsafe, unwelcoming, inequitable, disrespectful, unnecessarily intrusive, or that otherwise inhibits the effective learning needs of each student.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____
Attachments:
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7.C.2)a. EL 2.2.1 - Allow student to be unprotected against violence or harassment.
Description:
OI Motion _____ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.2)b. EL 2.2.2 - Allow private student data to be unprotected.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.2)c. EL 2.2.3 - Unfairly or inequitably identify and address student behavior violations.
Description:
OI Motion ______ Seconded _____
Evidence Motion ______ Seconded _____ |
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7.C.2)d. EL 2.2.4 - Hire paid personnel without first completing an appropriate background violations.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.2)e. EL 2.2.5 - Allow any volunteer unsupervised time with students without first completing an appropriate background check.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.2)f. EL 2.2.6 - Neglect to assure an equitable system for access to academic programming.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.2)g. EL 2.2.7 - Allow students to be uninformed of their protections under this policy.
Description:
OI Motion ______ Seconded _____
Evidence Motion ______ Seconded _____ |
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7.C.2)h. EL 2.2.8 - Neglect to assure that all allegations of student maltreatment are handled in a timely manner.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.2)i. EL 2.2.9 - Neglect to provide adequate minimum eating times and access to school meals for students.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.2)j. EL 2.2.10 - Neglect to provide adequate minimum time and access to recess for elementary students.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3) EL 2.7 Asset Protection (Action)
The Superintendent shall not cause or allow district assets to be unprotected, inadequately maintained, inappropriately used, or unnecessarily risked.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____
Attachments:
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7.C.3)a. 2.7.1 - Develop a facilities construction renovation and maintenance plan that is not part of a comprehensive rolling five-year plan.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)b. 2.7.2 - Fail to insure against theft and casualty losses at 100 percent of replacement value and against liability losses to School Board members, staff, and the district itself in an amount greater than the average for comparable districts.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)c. 2.7.3 - Subject facilities and equipment to improper wear and tear or insufficient maintenance.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)d. 2.7.4 - Allow external guests or user groups access to the facilities or assets without procedures in place to protect district concerns.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)e. 2.7.5 - Unnecessarily expose the district, its School Board, or its staff to claims of liability.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)f. 2.7.6 - Endanger the district's public image, its credibility, or its ability to accomplish ends.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)g. 2.7.7 - Allow uninsured personnel access to material amounts of funds.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)h. 2.7.8 - Receive, process, or disburse funds under controls that are insufficient to meet the School Board-appointed auditor's standards.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)i. 2.7.9 - Compromise the independence of the School Board’s audit or other external monitoring or advice.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)j. 2.7.10 - Substantially change the principal educational purpose of a school by closing, repurposing, consolidating, combining or creating new or choice destination schools without School Board approval.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)k. 2.7.11- Allow anyone other than the School Board to name facilities, schools, classrooms, or spaces within the district.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.C.3)l. 2.7.12 - Eliminate any non-state-required programs that would adversely affect our reputation and/or diminish the value of our broad-based educational opportunities without School Board approval.
Description:
OI Motion ______ Seconded _____
Evidence Motion _____ Seconded _____ |
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7.D. Record of Board Self-Evaluation (Action)
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7.D.1) 2022-23 Record of Board Policy Monitoring - Governance Policies
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7.D.2) 2022-23 Record of Board Policy Monitoring - Executive Limitations
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7.D.3) 2022-23 Record of Board Policy Monitoring - Ends (Action)
Description:
Motion _____ Seconded _____
Attachments:
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8. Superintendent Consent Agenda: 7:30 PM (Action)
Description:
Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
Motion _____ Seconded _____ |
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8.A. Monthly Reports
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8.A.1) Resolution of Acceptance of Donations
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8.A.2) Human Resources Report
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8.A.3) Business Services Reports
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8.A.3)a. Board Business
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8.B. Executive Summary - Student Handbooks Updates/Revisions for:
Description:
- Elementary Schools
- Central Middle School - High School - EP Online - Elementary - EP Online - Secondary
Attachments:
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8.C. Approval of Updated District Policies - See Appendix "A" (Individual Detail Listing of Policies)
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8.C.1) District Policies: August 2023 Memo to Board
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8.C.2) District Policy 102 Equal Educational opportunity
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8.C.3) District Policy 406 Public & Private Personnel Data
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8.C.4) District Policy 418 Drug-Free Workplace/Drug Free School
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8.C.5) District Policy 419 Tobacco-Free Environment
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8.C.6) District Policy 504 Student Appearance
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8.C.7) District Policy 506 Student Discipline
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8.C.7)a. District Policy 506 (DCPF) - Discipline Complaint Procedure and Form
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8.C.8) District Policy 507 Corporal Punishment and Prone Restraint
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8.C.9) District Policy 509 Enrollment of Nonresident Students
