June 30, 2021 at 1:00 PM - BOARD OF DIRECTORS MEETING

I. ROLL CALL AND DETERMINATION OF QUORUM  

II. INTRODUCTION OF GUESTS

III. APPROVAL OF MINUTES (pg. 1)

III.1. April, 28, 2021

IV. NEW BUSINESS

IV.1. EXECUTIVE COMMITTEE:

IV.1.a. ACTION ITEMS:

IV.1.a.1. Discussion and/or action on addressing membership dues.

IV.1.a.2. Discussion and/or action to approve the renewal of Health/Dental Insurance. 

IV.1.a.3. Ratification to accept AEP funding in the amount of $50,000.

IV.2. ADVISORY COMMITTEES

IV.2.a. Area Advisory Committee on Aging

IV.2.a.1. ACTION ITEM:

IV.2.a.1.a. Discussion and/or action to approve HHSC Contract No. HHS00874100017 Amendment No. 2.  Total funding amount amended for FFY 2021 is $3,229,063. (pg. 10)

IV.2.a.2. INFORMATION ITEM:

IV.2.a.2.a. AAA Program Report (pg. 12)

IV.2.b. 2-1-1 Area Information Center

IV.2.b.1. ACTION ITEM:

IV.2.b.1.a. Ratification to approve the HHSC Operations & Child Care Contract Renewal for 2020-2021 Contract # 529-16-0006-00008 I,  in the amount of $ 200,577.50 , this includes $186,000 for 211 Operations, $6703.55 for Child Care Outreach, and $7873.95 for COVID-19 Operations through August 31, 2021. (pg. 13)

IV.2.b.1.b. Ratification to accept the COVID-19 HHSC Funds for 2021, HHSC Amendment K , an Amendment to Contract #529-16-0008 I, increasing the COVID-19 funds from $ 6703.55 to $20, 409.80 for Covid related expenses through August 31, 2021. (pg. 20)

IV.2.b.1.c. Ratification to accept One Star Foundation Grant Funds for COVID-19 Prevention 2021 Texas Information and Referral Network received a grant from the One Star Foundation and the MRG 211 Program received a percentage totalling $1252.46 to be used for 211 Staffing costs to address COVID-19 related calls through August 31, 2021. (pg. 24)

IV.2.b.1.d.  Ratification to accept Kinship Program Funds for 2021 Contract #529-16-00008 I ,  HHSC Contract Amendment L - HHSC Funds for 2021 in the amount of $3,243.79 to conduct Kinship Program eligibility surveys through August 31, 2021. (pg. 28)

IV.2.b.1.e. Ratification to approve RFA Application submitted on April 28 , 2021 to HHSC for MRG 2-1-1 AIC Funding for 2021-23 not to exceed the budgeted amount of $ 198,419.00 per year.  (pg. 32)

IV.2.b.1.f. Discussion and/or action to approve the existing 2-1-1 Advisory Committee Member Vacancy and Board recommendations to fill vacancy.

IV.2.b.2. INFORMATION ITEM:

IV.2.b.2.a. 2-1-1 Program Report (pg. 33)

IV.2.c. 9-1-1 Advisory Committee

IV.2.c.1. ACTION ITEM:

IV.2.c.1.a. Discussion and/or action to approve the purchase of Maintenance Agreement (H-GAC Contract EC07-20 and EC07-22 (PENDING) from Western State Communications, Inc., $135,000 for Fiscal Year 22-23.

IV.2.c.1.b. Discussion and/or action to approve the purchase of software maintenance & remote tech support, software subscription service, Symantec Endpoint protection manager, and Mapflex Server/Maintenance (H-GAC Contract EC07-20) from Intrado for the 911 Viper System, $55,363.00 per year from Intrado.

IV.2.c.2. INFORMATION ITEM:

IV.2.c.2.a. 9-1-1 Program Report (pg. 40)

IV.2.d. Homeland Security Committee

IV.2.d.1. ACTION ITEM:

IV.2.d.1.a. Discussion and/or action on Operational Sustainable Regional Radio.

IV.2.d.2. INFORMATION ITEM:

IV.2.d.2.a. Homeland Security Program Report (pg.42)

IV.2.e. Criminal Justice Advisory Committee

IV.2.e.1. ACTION ITEM:

IV.2.e.1.a. Discussion and/or action to approve Criminal Justice Advisory Committee By-Laws.

IV.2.e.1.b. Discussion and/or action to approve Criminal Justice Advisory Committee Policy and Procedures.

IV.2.e.1.c. Discussion and/or action to approve the Regional Criminal Justice Strategic Plan 2021.

IV.2.e.2. INFORMATION ITEM:

IV.2.e.2.a. Criminal Justice Program Report (pg. 44)

IV.2.f. Solid Waste Advisory Committee

IV.2.f.1. ACTION ITEM:

IV.2.f.1.a. Ratification to approve City of Sabinal to convert the initial project from Household Hazardous Waste to community collection clean up events due to-unforeseen situation.

IV.2.f.2. INFORMATION ITEM:

IV.2.f.2.a. Solid Waste Program Report (pg. 45)

IV.3. STANDING COMMITTEES

IV.3.a. Community & Economic Development Committee

IV.3.a.1. INFORMATION ITEM:

IV.3.a.1.a. Planning and Operations Activity Report (pg. 46)

IV.3.b. Finance Committee

IV.3.b.1. ACTION ITEMS:

IV.3.b.1.a. Ratification of expenditures/obligations of goods and services over $25,000.00.  (pg.48)

IV.3.b.1.b. Ratification to approve vendor for Energy Services. (pg. 49)

IV.3.b.2. INFORMATION ITEM:

IV.3.b.2.a. Finance Report update of "Statement of Expenditures" (pg. 50)

IV.3.c. Workforce Committee

IV.3.c.1. ACTION ITEMS:

IV.3.c.1.a. Discussion and/or action to authorize to accept Tx-36 Disaster Recovery Dislocated Worker Grant-Winter Storms 2021. The total grant award amount of $420,470.00. The grant period is from May 14, 2021 - March 31, 2023. Contract # 2721NDW00. (pg. 55)

IV.3.c.1.b. Discussion and/or action to authorize to accept High Demand Job Training. The total grant award amount of $67,165.00. The grant period is from June 08, 2021-June 30, 2022.Contract #2721HJT001. (pg. 57)

IV.3.c.1.c. Discussion and or/ action to authorize to accept Non-Financial Agreement Amendment #01. (pg. 58)

IV.3.c.2. INFORMATION ITEMS:

IV.3.c.2.a. Workforce Division Director's Report (pg. 60)

IV.3.d. Education Committee

IV.3.d.1. INFORMATION ITEM:

IV.3.d.1.a. Education Committee Report

IV.3.e. Partnership & Resources

IV.3.e.1. INFORMATION ITEM:

IV.3.e.1.a. November 6, 2021-Annual Golf Tournament-Location-TBD

IV.3.f. Transportation Committee:

IV.3.f.1. INFORMATION ITEM:

IV.3.f.1.a. Transportation Committee Report

IV.4. ADMINISTRATIVE ACTIVITIES

IV.4.a. Workforce Board Executive Director's Report

IV.4.a.1. INFORMATION ITEM

IV.4.b. Executive Director Report

IV.4.b.1. INFORMATION ITEM

V. OTHER BUSINESS

VI. ADJOURNMENT