September 28, 2020 at 6:00 PM - Regular Meeting
| Agenda |
|---|
|
1. Convene: 6:00 PM (Roll Call)
Description:
Call to Order - School Board Roll Call
Aaron Casper, Debjyoti "DD"Dwivedy, Elaine Larabee, Holly Link, Adam Seidel, Veronica Stoltz, Terri Swartout |
|
2. Pledge of Allegiance - 6:03 PM
|
|
3. Agenda Review and Approval: 6:05 PM (Action)
Description:
Approval of the agenda for Monday, September 28, 2020 meeting of the School Board of Independent School District 272, Eden Prairie Schools.
Motion_______ Seconded _______ |
|
4. Approval of Previous Minutes: 6:05 PM (Action)
Description:
Approval of the UNOFFICIAL Minutes of the School Board Meetings for the August 10, 2020 and the August 24, 2020 Meeting
Motion _______ Seconded_______
Attachments:
()
|
|
5. Public Comment: 6:05 PM (Information)
|
|
6. Announcements: 6:10 PM (Information)
|
|
7. Board Work: 6:25 PM (Action)
|
|
7.A. Decision Preparation
|
|
7.A.1) School Site Visits
|
|
7.A.2) New Policy Introduction in Governance Process (GP) 4.5 - School Board Member Electronic Devices (First Reading)
|
|
7.A.2)a. New Policy Proposal: GP 4.5.6.1
Attachments:
()
|
|
7.A.2)b. Current GP 4.5 Policy
Attachments:
()
|
|
7.B. Required Board Action (Action)
|
|
7.B.1) Resolution Authorizing the Issuance of General Obligation Bonds, Series 2020A (Action)
Description:
MOTION _____ Seconded _____
|
|
7.B.1)a. Executive Summary
Attachments:
()
|
|
7.B.1)b. Presale Report
Attachments:
()
|
|
7.B.1)c. Resolution
Attachments:
()
|
|
7.B.2) Approval of Preliminary FY2021-22 Levy (Action)
Description:
MOTION _____ Seconded _____
|
|
7.B.2)a. Executive Summary
Attachments:
()
|
|
7.B.2)b. Tax Levy Comparison
Attachments:
()
|
|
7.B.2)c. Tax Levy Presentation Pay 21
Attachments:
()
|
|
7.B.3) Reassessment Update - Safe Schools Plan (Action)
Description:
MOTION _____ Seconded _____
Attachments:
()
|
|
7.C. Policy Monitoring (Action)
|
|
7.C.1) Executive Limitations (EL's)
|
|
7.C.1)a. EL 2.3 - Treatment of Parents
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
Attachments:
()
|
|
7.C.1)a.(1) EL 2.3.1 Impede the flow of timely, adequate, and easily accessible information about the district in general and their child, in particular.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)a.(2) EL 2.3.2 Allow an environment where concerns or inquiries directed to the Superintendent are not acknowledged and subsequently handled by the district in a timely, respectful manner.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)a.(3) EL 2.3.3 Set school policies or make major decisions without appropriate input and representation from district parents.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)b. EL 2.6 Financial Management and Operations
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
Attachments:
()
|
|
7.C.1)b.(1) EL 2.6.1 Allow payroll or debts to be settled in an untimely manner.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)b.(2) EL 2.6.2 Allow payments or other government-ordered payments or filings to be overdue or inaccurately filed.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)b.(3) EL 2.6.3 Use contingency funds greater than $100,000 without informing the School Board.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)b.(4) EL 2.6.4 Acquire, encumber, or dispose of real property without School Board approval.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)b.(5) EL 2.6.5 Lease real property or remodel leased real property without School Board approval.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)b.(6) EL 2.6.6 Allow receivables to remain unpursued after a reasonable grace period.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.1)b.(7) EL 2.6.7 Allow fee-based relationships in excess of $100,000 annually to continue beyond 3 years without a formal review that includes an analysis of contract fees and performance.
Description:
OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____ |
|
7.C.2) All Board Management Delegation Policies (BMD's) (Action)
|
|
7.C.2)a. BMD 3.0 - Single Point of Contact
Description:
MOTION _____ Seconded _____ Board behavior is/is not fully compliant.
Attachments:
()
|
|
7.C.2)b. BMD 3.1 - Unity of Control
Description:
MOTION _____ Seconded _____ Board behavior is/is not fully compliant.
