August 23, 2023 at 1:00 PM - BOARD OF DIRECTORS MEETING

I. ROLL CALL AND DETERMINATION OF QUORUM  

II. INTRODUCTION OF GUESTS

III. APPROVAL OF MINUTES- June 21, 2023 Pg. 1

IV. NEW BUSINESS

IV.1. EXECUTIVE COMMITTEE:

IV.1.a. ACTION ITEM:

IV.1.a.1. Discussion and/or action to authorize MRGDC's 2023-2024 Holiday Schedule. Pg. 8

IV.1.a.2. Discussion and/or action to authorize to amend Salary Schedule. Pg. 9

IV.1.a.3. Discussion and/or action to approve MRGDC Board of Directors Meeting Schedule FY 2023-2024. Pg. 12

IV.1.a.4. Discussion and/or action to approve revision on gift card audit policy. Pg. 13

IV.1.a.5. Discussion and/or action to approve revisions on travel policy. Pg. 15

IV.1.a.6. Discussion and/or action to accept and act on the child care contract for 4 years.

IV.1.a.7. Discussion and/or possible action pursuant to Texas Government code section 551.074 regarding Personnel matters. Evaluation of Mr. Nick Gallegos, MRGDC Executive Director including but not limited to employment evaluation, reassignment, duties, discipline and or dismissal. 
MRGDC Board of Directors will convene in closed session under the Texas Open Meetings Act, Texas Government Code Section 551.074 et seq. Chapter 551.074 – Personnel
 

IV.1.b. INFORMATION ITEM:

IV.1.b.1. Board of Directors Code of Conduct. Pg. 20

IV.2. BUDGET COMMITTEE:

IV.2.a. ACTION ITEM:

IV.2.a.1. Discussion and/or action to approve Budget for Fiscal Year beginning on October 1, 2023 and ending September 30, 2024.

IV.3. AUDIT COMMITTEE:

IV.3.a. ACTION ITEM:

IV.3.a.1. Discussion and/or action to ratify the accepted FY 2022-2023 Audit report as presented. Pg. 21

IV.4. ADVISORY COMMITTEES

IV.4.a. Area Advisory Committee on Aging

IV.4.a.1. ACTION ITEM:

IV.4.a.1.a. Discussion and/or action to approve the FFY 2024- FFY 2026 Area Plan. Pg. 138

IV.4.a.2. INFORMATION ITEM:

IV.4.a.2.a. Area Agency on Aging Program Report. Pg. 227

IV.4.b. 2-1-1 Area Information Center

IV.4.b.1. ACTION ITEM:

IV.4.b.1.a. Discussion and/or action to approve 211 Budget FY24. Pg. 228

IV.4.b.2. INFORMATION ITEM:

IV.4.b.2.a. 2-1-1 I&R Program Report. Pg. 229

IV.4.c. 9-1-1 Advisory Committee

IV.4.c.1. ACTION ITEM:

IV.4.c.1.a. Ratification to approve the Strategic Plan Stage 2B budget for FY 24-25.
a. Appropriation Year 2023- Year 1 Stage 2B Year 1 Total $1,689,689.
b. Appropriation Year 2024- Year 2 Stage 2B Year 2 Total $1,536,688.

IV.4.c.2. INFORMATION ITEM:

IV.4.c.2.a. 9-1-1 Program Report. Pg. 237

IV.4.d. Homeland Security Committee

IV.4.d.1. ACTION ITEM:

IV.4.d.1.a. Discussion and/or authorization to approve Western State Communications for the purchase, installation, and project management of the UPS's and Generators for the MRGDC Regional Trunk Radio System. 

IV.4.d.1.b. Discussion and/or action to ratify to approve & submit to the Office of the Governor and Public Safety Office, the FY24 Interlocal Cooperation Agreement for Homeland Security Services in the amount of $18,375.

IV.4.d.2. INFORMATION ITEM:

IV.4.d.2.a. Homeland Security Committee Report. Pg. 238

IV.4.e. Criminal Justice Advisory Committee

IV.4.e.1. ACTION ITEM:

IV.4.e.1.a. Discussion and/or action to ratify to approve & submit to the Office of the Governor and Public Safety Office, the FY24 Interlocal Cooperation Agreement for Criminal Justice Services in the amount of $43,100.92.

IV.4.e.2. INFORMATION ITEM:

IV.4.e.2.a. Criminal Justice Program Report. Pg. 240

IV.4.f. Solid Waste Advisory Committee

IV.4.f.1. ACTION ITEM:

IV.4.f.1.a. Discussion and/or action to approve in support of a resolution to submit TCEQ COG Application for FY2024-2025. Pg. 241

IV.4.f.2. INFORMATION ITEM:

IV.4.f.2.a. Solid Waste Program Report. Pg. 242

IV.5. STANDING COMMITTEES

IV.5.a. Community & Economic Development Committee

IV.5.a.1. INFORMATION ITEM:

IV.5.a.1.a. Planning and Operations Activity Report. Pg. 243

IV.5.b. Finance Committee

IV.5.b.1. ACTION ITEMS:

IV.5.b.1.a. Ratification of expenditures/obligations of goods and services over $25,000. Pg. 247

IV.5.b.2. INFORMATION ITEM:

IV.5.b.2.a. Finance Report update of "Statement of Expenditures". Pg. 248

IV.5.c. Workforce Committee

IV.5.c.1. ACTION ITEMS:

IV.5.c.1.a. Discussion and/or action to accept the Child Care Services Formula Allocation Contract #2724CCF001 from May 31, 2023, to December 31, 2024, for $10,280,067. Pg. 256

IV.5.c.1.b. Discussion and/or action to accept the WIOA Adult Contract #2723WOA001 from July 1, 2023, to June 30, 2025, for $741,013. Pg. 257

IV.5.c.1.c. Discussion and/or action to accept the WIOA Dislocated Worker Contract #2723WOD001 from July 1, 2023, to June 30, 2025, for $537,269. Pg. 258

IV.5.c.1.d. Discussion and/or action to accept the WIOA Youth Contract #2723WOY001 from July 1, 2023, to June 30, 2025, for $798,812. Pg. 259

IV.5.c.1.e. Discussion and/or action to accept the WIOA Rapid Response Contract #2723WOR001 from July 1, 2023, to June 30, 2024, for $16,803. Pg. 260

IV.5.c.1.f. Discussion and/or action to accept the Summer Earn and Learn Contract #3022VRS053 Amendment #1 from October 1, 2021, to September 30, 2023, for $533,291. Pg. 261

IV.5.c.1.g. Discussion and/or action to accept the Vocational Rehabilitation Infrastructure Cost Reimbursement Contract #2724COL001 from September 1, 2023 to October 31, 2024 for $131,683. Pg. 263

IV.5.c.2. INFORMATION ITEMS:

IV.5.c.2.a. Workforce/ Child Care Report. Pg. 265

IV.5.d. NOMINATING COMMITTEE:

IV.5.d.1. ACTION ITEM:

IV.5.d.1.a. Discussion and/or action to authorize the recommended MRGDC's FY 2023-2024 Board Officers.

1. President 
2. 1st Vice- President 
3. 2nd Vice- President 
4. 3rd Vice- President 
5. Secretary/ Treasurer 
6. Immediate Past President 

IV.6. ADMINISTRATIVE ACTIVITIES

IV.6.a. Workforce Board Executive Director's Report, Ms. Betty Sifuentes. 

IV.6.b. MRGDC Executive Director's Report, Mr. Nick Gallegos.

V. OTHER BUSINESS

VI. ADJOURNMENT