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March 8, 2021 at 6:00 PM - Regular Monthly Meeting of the KFCS Board of Education

Agenda
1. PRELIMINARY BUSINESS
1.1. Call to Order 
Presenter:  Dr. Mychal Amos, Chair
1.2. Roll Call
Presenter:  Dr. Mychal Amos, Chair
1.3. Public Welcome and Public Comment
Presenter:  Dr. Mychal Amos, Chair
Description:  The board welcomes you to its monthly meeting.  Public input is welcome and encouraged during the Public Comment segment of this meeting. All those wishing to address the board have previously submitted their comments which have been added into the official record.  
1.4. Superintendent's Comments
Presenter:  Dr. Paul Hillyer, Superintendent
1.5. Gifts to the District
Description: 
NARRATIVE

BACKGROUND

The Quota Club of Klamath Falls donated $500 to Early Childhood Intervention.

The Loom Ladies donated over 150 hats to Early Childhood Intervention.

The Klamath Falls Elks Club BPOE 1247 were recently the recipients of a grant which they used to purchase six  Chromebooks and subsequently donated to Ponderosa Middle School.

John and Janice Houck donated $100 to Ponderosa Middle School to be used at the administrations discretion.

 
2. CONSENT AGENDA
2.1. Approval of February 8, 2021, Monthly Meeting Minutes
Presenter:  Dr. Mychal Amos, Chair
Attachments: (1)
2.2. Approval of March 1, 2021, Special Session Minutes
Presenter:  Dr. Mychal Amos, Chair
Attachments: (1)
2.3. Approval of March 8, 2021 Monthly Meeting Agenda
Presenter:  Dr. Mychal Amos, Chair
2.4. Approval of Personnel Agenda
Presenter:  Renee Clark, Director of Human Resources
Description: 
NARRATIVE
 
Administration recommends approval of the following Certified hires for the 2021-2022 school year
NAME LOCATION POSITION & FTE EFFECTIVE DATE
Joni Cox Eagleridge High School Special Ed Teacher 1.0 2021-2022 1st yr probationary

Administration recommends approval of the following resignations/retirements of Certified staff for the 2020-2021 school year
NAME LOCATION POSITION & FTE RESIGNATION DATE
Shane Jones Transition Special Ed Teacher 1.0 02/12/2021
Allison Kouns Mills 2nd Grade Teacher 1.0 6/11/2021
Dakota Davis Conger 5th Grade Teacher 1.0 6/11/2021
Karyn Panchot Mills Special Ed Teacher 1.0 6/11/2021
Nancy Leary Roosevelt Special Ed Teacher 1.0 6/11/2021
       

LICENSED PERSONNEL
ORS 342.513 - Renewal or non-renewal of contracts for following year. (1) each district school board shall give written notice of the renewal or non-renewal of the contract for the following school year by March 15 of each year to all teachers and administrators in its employ who are not contract teachers. In compliance with ORS 342.513, the superintendent recommends that the board vote to renew the probationary contracts for the following probationary teachers for the 2021_2022 school year (PLEASE SEE ATTACHED DOCUMENT)
Recommended Motion(s):  I make a motion that the KFCS Board of Education approve the Consent Agenda as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
3. REPORTS
3.1. Monthly Financial Report
Description: 
NARRATIVE
 
BACKGROUND
A 2020-2021 revenue and expenditure summary report/projection that includes transactions through February 28, 2021 is attached.  The beginning fund balance is now an actual amount rather than an estimated amount
Attachments: (2)
3.2. ECI & KBBH Annual Board Presentation
Presenter:  Dena Haudenshild, Director
Description: 
NARRATIVE
 
BACKGROUND
Current happenings and reports from ECI and KBBH
3.3. KFCS Blueprint and All-Day/Everyday School Considerations
Presenter:  Wendy Niskanen, Nurse & Dr. Hillyer, Superintendent
Description: 
NARRATIVE
 
BACKGROUND
An informational update regarding the district's Blueprint document and considerations of returning all students to full-time, in-school education.
4. NEW BUSINESS/ACTION ITEMS
4.1. Approval of Resolution #21-02 Student Transfer Numbers
Presenter:  Dr. Paul Hillyer, Superintendent
Description: 
NARRATIVE
 
BACKGROUND
Transfers to all elementary schools will be as follows: K-2 is limited to an ongoing number of transfers that cap classes at 25 students per core subjects (Math, ELA) and for grades 3-5 limited to 30 students per core subject (Math, ELA). What this means is the district at each K-5 school will accept transfers throughout the year from outside the district or from within the district at each
grade as long as the addition to that school and grade does not go above the capped limits given above.

