Public Meeting Agenda: May 20, 2020 at 5:30 PM - Regular Meeting

Agenda
1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE
2. PUBLIC PARTICIPATION / COMMENT
3. PRESENTATIONS
4. CONSENT AGENDA
4.1. Approval of minutes from recent regular and special meetings, closed session meetings, hearings, and any board committees.
4.2. Approval of bills payable and bills paid after last board meeting
4.3. Approval of Imprest and Activity fund reports
4.4. Approval of Treasurer Report
4.5. Affirm Resignations - Informational
4.5.a. OGS - Nichole Jones - Kindergarten Teacher
4.5.b. OJHS - Jeff Sheehan - 8th Grade Girls Basketball Coach
4.5.c. OGS - Hailee Robbins - Second Grade Teacher.
5. REPORTS - Informational (Committee & Other Related Reports)
5.1. Superintendent-Larry Maynard
5.1.a. RFP Submission - AMERESCO
5.1.b. First Midstate - Current Bonds Repurpose (Mr. David Pistorius) Attachments: Oakwood CUSD 20200310.UEL 4/20/2020 at 9:04 AM
5.1.c. Transportation - Darla Fritz retirement
5.1.d. School Calendar for 2020-21
5.1.e. Schedule of Independent Audit with R. Leigh & Assoc.
5.1.f. Cash Flow Analysis, Budget Draft, & Financial Projections
5.1.f.1) Tort/Liability Funds transfer to O & M Fund - Resolution Public Hearing June 24, 2020 at 5:15 pm.
5.1.g. Finalize Summer Projects & Any Capital Projects
5.1.h. Finalize Summer Custodial-Maintenance Work Hours (Pending COVID-19 Directives)
5.1.i. HS Principal Transition & Vacancy Timeline for 2021-22
5.1.j. PSIC Renewal Update
5.1.k. Health Insurance Renewal Update in June
5.1.l. OHS - Mrs. Dawn Lee - HS Counselor - End of the 2022-23 school year
5.2. OHS Principal-Tim Lee
5.3. OHS AP/AD-John Odle
5.4. OJHS Principal-Anne Burton
5.5. OGS Principal-Nicole Lapenas
5.6. OGS AP/AD-Courtney Dudley
5.7. Curriculum Coordinator-Michelle Kimbro
5.7.a. Consolidated District Plan Review in June
5.8. Technology Coordinator-Chris Richardson
5.9. Transportation Director-Darla Fritz
5.10. Head of Maintenance-John Siddens
6. OCEF REPORT
7. FREEDOM OF INFORMATION REQUESTS
8. OAKWOOD UNIT 76 EDUCATION ASSOCIATION
8.1. Response letter sent to OEA on April 22, 2020.
9. CLOSED SESSION
9.1. "To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee or legal counsel to determine its validity, or student discipline. 5ILCS 120/2(c). To consider matters related to collective bargaining 5ILCS (120/2,2c2).
10. BUSINESS ITEMS FOR CONSIDERATION AND ACTION:
10.1. Recommendation to approve the Retirement Incentive of 6% for Mr. Tim Lee beginning with the 2020-21 school year ($103,400.64 is the total with the 6% increase).
10.2. Recommendation to approve Megan Shuman for the position of kindergarten teacher for the 2020-2021 school year. Megan will begin at step one on the salary schedule.
10.3. Recommendation to approve the employment of Lynn Anderson for District Mowing beginning June 1st through the summer for her earned minimum wage rate of pay.
10.4. Recommendation to approve the 2020-21 Student Handbook changes as presented for OGS and OJHS
10.5. Recommendation to approve Makenzie Gayler as Head Cheer Coach, and Matteson Lee will remain the Asst. Cheer Coach.
10.6. Recommendation to approve Brody Ivey, and Wesley Kibler as Wrestling Coach Volunteer Assistants.
10.7. Recommendation to approve AMERESCO the award of the RFP for lighting improvements & grants.
10.8. Recommendation to approve lunch / breakfast prices for 2020-21
10.9. Recommendation to approve the District calendar for 2020-21.
10.10. Recommendation to approve the employment of Josh Kimbro to assist district Technology cleaning and preparations as necessary during July/August. (Minimum Wage rate of pay)
10.11. Recommendation to approve Russ Leigh and Associates to provide the services of our annual audit in August not to exceed $6,400.
10.12. Recommendation to approve the intent to retire letter from Mrs. Dawn Lee at the end of the 2022-23 school year with the eligible collective bargaining agreement incentive.
10.13. Recommendation to approve IESA 2020-2021 Membership and Activity Renewal fee of $845.00.
11. BUSINESS ITEMS FOR CONSENT ACTION: Description: These are routine.
11.1. Appoint Beth Curry as Board Recording Secretary for FY'21
11.2. Appoint Dinah Clingan as District Treasurer for FY'21.
11.3. Authorize Depositories for District Funds: 1) Longview Bank in Ogden, IL; 2) First Farmers Bank & Trust in Oakwood, IL.
11.4. Establish the Regular Board of Education Meetings for FY'21 to be held on the Third Wednesday of each month, 5:30 pm, at the District Office Conference Room.
11.5. Appoint Miller, Tracy, Braun, and Funk as the District Legal Counsel for FY'21.
12. OTHER DISCUSSION
13. NEXT MEETING: 1) Public Hearing on Tort Fund Transfer on (4th) Wednesday, June 24, 2020, at 5:15 p.m. 2) Regular Meeting on (4th) Wednesday, June 24, 2020 at 5:30 p.m.
14. ADJOURNMENT

1. CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE

2. PUBLIC PARTICIPATION / COMMENT

3. PRESENTATIONS

4. CONSENT AGENDA

4.1. Approval of minutes from recent regular and special meetings, closed session meetings, hearings, and any board committees.

