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October 26, 2020 at 6:00 PM - Regular Meeting

Agenda
1. Convene:  6:00 PM    (Roll Call)
Description:  Call to Order - School Board Roll Call
Aaron Casper, Debjyoti "DD"Dwivedy, Elaine Larabee, Holly Link, Adam Seidel, Veronica Stoltz, Terri Swartout
2. Pledge of Allegiance:  6:03 PM
3. Agenda Review and Approval:  6:05 PM     (Action)
Description:  Approval of the agenda for the Monday, October 26, 2020 meeting of the School Board of Independent School District 272, Eden Prairie Schools.
MOTION _______ Seconded _______
4. Approval of Previous Minutes:  6:05 PM      (Action)
Description:  Approval of the UNOFFICIAL Minutes of the School Board Regular Business Meetings for September 28, 2020.
MOTION _______ Seconded_______
Attachments: (1)
5. Public Comment:  6:05 PM      (Information)
6. Announcements:  6:10 PM      (Information)
7. Spotlight on Success:  6:15 PM      (Information)
Description:  Prairie View Elementary - Building Strong Readers, Writers and Authors: Students inspired by meeting authors of books and novels they are reading
 
8. Board Work:  6:25 PM       (Action)
8.A. Decision Preparation
8.A.1) Re-Assessment:  COVID-19 Re-monitor
Attachments: (1)
8.B. Required Board Action     (Action)
8.B.1) Resolution Awarding the Sale of the General Obligation Facilities Maintenance and Refunding Bonds, Series 2020A (Roll Call)      (Action)
8.B.1)a. Executive Summary
Attachments: (1)
8.B.1)b. Resolution - Updated 10-28-20
Attachments: (1)
8.B.1)c. Sale Day Report (Day of Board Meeting)
Description:  Aaron Casper           Yes___ No___   Adam Seidel      Yes___ No___
Debjyoti Dwivedy   Yes___ No___   Veronica Stoltz Yes___ No___
Elaine Larabee        Yes___ No___   Terri Swartout   Yes___ No___
Holly Link                 Yes___ No___
Attachments: (1)
8.C. Policy Monitoring      (Action)
8.C.1) New Policy Introduction in Governance Process (GP 4.5) - School Board Member Electronic Devices GP 4.5.6.1 (2nd Reading)      (Action)
Description:  MOTION _____ Seconded _____
Attachments: (1)
8.C.2) GP 4.4 Officer Roles (Policy Change to GP 4.4.1.4)      (Action)
Description:  MOTION _____ Seconded _____
Attachments: (1)
8.C.3) Ends 1.1, 1.2, 1.3 Evidence (FY 2018-19) - Executive Summary     (Action)
8.C.3)a. Ends Policy 1.1 - Each student graduates and is academically prepared to progress to multiple opportunities after high school.
Description:  Evidence MOTION _____ Seconded ____
8.C.3)a.(1) Ends Policy 1.1.1 - Each student is reading at grade level by the end of third grade.
Description:  Evidence MOTION _____ Seconded _____
8.C.3)a.(2) Ends Policy 1.1.2 - Each student achieves individual growth expectations and proficiency annually in, but not limited to, Language Arts, Math and Science.
Description:  Evidence MOTION _____ Seconded _____
8.C.3)a.(3) Ends Policy 1.1.3 - Each student receives a broad-based education that exceeds the
Minnesota State Graduation Requirements
Description:  Evidence MOTION _____ Seconded _____
8.C.4) Ends Policy 1.2 - Each student has the 21st century skills needed to succeed in the global economy.     (Action)
Description:  Evidence MOTION _____ Seconded _____
8.C.5) Ends Policy 1.3 - Each student has the knowledge that citizens and residents of the United States need to contribute positively to society.     (Action)
Description:  Evidence MOTION _____ Seconded _____
8.C.6) Executive Limitations (EL's)     (Action)
8.C.6)a. EL 2.4 - Treatment of Staff
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
Attachments: (1)
8.C.6)a.(1) EL 2.4.1  Allow staff to work without a written job description.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
8.C.6)a.(2) EL 2.4.2 Operate without accessible, clearly-written personnel policies.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
8.C.6)a.(3) EL 2.4.3  Operate without a reasonable, formal evaluation policy for all staff.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
8.C.6)a.(4) EL 2.4.4  Allow staff to be unprepared to deal with emergency situations.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
8.C.6)a.(5) EL 2.4.5  Operate without policies and procedures which prevent conflict of interest.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
8.C.6)b. EL 2.8 - Compensation and Benefits      (Action)
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
Attachments: (1)
8.C.6)b.(1) EL 2.8.1  Promise or imply permanent or guaranteed employment.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
8.C.6)b.(2) EL 2.8.2  Establish current compensation and benefits that deviate materially from the geographical or professional market for the skills employed. Further, compensation and benefits must not deviate from School Board-established parameters.
