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September 28, 2020 at 6:00 PM - Regular Meeting

Agenda
1. Convene:  6:00 PM     (Roll Call)
Description:  Call to Order - School Board Roll Call
Aaron Casper, Debjyoti "DD"Dwivedy, Elaine Larabee, Holly Link, Adam Seidel, Veronica Stoltz, Terri Swartout
2. Pledge of Allegiance - 6:03 PM
3. Agenda Review and Approval:  6:05 PM      (Action)
Description:  Approval of the agenda for Monday, September 28, 2020 meeting of the School Board of Independent School District 272, Eden Prairie Schools.
Motion_______ Seconded _______
4. Approval of Previous Minutes:  6:05 PM      (Action)
Description:  Approval of the UNOFFICIAL Minutes of the School Board Meetings for the August 10, 2020 and the August 24, 2020 Meeting
Motion _______ Seconded_______
Attachments: (2)
5. Public Comment:  6:05 PM      (Information)
6. Announcements:  6:10 PM      (Information)
7. Board Work:  6:25 PM       (Action)
7.A. Decision Preparation
7.A.1) School Site Visits
7.A.2) New Policy Introduction in Governance Process (GP) 4.5 - School Board Member Electronic Devices (First Reading)
7.A.2)a. New Policy Proposal: GP 4.5.6.1
Attachments: (1)
7.A.2)b. Current GP 4.5 Policy
Attachments: (1)
7.B. Required Board Action     (Action)
7.B.1) Resolution Authorizing the Issuance of General Obligation Bonds, Series 2020A     (Action)
Description:  MOTION _____ Seconded  _____
7.B.1)a. Executive Summary
Attachments: (1)
7.B.1)b. Presale Report
Attachments: (1)
7.B.1)c. Resolution
Attachments: (1)
7.B.2) Approval of Preliminary FY2021-22 Levy     (Action)
Description:  MOTION _____ Seconded _____
7.B.2)a. Executive Summary
Attachments: (1)
7.B.2)b. Tax Levy Comparison
Attachments: (1)
7.B.2)c. Tax Levy Presentation Pay 21
Attachments: (1)
7.B.3) Reassessment Update - Safe Schools Plan      (Action)
Description:  MOTION _____ Seconded _____
Attachments: (1)
7.C. Policy Monitoring     (Action)
7.C.1) Executive Limitations (EL's)
7.C.1)a. EL 2.3 - Treatment of Parents
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
Attachments: (1)
7.C.1)a.(1) EL 2.3.1  Impede the flow of timely, adequate, and easily accessible information about the district in general and their child, in particular.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)a.(2) EL 2.3.2  Allow an environment where concerns or inquiries directed to the Superintendent are not acknowledged and subsequently handled by the district in a timely, respectful manner.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)a.(3) EL 2.3.3  Set school policies or make major decisions without appropriate input and representation from district parents.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)b. EL 2.6 Financial Management and Operations
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
Attachments: (1)
7.C.1)b.(1) EL 2.6.1  Allow payroll or debts to be settled in an untimely manner.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)b.(2) EL 2.6.2  Allow payments or other government-ordered payments or filings to be overdue or inaccurately filed.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)b.(3) EL 2.6.3  Use contingency funds greater than $100,000 without informing the School Board.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)b.(4) EL 2.6.4   Acquire, encumber, or dispose of real property without School Board approval.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)b.(5) EL 2.6.5  Lease real property or remodel leased real property without School Board approval.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)b.(6) EL 2.6.6  Allow receivables to remain unpursued after a reasonable grace period.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.1)b.(7) EL 2.6.7  Allow fee-based relationships in excess of $100,000 annually to continue beyond 3 years without a formal review that includes an analysis of contract fees and performance.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
7.C.2) All Board Management Delegation Policies (BMD's)          (Action)
7.C.2)a. BMD 3.0 - Single Point of Contact
Description:  MOTION _____ Seconded _____ Board behavior is/is not fully compliant.
