View Options:

Show Everything
Hide Everything

November 23, 2020 at 6:00 PM - Regular Meeting

Agenda
1. Convene:  6:00 PM     (Roll Call)
Description:  Call to Order - Aaron Casper, Debjyoti "DD"Dwivedy, Elaine Larabee, Holly Link, Adam Seidel, Veronica Stoltz, Terri Swartout
2. Agenda Review and Approval      (Action)
Description:  Approval of the agenda for the Monday, November 23, 2020 School Board of Independent School District 272, Eden Prairie Schools.
MOTION _______ Seconded _______

Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
3. Approval of Previous Minutes     (Action)
Description:  Approval of the UNOFFICIAL Minutes of the School Board Regular Business Meeting on Monday, October 26, 2020 and the Special Meeting on Friday, November 13, 2020.
MOTION _______ Seconded_______

Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
3.A. October 26, 2020 Regular Business Meeting
Attachments: (1)
3.B. November 13, 2020 Special Meeting
Attachments: (1)
4. Announcements     (Information)
5. Spotlight on Success      (Information)
Description:  Eden Prairie High School (EPHS)
6. Board Education & Required Reporting      (Information)
6.A. Fiscal Year (FY) 2019-20 Audited Financial Presentation Information (See Appendix "B")
6.A.1) 2019-20 Audited Financial Executive Summary
Attachments: (1)
6.A.2) Audited Financial Presentation (See Appendix "B")
6.A.3) Comprehensive Annual Financial Report (See Appendix "B")
6.A.4) District Internal Fund Balance Report (See Appendix "B")
6.A.5) Management Report (See Appendix "B")
6.A.6) Special Purpose Audit Reports (See Appendix "B")
6.B. COVID-19 Reassessment Update
Attachments: (1)
7. Board Work      (Action)
7.A. Decision Preparation
7.A.1) 2019-20 School Board Year-end Treasurer's Report
Attachments: (1)
7.B. Required Board Action     (Action)
7.B.1) Policy Monitoring
7.B.1)a. School Board Policy Re-monitoring (BMD's & GP's)
7.B.1)a.(1) Board-Management Delegation (BMD)      (Action)   
7.B.1)a.(1)(1) BMD 3.0 - Single Point of Connection
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
7.B.1)a.(1)(2) BMD 3.2 - Delegaton to the Superintendent
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
7.B.1)a.(2) Governance Process (GP)     (Action)
7.B.1)a.(2)(1) GP 4.5 - School Board Members' Code of Conduct
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
7.B.1)a.(2)(2) GP 4.6/GP 4.6.4.2 - Process for Addressing School Board Member Violations
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
7.B.1)a.(2)(3) GP 4.10 - Operation of the School Board Governing Rules
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
7.B.1)b. Executive Limitations - EL 2.9 Communication and Support to the School Board     (Action)
Description:                             OI MOTION _____ Seconded _____
                 Terri Swartout         Yes___     Holly Link            Yes___
                 Veronica Stoltz        Yes___     Adam Seidel       Yes___
                 Elaine Larabee         Yes___     Aaron Casper     Yes___

                 Debjyoti Dwivedy    Yes___
               Evidence MOTION _____ Seconded _____
               Terri Swartout         Yes___     Holly Link            Yes___
                 Veronica Stoltz        Yes___     Adam Seidel       Yes___
                Elaine Larabee         Yes___     Aaron Casper     Yes___

