Public Meeting Agenda: October 25, 2023 at 1:00 PM - BOARD OF DIRECTORS MEETING

I. ROLL CALL AND DETERMINATION OF QUORUM

II. INTRODUCTION OF GUESTS

III. APPROVAL OF MINUTES- AUG 23, 2023 pg.1

IV. NEW BUSINESS

IV.1. EXECUTIVE COMMITTEE:

IV.1.a. Presenter: Hon. Bella Rubio

IV.1.a.1. ACTION ITEMS:

IV.1.a.1.a. Discussion and/or action to approve revisions to procurement policy. pg.11

IV.1.a.1.b. Discussion and/or action to approve updated changes to dress code policy. pg.60

IV.1.a.1.c. Discussion and/or action to approve Workforce Center Operator Annual Renewal for November 1, 2023 through September 30, 2024 (Fourth of a Four Year RFP Contract). pg.63

IV.1.a.1.d. Discussion and/or action to approve Child Care Services Contract Renewal for November 1, 2023 through September 30, 2024 (First year of a Four- Year RFP Contract). pg.65

IV.1.a.1.e. Discussion and/ or action to approve the TCDRS Plan Assessment for Plan Year 2024 at an increased rate from 15.64% to 15.94%. pg. 66

IV.1.a.1.f. MRGDC Board of Directors will convene in closed session under the Texas Open
Meetings Act, Texas Government Code Section 551.074 et seq. Chapter 551.074 –
Personnel

Discussion and/or action to discuss the Executive Director's position vacancy.

IV.1.a.2. INFORMATION ITEM:

IV.1.a.2.a. Update on Workforce Solutions MRGDC.

IV.2. AUDIT COMMITTEE:

IV.2.a. Presenter: Mr. Joe Cardenas

IV.2.a.1. INFORMATION ITEM:

IV.2.a.1.a. October 2023 audit update. pg.69

IV.3. BUDGET COMMITTEE:

IV.3.a. Presenter: Hector Gonzales

IV.3.a.1. ACTION ITEM:

IV.3.a.1.a. Discussion and/ or action to amend FY 2023-2024 budget. pg.74

IV.4. ADVISORY COMMITTEES:

IV.4.a. Area Advisory Committee on Aging:

IV.4.a.1. Presenter: Hon. Bella Rubio

IV.4.a.1.a. INFORMATION ITEM:

IV.4.a.1.a.a. Area Agency on Aging Program Report. pg.86

IV.4.b. 2-1-1 Area Information Center:

IV.4.b.1. Presenter: Mr. Henry Garcia

IV.4.b.1.a. ACTION ITEM:

IV.4.b.1.a.a. Ratification to approve the Memorandum of Understanding between the United Way of San Antonio and Bexar County and the Middle Rio Grande Development Council 2-1-1 Texas Program for after-hour, weekend and holiday phone coverage. pg.88

IV.4.b.1.a.b. Ratification to accept 211 contract for FY 2023-2024 in the amount of $219,704.29. pg.90

IV.4.b.1.b. INFORMATION ITEM:

IV.4.b.1.b.a. 2-1-1 I&R Program Report. pg.95

IV.4.c. 9-1-1 Advisory Committee:

IV.4.c.1. Presenter: Mr. Henry Garcia

IV.4.c.1.a. ACTION ITEM:

IV.4.c.1.a.a. Discussion and/ or action for purchase of Maintenance Agreement from Western State Communications, Inc., $139,050.00 for Fiscal Year 23-24, year 1 beginning on September ‘23 through August ‘24.

IV.4.c.1.a.b. Discussion and/or action for the purchase of software maintenance & remote tech support, software (H-GAC Contract EC07-23) from Intrado for the 911 Viper System, $69,444.00 per year from Fiscal Year 23-243, year 1 beginning on September ‘23 thru August ‘24.

IV.4.c.1.a.c. Discussion and/or action for the purchase Power Metrics Advanced Renewal – September 1, 2023 – August 31, 2024, (H-GAC Contract EC07-23), $34,588.00.

IV.4.c.1.b. INFORMATION ITEM:

IV.4.c.1.b.a. 9-1-1 Program Report. pg.100

IV.4.d. Homeland Security Committee:

IV.4.d.1. Hon. William Mitchell

IV.4.d.1.a. ACTION ITEM:

IV.4.d.1.a.a. Ratification to accept the FY 2023-24 – Grant# 2969509 for Regional Planning Activities in the
amount of $52,114.75.

IV.4.d.1.a.b. Ratification to accept the FY 2023-24 – Grant# 2969609 for Regional Trunked Radio System in
$114,446.93.

IV.4.d.1.a.c. Ratification to accept the FY 2023-24 – Middle Rio Grande Regional Hazard Mitigation Plan Grant in
the amount of $332,500.00.

IV.4.d.1.a.d. Ratification to accept FY 2023 COPS Technology and Equipment Program in the amount of $5.4
million.

IV.4.d.1.a.e. Discussion and/or action to approve scope of work for HMGP Project Coordinator, temporary contractual position, Project Deadline - June 7, 2025.

