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December 14, 2020 at 6:00 PM - Regular Meeting

Agenda
1. Convene:  6:00 PM     (Roll Call)
Description:  Call to Order - School Board Roll Call
Aaron Casper, Debjyoti "DD"Dwivedy, Elaine Larabee, Holly Link, Adam Seidel, Veronica Stoltz, Terri Swartout
2. Agenda Review and Approval:     (Action)
Description:  Approval of the agenda for the Monday, December 14, 2020 meeting of the School Board of Independent School District 272, Eden Prairie Schools.
MOTION_______ Seconded _______

Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
3. Approval of Previous Minutes:     (Action)
Description:  Approval of the UNOFFICIAL Minutes of the School Board Regular Business Meetings on November 23, 2020.
MOTION_______ Seconded _______
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
4. Truth in Taxation Hearing
4.A. 2021 Presentation - Updated
Attachments: (1)
5. Public Comment:     (Information)
6. Announcements:     (Information)
6.A. "Eagle Excellence" by Superintendent Josh Swanson
6.B. Superintendent Annual Review Statement
Attachments: (1)
6.C. Recognition of Outgoing Board Members
Description:  Chair Elaine Larabee
Director Holly Link
Director Terri Swartout
7. Spotlight on Success:     (Information)
Description:  Forest Hills Elementary
8. Board Work:      (Action)
8.A. Decision Preparation
8.A.1) COVID-19 Re-monitor
Attachments: (1)
8.B. Required Board Action     (Action)
8.B.1) Approval of Final Fiscal Year (FY) 2021-22 Levy    (Action)
Description:  MOTION_______ Seconded _______
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
8.B.1)a. Executive Summary of Pay 2021 Levy
Attachments: (1)
8.B.1)b. Pay 21 Final Levy Certification
Attachments: (1)
8.B.2) Resolution for Combined Polling Places for the General Elections for 2021     (Action)
Description:  MOTION_______ Seconded _______
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
8.B.3) School Board Treasurer's Report     (Action)
Description:  MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
8.B.4) Statement from Board Director Veronica Stoltz     (Action)
Description:  MOTION_______ Seconded _______
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
8.C. Policy Monitoring     (Action)
8.C.1) EL 2.5 Financial Planning and Budgeting
Description:               OI MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Evidence MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
8.C.1)a. EL 2.5.1  Risks incurring those situations or conditions described as unacceptable in the School Board policy "Financial Condition and Activities."
Description:               OI MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Evidence MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
8.C.1)b. EL 2.5.2  Neglects to present, no later than the third quarter of the current fiscal year, the assumptions, any material reinvestment of unbudgeted revenues or savings, and a timeline for the next annual budget.
Description:               OI MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Evidence MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
8.C.1)c. EL 2.5.3  Allows the fiscal year-end unassigned general fund balance to fall below 8% of expenditures.
Description:               OI MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Evidence MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
8.C.1)d. EL 2.5.4  Does not collect appropriate input from various sources.
Description:               OI MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Evidence MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
8.C.2) EL 2.0 Global Executive Constraint
Description:               OI MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Evidence MOTION _____ Seconded _____
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
8.D. Record of Board Self-Evaluation     (Action)
8.D.1) 2020-21 Record of Board Policy Monitoring - Governance Policies (No Updates)
Attachments: (1)
8.D.2) Record of Board Policy Monitoring - Ends and Executive Limitation     (Action)
Description:  MOTION_______ Seconded _______
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
9. Superintendent Consent Agenda:     (Action)
Description:  Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
MOTION _______ Seconded _______

Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
9.A. District Policies - See Appendix "A"
9.A.1) District Policy 419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
9.A.2) District Policy 522 - Title IX Student Sex Nondiscrimination, Grievance Procedure and Process (New)
9.A.3) District Policy 522 - Student Sex Nondiscrimination (Title IX) (Delete)
9.A.4) District Policy 607 - Organization of Grade Levels
9.B. Monthly Reports
9.B.1) Resolution of Acceptance of Donations  
Attachments: (1)
9.B.2) Human Resources Report
Attachments: (1)
9.B.3) Business Services Reports
9.B.3)a. Board Business
Attachments: (1)
9.C. Seek Bids - Lower Campus Updates
Attachments: (1)
10. Board Education & Required Reporting:     (Information)
10.A. Designing Pathways Update
11. Superintendent's Incidental Information Report:     (Information)
Description:  Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
11.A. CMS Construction Update - Presentation Added
Attachments: (1)
11.B. Start Time Update - Presentation Added
Attachments: (1)
12. Board Action on Committee Reports & Minutes:
12.A. Board Development Committee     (Action)
12.A.1) BDC Minutes for the 12/1/20 Meeting
Description:  MOTION ____ Seconded ____
Holly Link           Yes___ No ___  
Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
12.B. Community Linkage Committee
12.B.1) School Board Site Visits Debrief
12.C. Negotiations Committee
12.D. Policy Committee     (Action)
12.D.1) PC Minutes for the 11/30/20 Meeting
Description:  MOTION ____ Seconded ____
Holly Link           Yes___ No ___  
Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
12.D.1)a. Mentoring Training Policy Review
Description:  MOTION ____ Seconded ____
Holly Link           Yes___ No ___  
Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
13. Other Board Updates (AMSD, ISD 287, ECSU):     (Information)
Description:  A. AMSD (Association of Metropolitan Schools) - Terri Swartout & Holly Link
B. ISD 287 (Intermediate School District 287) - Adam Seidel
C. Metropolitan Educational Cooperative Service Unit (ECSU) - Veronica Stoltz
14. Board Work Plan:     (Action)
14.A. Work Plan Change Document     (Action)
Description:  MOTION_______ Seconded _______
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
Attachments: (1)
14.B. 2020-21 Board Annual Work Plan
Attachments: (1)
15. Adjournment:     (Action)
Description:  MOTION_______ Seconded _______ to adjourn at             PM
Holly Link           Yes___ No ___   Veronica Stoltz       Yes___ No ___
Terri Swartout  Yes___ No ___    Adam Seidel           Yes___ No ___
Elaine Larabee  Yes___ No ___    Debjyoti Dwivedy   Yes___ No ___

Aaron Casper    Yes___ No ___
16. Appendix "A" - District Policies
16.A. District Policy 419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Devices; Vaping Awareness and Prevention Instruction
Attachments: (1)
16.B. District Policy 522 - Title IX Student Sex Nondiscrimination, Grievance Procedure and Process (New)
16.C. District Policy 522 - Student Sex Nondiscrimination (Title IX) (Delete)
16.D. District Policy 607 - Organization of Grade Levels
Attachments: (1)
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