                Debjyoti Dwivedy    Yes___
Attachments: (1)
7.B.1)b.(1) EL 2.9.1  Neglect to submit monitoring reports required by the School Board in a timely, accurate, and understandable fashion.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(2) EL 2.9.2  Be untimely in reporting any actual or anticipated noncompliance with any policy of the School Board.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(3) EL 2.9.3  Neglect to submit unbiased information required by the School Board or let the School Board be unaware of relevant trends.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(4) EL 2.9.4  Let the School Board be unaware of any significant incidental information it requires, including district press releases, anticipated media coverage, threatened or pending lawsuits, and material internal and external changes.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(5) EL 2.9.5  Fail to advise the School Board if, in the Superintendent's opinion, the School Board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of School Board behavior that is detrimental to the working relationship between the School Board and the Superintendent.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(6) EL 2.9.6  Present information in unnecessarily complex or lengthy form or in a form that fails to differentiate among information of three types: monitoring, decision preparation, and incidental
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(7) EL 2.9.7  Provide a mechanism for official School Board, officer, or committee communications that is ineffective.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(8) EL 2.9.8  Communicate with individual School Board members in addressing official School Board business except when responding to officers or committees duly charged by the School Board.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(9) EL 2.9.9  Neglect to supply for the School Board’s consent agenda, along with applicable supporting information, all decisions delegated to the Superintendent yet required by law, regulation, or contract to be School Board-approved.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(10) EL 2.9.10  Allow the School Board to be unaware of potential consequences to the district posed by pending legislation or regulation.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.1)b.(11) EL 2.9.11  Send letters or surveys under the School Board’s name or on behalf of the School Board without School Board approval.
Description:               OI MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Evidence MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
7.B.2) Record of Board Self-Evaluation     (Action)
7.B.2)a. 2020-21 Record of Board Policy Monitoring - Governance Policies
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
7.B.2)b. 2020-21 Record of Board Policy Monitoring - Ends and Executive Limitations
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
8. Superintendent Consent Agenda      (Action)
Description:  Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
8.A. District Policies (See Appendix "A")
8.A.1) District Policy 516 - Student Medication
8.A.2) District Policy 601 - School District Curriculum and Instruction Goals
8.B. Monthly Reports
8.B.1) Resolution of Acceptance of Donations  
Attachments: (1)
8.B.2) Human Resources Report
Attachments: (1)
8.B.3) Business Services Reports
8.B.3)a. Board Business
Attachments: (1)
8.B.3)b. Financial Report - Monthly Revenue/Expenditure Report
Attachments: (1)
9. Superintendent's Incidental Information Report     (Information)
Description:  Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
9.A. School Start Times:  Next Steps
10. Board Action on Committee Reports & Minutes      (Action)
10.A. Board Development Committee
10.B. Community Linkage Committee
10.B.1) CLC Meeting Minutes from November 5, 2020      (Action)
Description:  Motion _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
10.B.2) Article for Inspiring News      (Action)     
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
10.C. Negotiations Committee
10.D. Policy Committee
11. Other Board Updates (AMSD, ISD 287, ECSU)     (Information)
Description:  A. AMSD (Association of Metropolitan Schools) - Terri Swartout & Holly Link
B. ISD 287 (Intermediate School District 287) - Adam Seidel
C. Metropolitan Educational Cooperative Service Unit (ECSU) - Veronica Stoltz
12. Board Work Plan     (Action)
12.A. "Proposed" Work Plan Changes Document     (Action)
Description:  MOTION _____ Seconded _____
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
Attachments: (1)
12.B. 2020-21 Board Annual Work Plan
Attachments: (1)
13. Closed Session:  Review of FY 2019-20 Superintendent Annual Review (Minn. Stat. 13D.05,Subd.3)     (Action)
Description:  Pursuant to MN Statue 13D.05, Subd.3(a): A public body may close a meeting to evaluate the performance of an individual who is subject to its authority.
MOTION by _______, Seconded by _____ to move into Closed Session at _______ p.m.

Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
MOTION by _______, Seconded by _____ to move out of Closed Session and the resume regular Business Meeting at _______ p.m.
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
14. Adjournment     (Action)
Description:  MOTION _____ Seconded _____ to adjourn at             PM.
Terri Swartout         Yes___     Holly Link            Yes___
Veronica Stoltz        Yes___     Adam Seidel       Yes___
Elaine Larabee         Yes___     Aaron Casper     Yes___

Debjyoti Dwivedy    Yes___
15. Appendix "A" - District Policies
15.A. District Policy 516 - Student Medication
Attachments: (1)
15.B. District Policy 601 - School District Curriculum and Instruction Goals
16. Appendix "B" - Fiscal Year 2019-20 Audited Financial Presentation Information
16.A. Audited Financial Presentation
Attachments: (1)
16.B. Comprehensive Annual Financial Report
Attachments: (1)
16.C. District Internal Fund Balance Report
Attachments: (1)
16.D. Management Report
Attachments: (1)
16.E. Special Purpose Audit Reports
Attachments: (1)
<< Back to the Public Page for Independent School District #272 Eden Prairie Schools