Attachments:
()
|
|
7.C.2)c. BMD 3.2 - Delegation to the Superintendent
Description:
MOTION _____ Seconded _____ Board behavior is/is not fully compliant.
Attachments:
()
|
|
7.C.2)d. BMD 3.3 - Superintendent Accountability & Performance
Description:
MOTION _____ Seconded _____ Board behavior is/is not fully compliant.
Attachments:
()
|
|
7.C.3) Governance Process Policies: 4.4, 4.5, 4.6, 4.7., 4.8, 4.10 (Action)
|
|
7.C.3)a. GP 4.4 - Officer Roles
Description:
MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments:
()
|
|
7.C.3)b. GP 4.5 School Board Members Code of Conduct
Description:
MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments:
()
|
|
7.C.3)c. GP 4.6 - Process of Addressing School Board Member Violations
Description:
MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments:
()
|
|
7.C.3)d. GP 4.7 School Board Committee Principles
Description:
MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments:
()
|
|
7.C.3)e. GP 4.8 - School Board Committee Structure
Description:
MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments:
()
|
|
7.C.3)f. GP 4.10 - Operation of the School Board Governing Rules
Description:
MOTION _____ Seconded _____ Board behavior is/is not compliant.
Attachments:
()
|
|
7.D. Record of Board Self-Evaluation (Action)
|
|
7.D.1) 2020-21 Record of Board Policy Monitoring - Governance Policies (No Updates)
Attachments:
()
|
|
7.D.2) Record of Board Policy Monitoring - Ends and Executive Limitation
Description:
MOTION _____ Seconded _____
Attachments:
()
|
|
8. Superintendent Consent Agenda: 7:05 PM (Action)
Description:
Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
MOTION _______ Seconded _______ |
|
8.A. Post-Issuance Debt Compliance Policy
|
|
8.A.1) Executive Summary
Attachments:
()
|
|
8.A.2) Resolution
Attachments:
()
|
|
8.A.3) Policy
Attachments:
()
|
|
8.A.4) Procedures
Attachments:
()
|
|
8.B. Monthly Reports
|
|
8.B.1) Resolution of Acceptance of Donations
Attachments:
()
|
|
8.B.2) Human Resources Report
Attachments:
()
|
|
8.B.3) Business Services Reports
|
|
8.B.3)a. Board Business
Attachments:
()
|
|
8.B.3)b. Financial Report - Monthly Revenue/Expenditure Report
|
|
8.B.3)b.(1) June 2020 Report
Attachments:
()
|
|
8.B.3)b.(2) July 2020 Report
Attachments:
()
|
|
8.B.3)b.(3) August 2020 Report
Attachments:
()
|
|
9. Superintendent's Incidental Information Report: 7:30 PM (Information)
Description:
Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
|
|
9.A. FY 2019-20 Year-end Preliminary Financial Report
Attachments:
()
|
|
9.B. FY 2020-21 Preliminary Enrollment Report
Attachments:
()
|
|
10. Board Action on Committee Reports & Minutes: 7:50 PM (Action)
|
|
10.A. Board Development Committee (Action)
|
|
10.A.1) Committee Meeting Minutes from 9/25/20
Description:
MOTION _____ Seconded _____
Attachments:
()
|
|
10.B. Community Linkage Committee
|
|
10.C. Negotiations Committee
|
|
10.D. Policy Committee (Action)
|
|
10.D.1) Committee Meeting Minutes from 9/21/20 - Updated
Description:
MOTION _____ Seconded _____
Attachments:
()
|
|
11. Other Board Updates (AMSD, ISD 287): 8:10 PM (Information)
Description:
A. AMSD (Association of Metropolitan Schools) - Terri Swartout & Holly Link
B. ISD 287 (Intermediate School District 287) - Adam Seidel C. ECSU (Metropolitan Educational Cooperative Service Unit) - Veronica Stoltz |
|
12. Board Work Plan: 8:20 PM (Action)
|
|
12.A. Work Plan Change Document (Action)
Description:
MOTION _____ Seconded _____
Attachments:
()
|
|
12.B. 2020-21 Board Annual Work Plan
Attachments:
()
|
|
13. Adjournment: (Action)
Description:
MOTION _____ Seconded _____ to adjourn at PM
|
