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September 14, 2020 at 6:00 PM - KFCS Regular Monthly Board of Education Meeting

Agenda
1. PRELIMINARY BUSINESS
1.1. Call to Order 
Presenter:  Dr. Mychal Amos, Chair
1.2. Roll Call
Presenter:  Dr. Mychal Amos, Chair
1.3. Welcome & Public Comment
 
Description:  The Board welcomes you to its monthly meeting. Public input is welcome and encouraged during the Public Comment segment of this meeting.  All those wishing to address the board have previously submitted their comments which will be read into the official record. 
1.4. Superintendent's Comments
Presenter:  Dr. Paul Hillyer, Superintendent
Description:  Updates from the KFCS Superintendent.
1.5. Gifts to the District
Description: 
NARRATIVE

The Refuge Church donated over $1,000 in supplies and hundreds of man-hours to repaint the exterior and some of the interior classrooms at Mills Elementary.

Tom Collier donated additional school supplies to the district valued at over $800.  This is an ongoing donation from Mr. Collier several times each year.

Additionally, the Board of Education wishes to thank all those who donate to our schools and district without recognition.  We are grateful to all for their support.
2. CONSENT AGENDA
2.1. Approval of September 14, 2020 General Board Meeting Agenda
Presenter:  Dr. Mychal Amos, Chair
2.2. Approval of August 10 2020 General Board Meeting Minutes
Presenter:  Dr. Mychal Amos, Chair
Attachments: (1)
2.3. Approval of August 25, 2020 Special Session Minutes
Presenter:  Dr. Mychal Amos, Chair
Attachments: (1)
2.4. Personnel Agenda
Description: 
NARRATIVE


BACKGROUND

The administration recommends approval of the following hires of Certified Staff
NAME LOCATION POSITION
& FTE
EFFECTIVE
DATE
Bryan Bailey Ponderosa Science Teacher 1.0 FTE
1st year probationary
08/25/2020
Cynthia Holland Ponderosa SPED Teacher 1.0 FTE
1st year probationary
08/25/2020
Christin Parker District Office Nurse 0.75 FTE
1st year probationary
09/14/2020


The administration recommends approval of the following resignations of Certified Staff
NAME LOCATION POSITION
& FTE
EFFECTIVE
DATE
Wendy Niskanen District Office Nurse 0.5 FTE 08/07/2020
Kari Hayes District Office SPED Teacher  1.0 FTE 08/12/2020
Chelsea Woods District Office RTI 0.5 FTE 09/04/2020


The administration recommends approval of the following retirements of Certified Staff
NAME LOCATION POSITION
& FTE
EFFECTIVE
DATE
Paul Hillyer District Office Superintendent 1.0 FTE 06/30/2021


RECOMMENDATION:  The administration recommends the Board of Education approve the personnel agenda as presented.
3. REPORTS
3.1. Monthly Financial Report
Description: 
BACKGROUND:  A 2020-2021 revenue and expenditure summary report/projection that includes transactions through August 30, 2020.  Please note there is still a PROJECTED beginning balance for the 2020-2021 year; this figure will be updated to the actual audited amount after the 2019-2020 audit is complete.  The district anticipates this will occur in early December 2020.
Attachments: (1)
3.2. HYA Superintendent Search Proposal
Attachments: (1)
3.3. OSBA Superintendent Search Proposal
Attachments: (1)
4. NEW BUSINESS/ACTION ITEMS
4.1. Approval of Grade Level Change for Klamath Learning Center
Presenter:  Dr. Paul Hillyer, Superintendent
Description: 
NARRATIVE

Klamath Learning Center wishes to offer River Academy Homeschool to students in grades K-12. This option has been created for families who do not wish their students to attend school in a classroom setting during COVID-19.  In order to make the necessary changes at ODE, they require the approval of this grade level change to include K-1 by the Board of Education.

RECOMMENDATION:  The administration recommends the Board of Education approve the grade level change at Klamath Learning Center as presented.
BACKGROUND: 
Recommended Motion(s):  To approve the grade level change at Klamath Learning Center in order to provide a homeschool option to include grades K-1. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
4.2. First Reading of New & Revised Policies
Presenter:  Dr. Paul Hillyer, Superintendent
Description: 
NARRATIVE
 
GBEB - Communicable Diseases - Staff
JHCC - Communicable Diseases - Students

Recent events in our communities prompted revisions to rules prescribed by the Oregon Health Authority (OHA) affecting school attendance by staff and students to protect public health.  As a result, OHA added COVID-19 to the restrictable disease list and established criteria for returning staff and students to school, in addition to other revisions made to existing rules including changes in definitions and other parts of previous rules. Please continue to follow the guidance as it is reported by OHA and the Oregon Department of Education in connection with these recommended changes.
 