Description:               OI MOTION _____ Seconded _____
Evidence MOTION _____ Seconded _____
8.C.7) Governance Process (GP's)     (Action)
8.C.7)a. GP 4.0 - Global Governance Commitment
Description:  MOTION _____ Seconded _____ Board is/is not compliant.
Attachments: (1)
8.C.7)b. GP 4.1 - Governing Style
Description:  MOTION _____ Seconded _____ Board is/is not compliant.
Attachments: (1)
8.C.7)c. GP 4.2 - School Board Job Product
Description:  MOTION _____ Seconded _____ Board is/is not compliant.
Attachments: (1)
8.C.7)d. GP 4.3 - Annual Work Plan
Description:  MOTION _____ Seconded _____ Board is/is not compliant.
Attachments: (1)
8.C.7)e. GP 4.9 - Governance Investment
Description:  MOTION _____ Seconded _____ Board is/is not compliant.
Attachments: (1)
8.D. Record of Board Self-Evaluation     (Action)
8.D.1) 2020-21 Record of Board Policy Monitoring - Governance Policies 
Description:  MOTION _____ Seconded _____
Attachments: (1)
8.D.2) 2020-21 Record of Board Policy Monitoring - Ends & Executive Limitations
Description:  MOTION _____ Seconded _____
Attachments: (1)
9. Superintendent Consent Agenda:      (Action)
Description:  Management items the Board would not act upon in Policy Governance, but require Board approval from outside entities.
MOTION _______ Seconded _______
9.A. Monthly Reports
9.A.1) Resolution of Acceptance of Donations  
Attachments: (1)
9.A.2) Human Resources Report
Attachments: (1)
9.A.3) Business Services Reports
9.A.3)a. Board Business
Attachments: (1)
9.A.3)b. Financial Report - Monthly Revenue/Expenditure Report
Attachments: (1)
9.B. FY 2020-21 Bus Purchase
9.B.1) Executive Summary
Attachments: (1)
9.C. Update to MDE IoWA for External User Access Recertification System
Attachments: (1)
10. Board Education & Required Reporting:     (Information)
10.A. Central Middle School (CMS) Schedule (Presentation Updated)
Attachments: (1)
11. Superintendent's Incidental Information Report:     (Information)
Description:  Incidental Information is considered as "nice to know" information regarding district business. Monitoring and decision-making information are handled elsewhere on the agenda. These items are not open for debate, but rather for awareness and understanding. (Supports EL 2.9 in general and 2.9.6 specifically)
11.A. Enrollment Report as of October 1, 2020
11.A.1) Executive Summary
Attachments: (1)
11.A.2) Kindergarten Capture Rate
Attachments: (1)
11.A.3) Enrollment History & Projections
11.A.3)a. By Site
Attachments: (1)
11.A.3)b. Totals
Attachments: (1)
11.A.4) Official October 1 Enrollment Count
Attachments: (1)
11.B. World's Best Workforce Report & Achievement & Integration Plan - 2019-2020 Summary of Progress
Attachments: (1)
11.C. EP Online
Attachments: (1)
11.D. Start Times
12. Board Action on Committee Reports & Minutes:     (Action)
12.A. Board Development Committee     (Action)
12.A.1) BDC Meeting Minutes - October 7, 2020
Description:  MOTION _____ Seconded _____
Attachments: (1)
12.A.2) School Board Handbook - Revision to Last Page
Description:  MOTION _____ Seconded _____
Attachments: (1)
12.B. Community Linkage Committee     (Action)
12.B.1) CLC Meeting Minutes from October 19, 2020
Description:  MOTION _____ Seconded _____
Attachments: (1)
12.C. Negotiations Committee
12.D. Policy Committee      (Action)
12.D.1) Policy Committee Meeting Minutes from October 19, 2020
Description:  MOTION _____ Seconded _____
Attachments: (1)
13. Other Board Updates (AMSD, ISD 287):     (Information)
Description:  A. AMSD (Association of Metropolitan Schools) - Terri Swartout & Holly Link
B. ISD 287 (Intermediate School District 287) - Adam Seidel
C. Metropolitan Educational Cooperative Service Unit (ECSU) - Veronica Stoltz
14. Board Work Plan:     (Action)
14.A. Proposed Work Plan Changes Document      (Action)
Description:  MOTION _____ Seconded _____
Attachments: (1)
14.B. 2020-21 Board Annual Work Plan
Attachments: (1)
15. Adjournment:     (Action)
Description:  MOTION _____ Seconded _____ to adjourn at              PM.
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