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8.C.10) District Policy 513 Student Promotion, Retention, and Program Design
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8.C.11) District Policy 514 Bullying Prohibition Policy
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8.C.12) District Policy 516.5 Overdose Medication (New)
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8.C.13) District Policy 532 Use of Peace Officers and Crisis Teams
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8.C.14) District Policy 534 School Meals Policy
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8.C.15) District Policy 601 School District Curriculum and Instruction Goals
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8.C.16) District Policy 602 Organization of School Calendar and School Day
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8.C.17) District Policy 603 Curriculum Development
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8.C.18) District Policy 604 Instructional Curriculum
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8.C.19) District Policy 613 Graduation Requirements
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8.C.20) District Policy 616 School District System Accountability
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8.C.21) District Policy 620 Credit for Learning
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8.C.22) District Policy 621 Literacy and the Read Act (New)
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8.C.23) District Policy 708 Transportation of Nonpublic School Students
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8.C.24) District Policy 709 Student Transportation Safety Policy
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8.C.25) District Policy 721 Uniform Grant Guidance Policy Regarding Federal Revenue Resources
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8.C.26) District Policy 806 Crisis Management Policy
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9. Superintendent's Incidental Information Report: 7:35 PM (Information)
Description:
Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
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9.A. 100-Year Celebration
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10. Board Education & Required Reporting (No Information)
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11. Board Action on Committee Reports & Minutes: 7:45 PM (Action)
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11.A. Board Development Committee (Action)
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11.A.1) 07.25.23 Committee Minutes
Description:
Motion _____ Seconded _____
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11.A.2) 06.30.23 Committee Minutes
Description:
Motion _____ Seconded _____
Attachments:
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11.B. Community Linkage Committee
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11.C. Negotiations Committee
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11.D. Policy Committee
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12. Other Board Updates (AMSD, BrightWorks, ISD 287 & MSHSL): 8:05 PM (Information)
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12.A. AMSD (Association of Metropolitan Schools) - Abby Libsack
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12.B. BrightWorks (formerly ECSU) - Dennis Stubbs
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12.C. ISD 287 (Intermediate School District 287) - Kim Ross
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12.D. MSHSL (Minnesota State High School League) - Dennis Stubbs
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13. Board Work Plan: 8:10 PM (Action)
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13.A. Work Plan "Changes" Document (Action)
Description:
Motion _____ Seconded _____
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13.B. 2023-24 Board Annual Work Plan (Information)
Attachments:
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14. Closed Session - Purchase or Sale of Property (MN Stat.13D.05, Subd 3(c): 8:15 PM (Action)
Description:
The school board may close a meeting to determine the asking or offering price, to review confidential or protected nonpublic appraisal data, or to develop or consider offers for buying or selling property.
Motion by _______, Seconded by _____ to move into Closed Session at _______ PM Motion by _______, Seconded by _____ to move out of Closed Session and the resume regular Business Meeting at _______ PM |
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14.A. Property 1: 11902 & 11840 Valley View Road, Eden Prairie MN 55344
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14.B. Property 2: 10125 Crosstown Circle, Eden Prairie MN 55344
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15. Adjournment: (Action)
Description:
Motion _____ Seconded _____ to adjourn meeting at _____ PM
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16. Appendix "A" (Reference Item 8,B)
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16.A. District Policy 102
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16.B. District Policy 406
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16.C. District Policy 418
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16.D. District Policy 419
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16.E. District Policy 504
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16.F. District Policy 506
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16.F.1) District Policy 506 (DCPF)
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16.G. District Policy 507
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16.H. District Policy 509
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16.I. District Policy 513
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16.J. District Policy 514
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16.K. District Policy 516.5 (New)
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16.L. District Policy 532
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16.M. District Policy 534
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16.N. District Policy 601
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16.O. District Policy 602
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16.P. District Policy 603
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16.Q. District Policy 604
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16.R. District Policy 613
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16.S. District Policy 616
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16.T. District Policy 620
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16.U. District Policy 621 (New)
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16.V. District Policy 708
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16.W. District Policy 709
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16.X. District Policy 721
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16.Y. District Policy 806
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