The administration recommends the Board approve student transfers to a building only if the transfer student will not put the desired classroom at under two (2) free spaces (70 ft) as determined by the ODE Operational Blueprint requirement that each student and adult in a classroom will have 35 sq. ft. of space to meet social distancing requirements. Should the ODE Operational Blueprint requirement change, the administration requests that the transfers be allowed up to the ODE space requirements while maintaining the two (2) free spaces. 

If ODE removes the space limitations, then transfers to all elementary schools will be as follows: K-2 is limited to an ongoing number of transfers that cap classes at 25 students per core subjects (Math, ELA) and for grades 3-5 limited to 30 students per core subject (Math, ELA). What this means is the district at each K-5 school will accept transfers throughout the year from outside the district or from within the district at each grade as long as the addition to that school and grade does not go above the capped limits shown above.
Recommended Motion(s):  I make a motion that the KFCS Board of Education approve Resolution #21-02 Student Transfer Numbers as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
4.2. Approval of Resolution #21-03 Lease of Altamont Property
Presenter:  Dena Haudenshild, Director & Daymond Monteith, Director of School Improvement
Description: 
NARRATIVE
 
BACKGROUND

The Early Childhood Intervention Program desires to lease the facility to relocate its program for preschool-age children with disabilities from its current location.

 
Recommended Motion(s):  I make a motion that the KFCS Board of Education approve Resolution #21-03 and enter into a two-year property lease agreement with Early Childhood Education, the details of which shall be determined by the Superintendent. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
4.3. Approval of new Zone 5 Budget Committee Member
Presenter:  Dr. Mychal Amos, Chair
Description: 
NARRATIVE
 
BACKGROUND
Approval of applicant Allison Phair who resides in Zone 5 Pelican Elementary as the representative for the Budget Committee serving a term through 6/30/2023.
Recommended Motion(s):  I make a motion that the KFCS Board of Education approve the appointment of Allison Phair as the Zone 5 representative for the Budget Committee through 6/30/2023. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
4.4. First Reading of New and Revised Policies
Presenter:  Jeanne Morgan, Business Manager
Description: 
NARRATIVE
 
BACKGROUND
The district is implementing the use of procurement cards (p-cards) and simultaneously needs to implement this new policy and AR.
Recommended Motion(s):  I make a motion that the KFCS Board of Education approve the new and revised policies as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
4.5. Chartwell's Contract Extension
Presenter:  Renee Clark, Director of Human Resources & Brandon Shepperd, Food Service
Description: 
NARRATIVE
 
BACKGROUND
The District's Food Service Management Contract (FSMC), currently in it's 5th year, is set to expire on June 30, 2021. Due to COVID, the United States Department of Agriculture has approved a Nationwide Waiver of Food Service Management Contract Duration in the National School Lunch Program and Summer Food Service Program. This national waiver allows FSMC contracts that may expire by or around June 30, 2021, and have not been extended for SY 2020-2021 to be extended through school year 2021-2022 (June 30, 2022). The extension will include the contractual CPI increase based upon the March 2021 CPI data which will be released in mid-April. 

The FSMC contract with Chartwells' has a guaranteed return of $25,000 per school year. Prior to this contract the Food Service Program was in the negative and had to be supplemented by the District's general fund. 

Our current Food Service Director, Brandon Sheppard, took over in January 2020, just prior to the shut down. While Mr. Sheppard had been preparing menu overhauls and working with our Wellness Committee and Klamath Hunger Coalition to improve options, he had to quickly halt those plans and create a dynamic District-wide COVID plan. In just a matter of days, he worked with staff to provide meals for our students at home. With the ever-changing COVID requirements, he has successfully delivered over 333,333 grab-and-go meals (April 2020-February 2021) for district families. 

If the District were to publish an RFP now, it would be impossible to provide accurate meal counts since we have been distributing meals under the Summer Food Program. By extending this contract and proceeding with the RFP in 2022, we will be able to publish accurate numbers based on the new school years' counts. 
Recommended Motion(s):  I make a motion that the KFCS Board of Education approve a one (1) year extension of the district's current food service management contract with Chartwell's which expires on June 30, 2021. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
4.6. Approval of Superintendent Employment Agreement
Presenter:  Dr. Mychal Amos, Chair
Description: 
NARRATIVE
 
BACKGROUND
Approval of employment agreement with Keith Brown.
Recommended Motion(s):  I make a motion that the KFCS Board of Education approves the superintendent employment agreement for Keith Brown, as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
5. OLD BUSINESS/ACTION ITEMS
6. BOARD MEMBER COMMENTS
7. CLOSING COMMENTS FROM THE CHAIR
8. ADJOURNMENT
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