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February 8, 2021 at 6:00 PM - Regular Monthly Meeting of the KFCS Board of Education

Agenda
1. PRELIMINARY BUSINESS
1.1. Call to Order 
Presenter:  Dr. Mychal Amos, Chair
1.2. Roll Call
Presenter:  Dr. Mychal Amos, Chair
1.3. Public Welcome and Public Comment
Presenter:  Dr. Mychal Amos, Chair
Description:  The board welcomes you to its monthly meeting.  Public input is welcome and encouraged during the Public Comment segment of this meeting. All those wishing to address the board have previously submitted their comments which have been added into the official record.  
1.4. Superintendent's Comments
Presenter:  Dr. Paul Hillyer, Superintendent
1.4.1. Black History Month Resolution
Presenter:  Dr. Paul Hillyer, Superintendent
Description: 

 
Attachments: (1)
1.5. Gifts to the District
Presenter:  Dr. Mychal Amos, Chair
Description: 
NARRATIVE
 
BACKGROUND
Gifts that have recently given to the district.

David and Sheila Scott of Portland donated $4,000 to Mills Elementary which will be used to provide materials to students to help them in being successful whether they are learning in-person or at home.

Staples delivered a generous donation of school supplies to Pelican Elementary who in turn shared them with the other district schools.  Supplies included 3,440 pens, 3 boxes of binders, 4 boxes of folders, 1,500 pencils, 150 large glue sticks and several bags of crayons, erasers, colored pencils and hand sanitizer.
2. CONSENT AGENDA
2.1. Approval of January 11, 2021 General Meeting Minutes
Presenter:  Dr. Mychal Amos, Chair
Description: 
NARRATIVE

BACKGROUND
Consent agenda approval of the previous meeting minutes.
Recommended Motion(s):  I move that the consent agenda be approved as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
2.2. Approval of February 8, 2021 Agenda
Presenter:  Dr. Mychal Amos, Chair
2.3. Personnel Agenda
Presenter:  Renee Clark, Director of Human Resources
Description: 
NARRATIVE
 
BACKGROUND
 
NAME LOCATION POSITION & FTE EFFECTIVE DATE
Jennifer Sauser KUHS Science/Health Occ Teacher .25 FTE temp. 02/01/2021
Meghan Grayson ECI Special Education Teacher .50 FTE temp 01/25/2021
Christine Parker DO Nurse .25 FTE temp 01/20/2021
Elizabeth Pratt Migrant Program Callback Teacher FTE varies 01/25/2021
Margie Altorfer Migrant Program Callback Teacher FTE varies 01/25/2021
Braian Bailey Migrant Program Callback Teacher FTE varies 01/25/2021
Kelly Shadley Migrant Program Callback Teacher FTE varies 01/25/2021
3. REPORTS
3.1. Monthly Financial Report
Description: 
NARRATIVE
 
BACKGROUND
A 2020-2021 revenue and expenditure summary report/projection that includes transactions through January 31, 2021.  The beginning fund balance is now an actual amount rather than an estimated amount.
Attachments: (2)
3.2. Transition, Teen Parent & CCLC Program Annual Board Presentation
Presenter:  Bill Patterson, CCLC; Shane Jones, Transition; Trudy Willhite, Teen Parents
Description: 
NARRATIVE
An update from the Transition, Teen Parent, and CLCC programs to the Board of Education

BACKGROUND
Current happenings and reports from the Transition, Teen Parent and CCLC programs.
3.3. Superintendent Search Report
Presenter:  Dr. Mychal Amos, Chair
3.4. 2021 KFCS Board Openings for May 2021 Election
Presenter:  Dr. Mychal Amos, Chair
Description: 
NARRATIVE
 
BACKGROUND
The Special District Election for 2021:
  • February 6, 2021 - First day for district candidates to file for Special District Election 2021.
  • March 18, 2021 - Last day for district candidates to file for Special District Election 2021.
  • April 28, 2021 - All ballots mailed.
  • May 18, 2021 - Election Day
Board Seats up for Reelection:
  • Zone 3 (Conger) - Mychal Amos, Incumbent
  • Zone 6 (At-large) - Mike Moore, Incumbent
  • Zone 7 (At-large) - Carlos Soriano, Incumbent

Board members and community members are encouraged to consider running for re-election or election.  Candidate filings will be accepted at the Klamath County Elections Office.

Oregon Secretary of State Candidates Manual:   https://sos.oregon.gov/elections/Documents/county-city-district-candidates.pdf
3.5. Cohort Graduation Rates & 5-Year Completer Rates
Presenter:  Daymond Monteith, Director of School Improvement & Gerard Collins, Director of Federal Programs
Description: 
NARRATIVE
 
BACKGROUND
On January 21, 2021, the Oregon Department of Education released the latest local and state-level information regarding high school completion.  This report will include both current year information as well as five-year trends for both cohort graduation rates and five-year completer rates for KFCS.
4. NEW BUSINESS/ACTION ITEMS
4.1. Approval to Purchase New Bus
Presenter:  Jeanne Morgan, Business Manager
Description: 
NARRATIVE
 
BACKGROUND
The district is in the process of updating the bus fleet over a period of years in order to comply with Oregon Department of Environmental Quality emission regulations. We purchased a large number of used buses from other school districts in 2015 and since then have been purchasing new buses as finances allow. This year, the district needs to purchase one large and one small bus.

The purchase price of a bus is depreciated over ten years and is reimbursed at 70%  to the district through the State School Fund.  As soon as a bus is placed in service, it can be added to the depreciation schedule for that year.  Oregon Revised Statute 327.033 requires that the expenditure of depreciation funds "shall be limited to the acquisition of new buses."  For 2020-2021, the estimated depreciation amount is $115,107 with no new bus purchases; the depreciation amount is estimated to increase based on the purchase price of this bus to $130,603.

The district can purchase the buses from Western Bus Sales using a cooperative contract to be placed in service prior to the end of the current school year.  The district will make a $154,960 one-time payment from this year's general fund from budgeted amounts.  
Recommended Motion(s):  I make a motion to approve the KFCS enter into a purchasing agreement with Western Bus Sales for the purchase of a new school bus as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
4.2. Approval of SOESD 2021-2022 Local Service Plan and Student Success Act Comprehensive Support Plan
Presenter:  Dr. Paul Hillyer, Superintendent
Description: 
NARRATIVE
 
BACKGROUND
SOESD presents the 2021-22 Local Service Plan (LSP) as a product of our collaboration with school districts to deliver services that are responsible to districts’ needs, by providing flexibility in service choices, while maintaining service quality and stability, and leveraging regional advantages in cost-effectiveness and increased opportunities for students. The 2021-22 LSP includes the SOESD Student Success Act Comprehensive Support Plan developed from the top priorities identified by component school districts for assisting with the development and implementation of their Student Investment Account plans for implementing the Student Success Act.

According to ORS 334.175(5)(b), an ESD Local Service Plan must be approved on or before March 1 by resolution of two-thirds of the component school districts that are a part of the education service district and that have at least a majority of the pupils included in the average daily membership of the education service district, as determined by the reports of such school districts for the preceding year, enrolled in the schools of the school districts. According to HB 3427 (2019), an ESD Comprehensive Support Plan must be adopted and amended as provided for local service plans under ORS 334.175
Recommended Motion(s):  I make a motion that the KFCS Board of Education approves the 2021-2022 Local Service Plan and Student Success Act Comprehensive Support plan as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
5. OLD BUSINESS/ACTION ITEMS
6. BOARD MEMBER COMMENTS
7. CLOSING COMMENTS FROM THE CHAIR
8. ADJOURNMENT
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