Attachments: (1)
7.C.2)b. BMD 3.1 - Unity of Control
Description:  MOTION _____ Seconded _____ Board behavior is/is not fully compliant.
Attachments: (1)
7.C.2)c. BMD 3.2 - Delegation to the Superintendent
Description:  MOTION _____ Seconded _____ Board behavior is/is not fully compliant.
Attachments: (1)
7.C.2)d. BMD 3.3 - Superintendent Accountability & Performance
Description:  MOTION _____ Seconded _____ Board behavior is/is not fully compliant.
Attachments: (1)
7.C.3) Governance Process Policies:  4.4, 4.5, 4.6, 4.7., 4.8, 4.10     (Action)
7.C.3)a. GP 4.4 - Officer Roles
Description:  MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments: (1)
7.C.3)b. GP 4.5 School Board Members Code of Conduct
Description:  MOTION _____ Seconded _____ Board behavior is/is not compliant.
7.C.3)c. GP 4.6 - Process of Addressing School Board Member Violations
Description:  MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments: (1)
7.C.3)d. GP 4.7 School Board Committee Principles
Description:  MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments: (1)
7.C.3)e. GP 4.8 - School Board Committee Structure
Description:  MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments: (1)
7.C.3)f. GP 4.10 - Operation of the School Board Governing Rules
Description:  MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments: (1)
7.D. Record of Board Self-Evaluation     (Action)
7.D.1) 2020-21 Record of Board Policy Monitoring - Governance Policies (No Updates)
Attachments: (1)
7.D.2) Record of Board Policy Monitoring - Ends and Executive Limitation
Description:  MOTION _____ Seconded _____
Attachments: (1)
8. Superintendent Consent Agenda:  7:05 PM      (Action)
Description:  Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
MOTION _______ Seconded _______
8.A. Post-Issuance Debt Compliance Policy
8.A.1) Executive Summary
Attachments: (1)
8.A.2) Resolution
Attachments: (1)
8.A.3) Policy
Attachments: (1)
8.A.4) Procedures
Attachments: (1)
8.B. Monthly Reports
8.B.1) Resolution of Acceptance of Donations  
Attachments: (1)
8.B.2) Human Resources Report
Attachments: (1)
8.B.3) Business Services Reports
8.B.3)a. Board Business
Attachments: (1)
8.B.3)b. Financial Report - Monthly Revenue/Expenditure Report
8.B.3)b.(1) June 2020 Report
Attachments: (1)
8.B.3)b.(2) July 2020 Report
Attachments: (1)
8.B.3)b.(3) August 2020 Report
Attachments: (1)
9. Superintendent's Incidental Information Report:  7:30 PM      (Information)
Description:  Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
9.A. FY 2019-20 Year-end Preliminary Financial Report
Attachments: (1)
9.B. FY 2020-21 Preliminary Enrollment Report
Attachments: (1)
10. Board Action on Committee Reports & Minutes:  7:50 PM      (Action)
10.A. Board Development Committee      (Action)
10.A.1) Committee Meeting Minutes from 9/25/20
Description:  MOTION _____ Seconded _____
Attachments: (1)
10.B. Community Linkage Committee
10.C. Negotiations Committee
10.D. Policy Committee      (Action)
10.D.1) Committee Meeting Minutes from 9/21/20 - Updated
Description:  MOTION _____ Seconded _____
Attachments: (1)
11. Other Board Updates (AMSD, ISD 287):  8:10 PM     (Information)
Description:  A. AMSD (Association of Metropolitan Schools) - Terri Swartout & Holly Link
B. ISD 287 (Intermediate School District 287) - Adam Seidel
C. ECSU (Metropolitan Educational Cooperative Service Unit) - Veronica Stoltz
12. Board Work Plan: 8:20 PM      (Action)
12.A. Work Plan Change Document     (Action)
Description:  MOTION _____ Seconded _____
Attachments: (1)
12.B. 2020-21 Board Annual Work Plan
Attachments: (1)
13. Adjournment:     (Action)
Description:  MOTION _____ Seconded _____ to adjourn at              PM
                                                                                                 
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