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October 12, 2020 at 6:00 PM - Regular Monthly Meeting of the KFCS Board of Education

Agenda
1. PRELIMINARY BUSINESS
1.1. Call to Order 
Presenter:  Dr. Mychal Amos, Chair
1.2. Roll Call
Presenter:  Dr. Mychal Amos, Chair
1.3. Welcome, Public Comment & SIA Public Comment
Presenter:  Dr. Mychal Amos, Chair
Description:  The KFCS Board of Education welcomes you to its monthly meeting. Public input is welcome and encouraged during the Public Comment segment of this meeting.  All those wishing to address the board with general comments or the Student Investment Act Grant Agreement being presented tonight have previously submitted their comments which will be read into the official record. 
Attachments: (2)
1.4. Superintendent's Comments
Presenter:  Dr. Paul Hillyer, Superintendent
1.5. Gifts to the District
Presenter:  Dr. Mychal Amos, Chair
Description: 
NARRATIVE
 
BACKGROUND
The following individuals made gifts to the district in the past month.

Tom Collier of Tom Collier Classic Motor Car Company in Bend, donated additional school supplies for our district in the amount of $4,000.

Don Mausshardt transported all of the school supplies provided by Tom Collier from Bend to Klamath Falls.
2. CONSENT AGENDA
2.1. Approval of September 14, 2020 Minutes
Presenter:  Dr. Mychal Amos, Chair
Attachments: (1)
2.2. Approval of October 12, 2020 Agenda
Presenter:  Dr. Mychal Amos, Chair
2.3. Approval of Personnel Agenda
Presenter:  Renee Clark, Director of Human Resources
Description: 
NARRATIVE
 
BACKGROUND:
The administration recommends approval of the following certified hires for 2020-2021 SY:
 
NAME LOCATION POSITION & FTE EFFECTIVE DATE
Brenda Jensen Ponderosa SpEd Teacher 1.0 FTE, 1st yr probationary 08/25/2020
Mary
Kern
District Office Nurse, .75 FTE, 1st yr probationary 09/22/2020
Shane Jones KLC/Transition SpEd Teacher 1.0 FTE, 1st yr probationary 10/05/2020

The administration recommends approval of the following temporary assignments for 2020-2021 SY:
 
NAME LOCATION POSITION & FTE EFFECTIVE DATE
Michele Vance District Office EI/ECSE Coordinator, .25 FTE 10/05/2020
Recommended Motion(s):  The administration recommends the Board of Education approve the Consent Agenda as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
3. REPORTS
3.1. Monthly Financial Report
Presenter:  Jeanne Morgan, Business Manager
Description: 
NARRATIVE
 
BACKGROUND
A 2020-2021 revenue and expenditure summary report/projection that includes transactions through September 30, 2020, is attached. Please note there is still a PROJECTED beginning balance for the 2020-21 fiscal year; this figure will be updated to the actual audited amount after the 2019-2020 audit is complete. We anticipate this will occur in early December.
Attachments: (2)
3.2. Food Service/Chartwells Report
Presenter:  Brandon Sheppard, Director of Food Service
4. NEW BUSINESS/ACTION ITEMS
4.1. Approval of Student Investment Account Grant Agreement
Presenter:  Dr. Paul Hillyer, Superintendent
Description: 
NARRATIVE
 
BACKGROUND:
 
The purpose of the Student Success Act grant is to provide funding to assist in meeting students’ mental or behavioral health needs, and increasing academic achievement and reducing academic disparities for students from racial or ethnic groups that have historically experienced academic disparities, students with disabilities, English language learners, economically disadvantaged students, students who are homeless, and students who are foster children.

Once all necessary approvals have been obtained and the grant executed the grant is effective and has a funding start date of July 1, 2020, and unless extended or terminated earlier in accordance with its terms, will expire on June 30, 20201
Recommended Motion(s):  The administration recommends the board of education approve the Student Investment Act Grant Agreement #13670 as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (1)
4.2. Division 22 Standard Assurances for 2019-2020
Standards for Public Elementary and Secondary Schools
Presenter:  Gerard Collins, Director of Curriculum
Description: 
NARRATIVE
 
BACKGROUND
By November 1, 2020, school district superintendents are required to report to their local school board the district’s compliance with all Division 22 Standards for the 2019-2020 school year and to post the report to their website.  Following that report, districts will complete and submit to the Oregon Department of Education (ODE) the annual Division 22 Assurance Form by November 15, 2020.
 
The KFCS district has completed the Division 22 Standard Assurances. Upon board acknowledgement along with a recommendation for submission, our district will submit the Division 22 Assurance form as required before the
submission deadline November 15, 2020.
 
The Division 22 Assurances process includes three steps, summarized below along with the 2020 timeline:
  • By November 1, 2020: School district superintendents report to their local School Board the district’s compliance with all Division 22 Standards for the 2019-20 school year.
  • By November 1, 2020: School districts post the report to their websites.
  • By November 15, 2020: School districts complete and submit the annual Division 22 Assurance Form.