GBEB - Communicable Diseases - Staff
JHCC - Communicable Diseases - Students
GBEB-AR - Communicable Diseases - Staff:
JHCC-14 - Communicable Diseases - Students
Administrative rules presented for information only does not require board approval.

GBN/JBA - Sexual Harrasment - Staff
JBA/GBN - Sexual Harassment - Students
The updates issued for policy and administrative regulations for sexual harassment result from release of revised Federal regulations for Title IX protections and the release of updates to Oregon Administrative Rules revised to reflect new Oregon statute adopted in the 2019 Legislative session amending Oregon’s sexual harassment definition and its policy and procedures requirements. Members will need to consider the urgency of adoption of these new recommended revisions to update procedures for complaints and investigations of sexual harassment reports or complaints for the coming school year. In compliance with these new recommended policies and administrative regulations, members need to consider which definition of sexual harassment a reported incident or complaint may align with and follow recommended procedure and whether the reported incident or complaint may need to be investigated and processed under both State and Federal law established procedures.
 
GBN/JBA-AR(1) - Sexual Harassment Complaint Procedure
JBA/GBN-AR(1) - Sexual Harassment Complaint Procedure
GBN/JBA-AR(2)- Title IXSexual Harassment Complaint Procedure
JBA/GBN-AR(2) - Title IX Sexual Harassment Complaint Procedure
Administrative rules presented for information only does not require board approval.

RECOMMENDATION:  The administration recommends the Board of Education approve the new and revised policies as presented.  There is no requirement for a second reading, but if the board does not approve this item will be moved to the following month's agenda for approval.
 

 
Recommended Motion(s):  To approve the new and revised policies as presented. -OR- To table the approval of new and revised policies to the next monthly meeting. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
Attachments: (10)
4.3. Selection and Approval of Superintendent Search Firm
Description: 
NARRATIVE
 
BACKGROUND:  Proposals by both HYA and OSBA were presented to the board for consideration as the firm to be hired by the district to provide services to the district for the superintendent search
Recommended Motion(s):  The administration recommends the board approve selection of either HYA or OSBA as the firm to be hired to provide services to the district for the superintendent search. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
5. OLD BUSINESS/ACTION ITEMS
6. Approval of Language Modification to Section 2 Subsection B of the Superintendent's Employment Contract
Description: 
NARRATIVE

Currently, the language under Section 2 Compensation, Subsection B Tax Sheltered Annuity of the KFCS employment contract with Superintendent Paul Hillyer reads:

The district will purchase for the superintendent a tax-sheltered annuity with a premium equal to three percent (3%) of the superintendent’s then-current annual gross salary plus $8,000.  If the superintendent prefers, the amount referenced may, as an alternative, be taken as part of the superintendent’s salary

It has been requested that Subsection B Tax Sheltered Annuity be modified to read as:

The district will purchase for the superintendent a Tax Sheltered Annuity with a premium equal to three percent (3%) of the superintendent’s then current annual gross salary plus $8,000. If the superintendent prefers, that amount referenced above may, as an alternative, be taken as part of the superintendent’s salary -- this provision giving the superintendent the option for taking the tax sheltered annuity compensation as either a 403B or as salary is retroactive to cover the following three contract years: the 2018-19, 2019-20, and 2020-21 school year contracts. If the superintendent is employed less than twelve (12) months in any calendar year, the premium will be reduced to a fraction in which the numerator is the actual months of employment in the calendar year and the denominator 12.

This language has been suggested and reviewed by legal counsel and approved by PERS.

RECOMMENDATION:  The district administration recommends the Board of Education approve the proposed modification of Section 2 Subsection B of the Superintendent's employment contract as presented.

 
Recommended Motion(s):  To approve the proposed modification of Section 2 Subsection B of the Superintendent's employment contract as presented. This motion, made by Board Member #1 and seconded by Board Member #2, Passed.
7. BOARD MEMBER COMMENTS
8. CLOSING COMMENTS FROM THE CHAIR
9. ADJOURNMENT
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