IV.4.d.1.b. INFORMATION ITEM:

IV.4.d.1.b.a. Homeland Security Committee Report. pg. 101

IV.4.e. Criminal Justice Advisory Committee:

IV.4.e.1. Presenter: Mr. Henry Garcia

IV.4.e.1.a. ACTION ITEM:

IV.4.e.1.a.a. Ratification to accept the FY 2023-25 – Grant# 2361108 for State Criminal Justice Planning (421)
Fund in the amount of $104, 035.00.

IV.4.e.1.a.b. Discussion and/or action to approve MRGDC to pursue a sole source contract with SWTJC for Law Enforcement Training Academy contractual services, FY2023-2025.

IV.4.e.1.b. INFORMATION ITEM:

IV.4.e.1.b.a. Criminal Justice Program Report. pg. 102

IV.4.f. Solid Waste Advisory Committee:

IV.4.f.1. Mr. Henry Garcia

IV.4.f.1.a. INFORMATION ITEM:

IV.4.f.1.a.a. Solid Waste Program Report. pg.103

IV.5. STANDING COMMITTEES:

IV.5.a. Community & Economic Development Committee:

IV.5.a.1. Hon. Alvaro Arreola

IV.5.a.1.a. ACTION ITEM:

IV.5.a.1.a.a. Discussion and/or action to approve FY 2024 CEDAF Contract in the amount of $9,147. pg.104

IV.5.a.1.a.b. Discussion and/or action to approve appointment of MRGDC rep- Hon. Bella Rubio.

IV.5.a.1.b. INFORMATION ITEM:

IV.5.a.1.b.a. Planning and Operations Activity Report. pg. 105

IV.5.b. Finance Committee:

IV.5.b.1. Presenter: Mr. Joe Cardenas

IV.5.b.1.a. ACTION ITEMS:

IV.5.b.1.a.a. Ratification of expenditures/obligations of goods and services over $25,000.00. pg. 107

IV.5.b.1.b. INFORMATION ITEM:

IV.5.b.1.b.a. Finance Report update of "Statement of Expenditures". pg. 108

IV.5.c. Workforce Committee:

IV.5.c.1. Presenter: Ms. Otila Gonzalez

IV.5.c.1.a. ACTION ITEMS:

IV.5.c.1.a.a. Discussion and/or action to accept the Trade Act Services for Dislocated Workers Contract #2724TRA001 in the amount of $10,000.00. The Grant Period October 01, 2023 through September 30, 2024. pg. 113

IV.5.c.1.a.b. Discussion and/or action to accept the Temporary Assistance for Needy Families/Choices, Contract # 2724TAF001 in the amount of $824,313.00. The Grant Period October 01, 2023 to October 31, 2024. pg. 114

IV.5.c.1.a.c. Discussion and/or action to accept the Workforce Commission Initiative Contract #2724WCIOO1 in the amount of $43,000. The grant period October 01, 2023 through September 30, 2024. pg. 115

IV.5.c.1.a.d. Discussion and/or action to accept the Texas Department of Family and Protective Services (DFPS) Contract #2724CCP001 in the amount of $0.00. The Grant Period September 01, 2023 through December 31, 2024. pg. 116

IV.5.c.1.a.e. Discussion and/or action to accept The Reemployment Services and Eligibility Assessment Contract#2723REA001 in the amount of $215,168.00. pg. 117

IV.5.c.1.a.f. Discussion and/or action to accept The Reemployment Services and Eligibility Assessment Amendment # 002 Contract #2723REA001: To amend this BCY23 Reemployment Services and Eligibility Assessment Grant Award (RESEA) provide additional funding in the amount of $100,000, The additional amount includes $90,000 made available for RESEA eligible expenses that improves employment outcomes and claimant participation and $10,000 to support
Training/Outreach. Total Amended Grant Award Amount: $303,373.00 The Grant Amended period September 30, 2023 through March 31, 2024. pg. 118

IV.5.c.1.a.g. Discussion and/or action to accept Texas Workforce Commission (TWC)Non-Financial Agreement Amendment 001, Contract # 2723ABA001 to establish a working relationship between TWC and the Workforce Solutions Board Office. The Amendment shall be effective on September 27, 2023. pg. 121

IV.5.c.1.a.h. Discussion and/or action to accept The Supplemental Nutrition Assistance Program Employment & Training Contract #2724SNE001 in the amount of $161,657.00. The Grant Period October 01, 2023 through September 30, 2024. pg. 123

IV.5.c.1.a.i. Discussion and/or action to accept the Child Care Local Match Contract# 2724CCM001 in the amount of $709,914. The Grant Period October 01, 2023 through December 31, 2024. pg. 124

IV.5.c.1.a.j. Discussion and/or action to accept This Amendment No. 2 (Amendment) is entered into between the Texas Workforce Commission (TWC) and Workforce Solutions Middle Rio Grande Board. pg. 125

IV.5.c.1.a.k. Discussion and/or action to accept Interagency Corporation Contract. (Paid Work Experience; PWE) effective 10/01/2023 through 09/30/2025. pg. 128

IV.5.c.1.a.l. . Discussion and/or action to accept the CCDF Quality Improvement Activity Amendment #1 Contract #2724CCQ001 in the total amended grant award amount of $785,397. pg. 130

IV.5.c.1.a.m. Discussion and/or action to accept the Child Care Services Formula Allocation Amendment #1 Contract #2723CCF001 in the total amended grant award amount of $9,541,266. pg. 132

October 25, 2023 at 1:00 PM - BOARD OF DIRECTORS MEETING

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