Documents Included in this Report:
  • KFCS Division 22 Standards for Public Elementary and Secondary Schools 2019-20 Assurances Report to Community
  • ODE Division 22 Standards for Public Elementary and Secondary Schools 581-022-0103 State Standards for the 2019-2020 School Year information document
Recommended Motion(s):  The administration recommends the Board of Education acknowledge receipt of the district Division 22 Standard Assurance and Compliance report and recommends and approves the submission as required by ODE. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
4.3. Approval of Modification of KUHS Grade Prep Days
Presenter:  Renee Clark, Director of Human Resources & Tony Swan, KU Principal
Description: 
NARRATIVE
 
BACKGROUND
Because KU is on a six-week schedule, the grade prep days do not work as, they have been set on the nine-week schedule that grades K-8.  Therefore, a request is made to approve the following grade prep days at KU.

KLAMATH UNION HIGH SCHOOL
2020-2021 GRADING PERIOD SCHEDULE
 
 
Hex
Term
Dates Instructional
Days
Grade Prep
Days
1 Sept 8 - Oct 16 28.5

Oct 16 
(half: am classes)

2 Oct 19 - Dec 4
( no classes Dec 4)
30 Dec 4
(no school)
3 Dec 7 - Jan 29 28.5 Jan 29
(half: am classes)
4 Feb 1 - Mar 12
(no classes Feb 5 conferences)
27.5 Mar12
(half: am classes)
5 Mar 15 - Apr 30 29.5 Apr 30
(half: am classes)
6 May 3 - Jun 10 28 June 11
  TOTAL 172 4 DAYS

* Graduation - Sunday, Jun 6, 2021
* Last Day of School - Thursday, Jun 10, 2021
Recommended Motion(s):  The administration recommends the Board of Education approve the modified KUHS grade prep days as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
4.4. Approval of Superintendent Search Company
Presenter:  Dr. Mychal Amos, Chair
Description: 
NARRATIVE
 
BACKGROUND
Selection of a search company to lead the superintendent search.  One reference for OSBA and one for HYA has been submitted.  Three references were requested from both search firms and all three were sent an email request to provide a reference to the KFCS Board of Education no later than September 23, 2020.
Recommended Motion(s):  The administration requests the Board of Education approve the selection of a search company to lead the selection of the new superintendent of the KFCS. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
5. OLD BUSINESS/ACTION ITEMS
5.1. Second Reading of New & Revised Policies
Presenter:  Dr. Paul Hillyer, Superintendent
Description:  NARRATIVE


GBEB - Communicable Diseases - Staff
JHCC - Communicable Diseases - Students

Recent events in our communities prompted revisions to rules prescribed by the Oregon Health Authority (OHA) affecting school attendance by staff and students to protect public health.  As a result, OHA added COVID-19 to the restrictable disease list and established criteria for returning staff and students to school, in addition to other revisions made to existing rules including changes in definitions and other parts of previous rules. Please continue to follow the guidance as it is reported by OHA and the Oregon Department of Education in connection with these recommended changes.

GBEB - Communicable Diseases - Staff
JHCC - Communicable Diseases - Students

GBEB-AR - Communicable Diseases - Staff:
JHCC-AR - Communicable Diseases - Students

Administrative rules (AR) presented for information only does not require board approval.

GBN/JBA - Sexual Harrasment - Staff
JBA/GBN - Sexual Harassment - Students


The updates issued for policy and administrative regulations for sexual harassment result from release of revised Federal regulations for Title IX protections and the release of updates to Oregon Administrative Rules revised to reflect new Oregon statute adopted in the 2019 Legislative session amending Oregon’s sexual harassment definition and its policy and procedures requirements. Members will need to consider the urgency of adoption of these new recommended revisions to update procedures for complaints and investigations of sexual harassment reports or complaints for the coming school year. In compliance with these new recommended policies and administrative regulations, members need to consider which definition of sexual harassment a reported incident or complaint may align with and follow recommended procedure and whether the reported incident or complaint may need to be investigated and processed under both State and Federal law established procedures.


GBN/JBA-AR(1) - Sexual Harassment Complaint Procedure
JBA/GBN-AR(1) - Sexual Harassment Complaint Procedure

GBN/JBA-AR(2)- Title IXSexual Harassment Complaint Procedure
JBA/GBN-AR(2) - Title IX Sexual Harassment Complaint Procedure

Administrative rules presented for information only does not require board approval.

RECOMMENDATION:  The administration recommends the Board of Education approve the new and revised policies as presented.  
 
Recommended Motion(s):  The administration recommends the Board of Education approve the new and revised policies as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (9)
5.2. Decision Regarding State Liability Immunity and KFCS In-Person Learning
Presenter:  Dr. Paul Hillyer, Superintendent
Description: 
NARRATIVE
 
BACKGROUND
The state has not granted school districts liability immunity for COVID 19-related lawsuits. Our liability insurer, PACE, will not cover districts for COVID-19 legal damages and gives only limited support of court costs related to COVID-related cases. Therefore, the district has been hesitant to allow in-person learning in schools. At the September board meeting the board agreed to allow in-person learning until a special session of the legislature addresses the liability issue. This special session has not taken place. Therefore, the board may want to continue to allow in-person learning until the legislature addresses the issue at some point or withdraw their qualified permission since it may be a great deal of time before the legislature addresses the issue.
Recommended Motion(s):  The administration recommends the Board of Education continue allowing in-person learning until the Oregon Legislature addresses the liability issue. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
6. BOARD MEMBER COMMENTS
7. CLOSING COMMENTS FROM THE CHAIR
8. ADJOURNMENT
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