4.2. Approval of bills payable and bills paid after last board meeting

4.3. Approval of Imprest and Activity fund reports

4.4. Approval of Treasurer Report

4.5. Affirm Resignations - Informational

4.5.a. OGS - Nichole Jones - Kindergarten Teacher

4.5.b. OJHS - Jeff Sheehan - 8th Grade Girls Basketball Coach

4.5.c. OGS - Hailee Robbins - Second Grade Teacher.

5. REPORTS - Informational (Committee & Other Related Reports)

5.1. Superintendent-Larry Maynard

5.1.a. RFP Submission - AMERESCO

5.1.b. First Midstate - Current Bonds Repurpose (Mr. David Pistorius)

Attachments:

Oakwood CUSD 20200310.UEL

4/20/2020 at 9:04 AM

5.1.c. Transportation - Darla Fritz retirement

5.1.d. School Calendar for 2020-21

5.1.e. Schedule of Independent Audit with R. Leigh & Assoc.

5.1.f. Cash Flow Analysis, Budget Draft, & Financial Projections

5.1.f.1) Tort/Liability Funds transfer to O & M Fund - Resolution Public Hearing June 24, 2020 at 5:15 pm.

5.1.g. Finalize Summer Projects & Any Capital Projects

5.1.h. Finalize Summer Custodial-Maintenance Work Hours (Pending COVID-19 Directives)

5.1.i. HS Principal Transition & Vacancy Timeline for 2021-22

5.1.j. PSIC Renewal Update

5.1.k. Health Insurance Renewal Update in June

5.1.l. OHS - Mrs. Dawn Lee - HS Counselor - End of the 2022-23 school year

5.2. OHS Principal-Tim Lee

5.3. OHS AP/AD-John Odle

5.4. OJHS Principal-Anne Burton

5.5. OGS Principal-Nicole Lapenas

5.6. OGS AP/AD-Courtney Dudley

5.7. Curriculum Coordinator-Michelle Kimbro

5.7.a. Consolidated District Plan Review in June

5.8. Technology Coordinator-Chris Richardson

5.9. Transportation Director-Darla Fritz

5.10. Head of Maintenance-John Siddens

6. OCEF REPORT

7. FREEDOM OF INFORMATION REQUESTS

8. OAKWOOD UNIT 76 EDUCATION ASSOCIATION

8.1. Response letter sent to OEA on April 22, 2020.

9. CLOSED SESSION

9.1. "To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee or legal counsel to determine its validity, or student discipline. 5ILCS 120/2(c). To consider matters related to collective bargaining 5ILCS (120/2,2c2).

10. BUSINESS ITEMS FOR CONSIDERATION AND ACTION:

10.1. Recommendation to approve the Retirement Incentive of 6% for Mr. Tim Lee beginning with the 2020-21 school year ($103,400.64 is the total with the 6% increase).

10.2. Recommendation to approve Megan Shuman for the position of kindergarten teacher for the 2020-2021 school year. Megan will begin at step one on the salary schedule.

10.3. Recommendation to approve the employment of Lynn Anderson for District Mowing beginning June 1st through the summer for her earned minimum wage rate of pay.

10.4. Recommendation to approve the 2020-21 Student Handbook changes as presented for OGS and OJHS

10.5. Recommendation to approve Makenzie Gayler as Head Cheer Coach, and Matteson Lee will remain the Asst. Cheer Coach.

10.6. Recommendation to approve Brody Ivey, and Wesley Kibler as Wrestling Coach Volunteer Assistants.

10.7. Recommendation to approve AMERESCO the award of the RFP for lighting improvements & grants.

10.8. Recommendation to approve lunch / breakfast prices for 2020-21

10.9. Recommendation to approve the District calendar for 2020-21.

10.10. Recommendation to approve the employment of Josh Kimbro to assist district Technology cleaning and preparations as necessary during July/August. (Minimum Wage rate of pay)

10.11. Recommendation to approve Russ Leigh and Associates to provide the services of our annual audit in August not to exceed $6,400.

10.12. Recommendation to approve the intent to retire letter from Mrs. Dawn Lee at the end of the 2022-23 school year with the eligible collective bargaining agreement incentive.

10.13. Recommendation to approve IESA 2020-2021 Membership and Activity Renewal fee of $845.00.

11. BUSINESS ITEMS FOR CONSENT ACTION:

Description: These are routine.

11.1. Appoint Beth Curry as Board Recording Secretary for FY'21

11.2. Appoint Dinah Clingan as District Treasurer for FY'21.

11.3. Authorize Depositories for District Funds: 1) Longview Bank in Ogden, IL; 2) First Farmers Bank & Trust in Oakwood, IL.

11.4. Establish the Regular Board of Education Meetings for FY'21 to be held on the Third Wednesday of each month, 5:30 pm, at the District Office Conference Room.

11.5. Appoint Miller, Tracy, Braun, and Funk as the District Legal Counsel for FY'21.

12. OTHER DISCUSSION

13. NEXT MEETING: 1) Public Hearing on Tort Fund Transfer on (4th) Wednesday, June 24, 2020, at 5:15 p.m. 2) Regular Meeting on (4th) Wednesday, June 24, 2020 at 5:30 p.m.

14. ADJOURNMENT

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May 20, 2020 at 5:30 PM - Regular Meeting